After-School Program Enrollment and Registration Compliance
Complete enrollment documentation protects children, staff, and programs during emergencies and licensing reviews. This checklist ensures every enrolled student has the documentation required by state childcare licensing before attending the program.
- Industry: Childcare and Education
- Frequency: Per enrollment and annually
- Estimated Time: 30 minutes per student
- Role: Program Director / Administrative Coordinator
- Total Items: 31
Core Enrollment Forms
Verify all required enrollment forms are complete.
- Completed enrollment application with all fields filled?
- Parent or legal guardian signature on enrollment agreement?
- Custody documentation reviewed if parents are separated or divorced?
- Proof of age documentation on file?
- Parent handbook and program policies signed and dated?
- Photo and media permission form signed?
Emergency Contact Information
Verify emergency contact information is complete.
- Minimum two emergency contacts with phone numbers listed?
- Parent work and cell phone numbers current?
- Signed authorized pickup list with names and relationship?
- Photo ID or pickup password system established?
- Any restricted individuals documented per custody order or parent request?
Health Records
Verify required health documentation is on file.
- Current immunization record on file?
- Annual health appraisal or physical form on file?
- Allergy action plan and EpiPen authorization on file if applicable?
- Medication authorization forms for any medication administered at program?
- IEP, 504 plan, or disability accommodation plan on file if applicable?
Financial and Subsidy Agreements
Verify financial agreements are complete.
- Tuition or fee agreement signed with rate and payment schedule?
- Child care subsidy authorization and documentation on file if applicable?
- Late payment and termination policy explained and signed?
- Late pickup fee policy explained and signed?
- Refund and withdrawal policy explained and signed?
Transportation Authorization
Verify transportation authorization if applicable.
- Written transportation authorization on file if program transports?
- Written authorization if child walks home or uses self-dismissal?
- School bus release authorization signed if child comes from school bus?
- List of vehicles authorized for child pickup?
- Dismissal plan documented for every day of week?
File Organization and Privacy
Verify enrollment files are properly organized.
- Child enrollment file clearly labeled and in secure location?
- FERPA annual notice provided to parents if program receives federal funding?
- Digital enrollment records in secure, password-protected system?
- Records retention schedule in place per state licensing requirements?
- Reminder system set for annual update of all emergency contact information?
Related Childcare Education Checklists
- Teen and Middle School After-School Program Safety Protocol
- After-School Program Daily Operations Safety Check
- After-School Program Emergency Preparedness Review
- After-School Program Activity Planning Safety Review
- Childcare Aquatic and Water Safety Inspection
- Childcare Center Vendor and Visitor Safety Screening
- Infant Room Daily Environment and Safety Check
- Childcare Behavioral Guidance and Positive Discipline Compliance
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Why Use This After-School Program Enrollment and Registration Compliance?
This after-school program enrollment and registration compliance helps childcare and education teams maintain compliance and operational excellence. Designed for program director / administrative coordinator professionals, this checklist covers 31 critical inspection points across 6 sections. Recommended frequency: per enrollment and annually.
Frequently Asked Questions
What does the After-School Program Enrollment and Registration Compliance cover?
This checklist covers 31 inspection items across 6 sections: Core Enrollment Forms, Emergency Contact Information, Health Records, Financial and Subsidy Agreements, Transportation Authorization, File Organization and Privacy. It is designed for childcare and education operations and compliance.
How often should this checklist be completed?
This checklist should be completed per enrollment and annually. Each completion takes approximately 30 minutes per student.
Who should use this After-School Program Enrollment and Registration Compliance?
This checklist is designed for Program Director / Administrative Coordinator professionals in the childcare and education industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.