ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF]

ADA Title II (28 CFR § 35.105) requires public entities to conduct self-evaluations of their services, policies, and practices to identify and correct those that are inconsistent with ADA requirements, and to develop transition plans where structural changes are required to achieve program accessibility. Title III entities and organizations voluntarily adopting ADA compliance best practices also benefit from systematic annual reviews. This checklist enables ADA Coordinators and Compliance Manage

  • Industry: Government
  • Frequency: Annually
  • Estimated Time: 90-120 minutes
  • Role: Compliance Manager
  • Total Items: 38
  • Compliance: ADA Title II Public Services – 28 CFR Part 35.105 (Self-Evaluation), ADA Title II Public Services – 28 CFR Part 35.150 (Program Accessibility), ADA Title I Employment – 29 CFR Part 1630 (EEOC Regulations), WCAG 2.1 Level AA – W3C Web Content Accessibility Guidelines, ANSI A117.1-2017 Accessible and Usable Buildings and Facilities

Self-Evaluation Governance and Process

Confirm that the self-evaluation process meets ADA procedural requirements including stakeholder participation and documentation retention.

  • Has the organization designated an ADA Coordinator responsible for overseeing ADA compliance?
  • Has the ADA Coordinator's name, office address, and telephone number been made available to all applicants, participants, and members of the public?
  • Were individuals with disabilities and disability advocacy groups provided an opportunity to participate in the self-evaluation process?
  • Are self-evaluation records and documentation retained for at least three years and available for public inspection?
  • Has a written grievance procedure for ADA complaints been established and communicated to staff and the public?

Transition Plan Status and Progress

Evaluate the current status of the organization's ADA transition plan including barrier removal milestones and schedule adherence.

  • Does the organization have a current written ADA transition plan identifying physical barriers in facilities?
  • Does the transition plan identify the official responsible for achieving compliance and include a schedule with milestones?
  • Have barrier removal items from the previous year's transition plan schedule been completed or documented with reasons for delay?
  • Have any newly identified barriers from this year's evaluation been added to the transition plan with target completion dates?
  • Is adequate budget allocated in the current fiscal year for transition plan barrier removal projects?
  • Has the transition plan been made available to the public upon request in accessible formats?

Physical Facility and Program Accessibility

Assess the accessibility of physical facilities and whether all programs, services, and activities are accessible to individuals with disabilities.

  • Are all programs, services, and activities offered by the organization accessible to individuals with disabilities when viewed in their entirety?
  • Have accessible entrances, routes, restrooms, and parking been verified at all facilities used for public programs?
  • Are accessible elements (ramps, lifts, doors, elevators) currently operational and maintained in working order?
  • Have alterations or renovations to facilities completed in the past year incorporated required accessibility improvements?
  • Are counters, service windows, and transaction areas that serve the public provided at accessible heights (28–36 inches)?

Digital and Web Accessibility

Evaluate the accessibility of websites, mobile applications, digital documents, and online services against current WCAG 2.1 AA standards.

  • Has the organization's primary public-facing website been evaluated for WCAG 2.1 Level AA conformance in the past 12 months?
  • Are all online forms, portals, and service applications usable by individuals using screen readers and keyboard-only navigation?
  • Do all video and audio content published in the past year include accurate captions and transcripts?
  • Are all publicly distributed PDF documents tagged, accessible, and tested with assistive technology?
  • Has an accessibility statement been published on the website with contact information for requesting accessible formats?
  • Are social media posts published by the organization made accessible (image alt text, captions on video, plain language)?

Employment Practices and Reasonable Accommodation

Review employment policies, reasonable accommodation procedures, and hiring practices for ADA Title I compliance.

  • Does the organization have a written reasonable accommodation policy that is communicated to all employees and job applicants?
  • Are reasonable accommodation requests tracked, reviewed in a timely manner, and documented with outcomes?
  • Are physical workspaces, break rooms, and employee-only restrooms accessible to employees with disabilities?
  • Do job postings and application processes include an equal opportunity/disability accommodation notice?
  • Has HR staff received ADA Title I training in the past year covering accommodation procedures and prohibited inquiries?

Effective Communication and Auxiliary Aids

Confirm that the organization provides effective communication through appropriate auxiliary aids and services for all public interactions.

