Childcare Staff-to-Child Ratio Daily Compliance Log
Staff-to-child ratios are among the most fundamental and most frequently cited childcare licensing requirements. Maintaining ratios at all times protects child safety and is a condition of license maintenance. This daily log documents ratio compliance across all age groups and shifts.
- Industry: Childcare and Education
- Frequency: Daily throughout operating hours
- Estimated Time: 5 minutes per period check
- Role: Center Director / Shift Supervisor
- Total Items: 30
Infant Room Ratios
Monitor infant room staff-to-child ratios throughout day.
- State-required infant ratio posted in infant room?
- Infant ratio compliant at facility opening?
- Infant ratio compliant during peak hours?
- Infant ratio maintained during nap time per state requirements?
- Infant ratio compliant at facility closing?
Toddler Room Ratios
Monitor toddler room ratios.
- State-required toddler ratio posted in toddler room?
- Toddler ratio compliant at opening?
- Toddler ratio compliant during peak hours?
- Toddler ratio maintained during meals?
- Toddler ratio maintained during outdoor play?
Preschool Room Ratios
Monitor preschool room ratios.
- State-required preschool ratio posted in preschool room?
- Preschool ratio compliant throughout the day?
- Maximum group size maintained per state licensing?
- Preschool ratio maintained during outdoor activities?
- Floater staff counted appropriately per state rules on ratio calculation?
School-Age Program Ratios
Monitor school-age program ratios.
- School-age ratio requirement posted?
- School-age ratio compliant during after-school program?
- Mixed-age groups calculated at stricter (younger age) ratio?
- Enhanced field trip ratio applied for off-site activities?
- Only qualified substitutes counted toward required ratios?
Ratio Break Documentation
Document any ratio breaks and how they were resolved.
- Any ratio breaks occurred today?
- Time and duration of any ratio break documented?
- Reason for ratio break documented (illness, emergency)?
- Corrective action to restore ratio documented?
- Licensing agency notified if ratio break exceeded allowable time per state requirements?
Substitute and Emergency Staffing
Verify substitute staffing meets requirements.
- Current substitute staff list available with contact numbers?
- All substitute staff have cleared background checks before working?
- Substitute staff oriented to emergency procedures and policies?
- Substitute credentials meet state minimum qualifications?
- On-call plan for unexpected absences maintains ratio compliance?
Related Childcare Education Checklists
- Childcare Staff Background Check Compliance Tracking
- Childcare State Licensing Compliance Self-Audit
- Childcare Staff Training and Professional Development Compliance
- Childcare Staff Training and Continuing Education Compliance Log
- Childcare Playground Equipment Annual Safety Inspection
- Childcare Kitchen and Food Service Daily Sanitation Inspection
- Childcare Stranger Safety and Child Protection Awareness Program
- Childcare Transportation Bus Emergency Evacuation Drill
Related Licensing Compliance Checklists
- Childcare State Licensing Compliance Self-Audit - FREE Download
- Childcare Staff Training and Professional Development Compliance - FREE Download
- Childcare Staff Training and Continuing Education Compliance Log - FREE Download
- State Childcare Licensing Inspection Preparation Audit - FREE Download
- Childcare Center Annual License Renewal Preparation - FREE Download
- Childcare Parent Handbook Annual Review and Update - FREE Download
- Childcare Licensing Complaint Response and Investigation Protocol - FREE Download
- Childcare Staff Background Check Compliance Tracking - FREE Download
Why Use This Childcare Staff-to-Child Ratio Daily Compliance Log?
This childcare staff-to-child ratio daily compliance log helps childcare and education teams maintain compliance and operational excellence. Designed for center director / shift supervisor professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: daily throughout operating hours.
Frequently Asked Questions
What does the Childcare Staff-to-Child Ratio Daily Compliance Log cover?
This checklist covers 30 inspection items across 6 sections: Infant Room Ratios, Toddler Room Ratios, Preschool Room Ratios, School-Age Program Ratios, Ratio Break Documentation, Substitute and Emergency Staffing. It is designed for childcare and education operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily throughout operating hours. Each completion takes approximately 5 minutes per period check.
Who should use this Childcare Staff-to-Child Ratio Daily Compliance Log?
This checklist is designed for Center Director / Shift Supervisor professionals in the childcare and education industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.