Coworking Space Closing & Security Check Checklist [FREE PDF]

A rigorous end-of-day closing and security inspection is a critical operational requirement for coworking spaces, ensuring that all members have safely exited, all life safety systems are armed or active, and that the facility meets NFPA 101 egress and OSHA safety standards before the space is secured. Facilities Managers must confirm access control systems are properly locked, utilities are in safe standby states, and no fire or security hazards remain after final occupant departure. This check

  • Industry: Coworking Space
  • Frequency: Daily
  • Estimated Time: 25-40 minutes
  • Role: Facilities Manager
  • Total Items: 40
  • Compliance: OSHA General Duty Clause 29 USC 654(a)(1), NFPA 101 Life Safety Code 2021 Section 7.2 (Means of Egress), ADA Standards for Accessible Design 2010 §206.4, International Building Code 2021 Section 1010 (Door Hardware), NFPA 72 National Fire Alarm and Signaling Code 2022 Chapter 14

Member Departure & Space Clearance

Confirm all members and guests have exited the facility and all areas have been physically swept before lockdown begins.

  • Have all members, guests, and non-staff personnel been confirmed as departed from the space?
  • Have all private offices, phone booths, and meeting rooms been physically checked for remaining occupants?
  • Has the access control system confirmed no active key fob or credential sessions remain open?
  • Have members been notified of closing time at least 15 minutes in advance?
  • Have any lost-and-found items been collected, labeled, and stored in the designated secure area?

Access Control & Door Lockdown

Verify all entry points, keycard systems, and door hardware are properly secured for after-hours operation.

  • Have all exterior entry doors been tested to confirm they are locked and secure?
  • Is the main access control system switched to after-hours mode with only authorized credentials active?
  • Have all temporary visitor passes or day passes been deactivated in the access control system?
  • Are all interior secure zones (server rooms, storage, private offices) locked and alarmed?
  • Is the security camera system recording and showing active feeds on all exterior and interior zones?

Open Workspace & Common Area Shutdown

Confirm shared workspaces are clean, equipment is powered down correctly, and areas are reset for next-day opening.

  • Are all shared desks cleared of personal items left by members?
  • Have shared computers, monitors, and display screens been properly shut down or set to standby?
  • Are power strips and non-essential outlets in open work areas switched off or unplugged?
  • Are chairs, tables, and furniture returned to standard arrangement and free of damage?
  • Are all common area lights switched off or set to automated overnight/low-power mode?

Meeting Rooms & Private Offices Closure

Ensure all bookable spaces are cleaned, AV equipment secured, and rooms locked for overnight.

  • Have all meeting rooms been cleaned, whiteboards erased, and chairs arranged correctly?
  • Has all AV equipment (projectors, video conferencing units, HDMI cables) been powered down and secured?
  • Are all meeting room and private office doors confirmed locked?
  • Are room booking tablets or displays powered to standby mode showing next-day availability?
  • Are any items found in meeting rooms logged and transferred to lost-and-found?

Kitchen & Refreshment Area Closure

Ensure all kitchen appliances are safely powered down, food is stored correctly, and surfaces are cleaned to health code standards.

  • Have all kitchen appliances (coffee machine, toaster, microwave) been powered off and unplugged?
  • Are all kitchen countertops, sinks, and tables cleaned and sanitized?
  • Is the shared refrigerator at correct overnight holding temperature?
  • Has expired or unlabeled food been removed from the shared refrigerator and disposed of?
  • Is the kitchen sink and all drainage clear with no standing water?

Restroom Final Check & Shutdown

Confirm restrooms are clean, safely stocked for next morning, and no water or plumbing hazards exist.

  • Have all restrooms been cleaned, sanitized, and restocked for next-day opening?
  • Are all restroom faucets fully off with no running water or leaks detected?
  • Are restroom floors dry and no wet floor signs left displayed?
  • Are ADA restroom features (grab bars, accessible stall hardware) confirmed intact and undamaged?

Fire Safety & Life Safety Systems Verification

Confirm all life safety systems are active, egress paths are clear, and the facility is safe for unoccupied overnight status.

  • Are all fire extinguishers in their designated locations, fully charged, and unobstructed?
  • Are all emergency exit signs illuminated and all exit pathways completely clear?
  • Is the fire alarm control panel showing normal status with no active faults or alarms?
  • Are all smoke detectors and CO detectors showing normal status with no low-battery indicators?
  • Has the HVAC system been set to overnight/unoccupied setback mode?
  • Are any safety deficiencies, incidents, or damage observed during closing recorded and reported?

Final Closing Sign-Off

Complete final confirmation of all closing tasks and document handover details for overnight and next-day staff.

  • Have all closing tasks on this checklist been fully completed with no outstanding items?
  • Has the alarm system been fully armed before the final exit?
  • Have any open work orders, maintenance requests, or unresolved issues been logged in the facility management system?
  • Has the closing inspector confirmed total member count, incidents, and access control activity for the daily log?
  • Please provide any additional closing notes, incidents, or items requiring follow-up action.

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Why Use This Coworking Space Closing & Security Check Checklist [FREE PDF]?

This coworking space closing & security check checklist [free pdf] helps coworking space teams maintain compliance and operational excellence. Designed for facilities manager professionals, this checklist covers 40 critical inspection points across 8 sections. Recommended frequency: daily.

Ensures compliance with OSHA General Duty Clause 29 USC 654(a)(1), NFPA 101 Life Safety Code 2021 Section 7.2 (Means of Egress), ADA Standards for Accessible Design 2010 §206.4, International Building Code 2021 Section 1010 (Door Hardware), NFPA 72 National Fire Alarm and Signaling Code 2022 Chapter 14. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Coworking Space Closing & Security Check Checklist [FREE PDF] cover?

This checklist covers 40 inspection items across 8 sections: Member Departure & Space Clearance, Access Control & Door Lockdown, Open Workspace & Common Area Shutdown, Meeting Rooms & Private Offices Closure, Kitchen & Refreshment Area Closure, Restroom Final Check & Shutdown, Fire Safety & Life Safety Systems Verification, Final Closing Sign-Off. It is designed for coworking space operations and compliance.

How often should this checklist be completed?

This checklist should be completed daily. Each completion takes approximately 25-40 minutes.

Who should use this Coworking Space Closing & Security Check Checklist [FREE PDF]?

This checklist is designed for Facilities Manager professionals in the coworking space industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.

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