  • Does the organization have a documented process for requesting and providing auxiliary aids (interpreters, CART, braille)?
  • Are sign language interpreter services available within a reasonable response time when requested by the public?
  • Are TTY/TDD relay service numbers or equivalent communication options published and accessible to the public?
  • Are printed materials, notices, and applications available in accessible formats (large print, electronic, braille) upon request?
  • Are public meetings, hearings, and events held only in physically and communicatively accessible venues?

Policies, Programs, and Practices Evaluation

Identify and correct organizational policies, criteria, and practices that discriminate against or unnecessarily exclude individuals with disabilities.

  • Have all organizational policies been reviewed for criteria or methods of administration that have a discriminatory effect on individuals with disabilities?
  • Has the organization evaluated eligibility criteria for programs and services to eliminate unnecessary disability-based exclusions?
  • Are surcharges prohibited — is the organization refraining from imposing additional fees on individuals with disabilities for accessible services or accommodations?
  • Have staff at all levels received ADA awareness training in the current review year?
  • Have all ADA complaints received during the review period been logged, investigated, and resolved per the grievance procedure?
  • Are corrective actions identified from last year's self-evaluation fully implemented or on schedule within the transition plan?

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Why Use This ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF]?

This ada annual self-evaluation and transition plan review [free pdf] helps government teams maintain compliance and operational excellence. Designed for compliance manager professionals, this checklist covers 38 critical inspection points across 7 sections. Recommended frequency: annually.

Ensures compliance with ADA Title II Public Services – 28 CFR Part 35.105 (Self-Evaluation), ADA Title II Public Services – 28 CFR Part 35.150 (Program Accessibility), ADA Title I Employment – 29 CFR Part 1630 (EEOC Regulations), WCAG 2.1 Level AA – W3C Web Content Accessibility Guidelines, ANSI A117.1-2017 Accessible and Usable Buildings and Facilities. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What is a ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF]?

A ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF] is a standardized inspection form used by compliance manager to ensure consistent government operations. It contains 42 inspection points organized into 7 sections. FREE ADA annual self-evaluation & transition plan review checklist PDF. Assess physical, digital & policy compliance across your organization.

How often should I use this government checklist?

This checklist is designed to be completed annually. Regular use ensures compliance with ADA Title II Public Services – 28 CFR Part 35.105 (Self-Evaluation) and ADA Title II Public Services – 28 CFR Part 35.150 (Program Accessibility) and helps identify issues before they become problems.

Can I download this ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF] as a PDF?

Yes, you can download this checklist as a FREE PDF for printing or offline use. The checklist includes 42 fields across 7 sections and typically takes 90-120 minutes to complete.

What compliance standards does this checklist cover?

This checklist helps ensure compliance with ADA Title II Public Services – 28 CFR Part 35.105 (Self-Evaluation), ADA Title II Public Services – 28 CFR Part 35.150 (Program Accessibility), ADA Title I Employment – 29 CFR Part 1630 (EEOC Regulations), WCAG 2.1 Level AA – W3C Web Content Accessibility Guidelines, ANSI A117.1-2017 Accessible and Usable Buildings and Facilities. Following these standards protects your organization and ensures best practices.

How do I complete this government inspection checklist?

Begin by completing the header fields for Review Date and Time, ADA Coordinator / Reviewer Name, Organization Name and Primary Location, and Review Period (Year). Work through each of the 7 sections, marking items Yes or No as applicable. The entire process takes approximately 90 to 120 minutes.

What are the key sections in this government checklist?

This government checklist is organized into 7 key sections: Self-Evaluation Governance and Process, Transition Plan Status and Progress, Physical Facility and Program Accessibility, Digital and Web Accessibility, Employment Practices and Reasonable Accommodation, Effective Communication and Auxiliary Aids, Policies, Programs, and Practices Evaluation. Each section contains specific inspection points that compliance manager must verify. The structured layout ensures nothing is missed during government inspections and makes the process efficient, typically taking 90-120 minutes to complete.

Who should use this ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF]?

This checklist is primarily designed for compliance manager working in government operations. However, it is also valuable for quality assurance teams, safety officers, compliance managers, and supervisors who need to verify that government standards are being met. Organizations of all sizes can benefit from using this ADA Annual Self-Evaluation and Transition Plan Review [FREE PDF] to maintain consistency and accountability.

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