Coworking Space AV and Technology Check Checklist [FREE PDF]

Audio-visual and technology infrastructure in coworking spaces must comply with OSHA electrical safety standards, ADA accessibility requirements for assistive listening systems, and local building codes governing data cabling and power installations. Facilities managers are responsible for ensuring that all AV equipment, network hardware, and power systems are safe, functional, and accessible to all members before each business day or event. Regular technology inspections reduce liability, minim

  • Industry: Flexible Workspace
  • Frequency: Daily
  • Estimated Time: 15-25 minutes
  • Role: Facilities Manager
  • Total Items: 34
  • Compliance: OSHA 29 CFR 1910.303 (Electrical Safety - Wiring Design and Protection), OSHA 29 CFR 1910.305 (Wiring Methods, Components and Equipment), ADA Standards for Accessible Design, Section 219 (Assistive Listening Systems), NFPA 101 Life Safety Code, Section 7.9 (Emergency Lighting), International Building Code (IBC) 2021, Section 2702 (Emergency Power Systems)

Display Screens & Projection Systems

Inspect all display screens, projectors, and mounting hardware for functionality, safety, and image quality.

  • Are all display screens and monitors powering on correctly without error messages?
  • Is the image quality on all displays free from dead pixels, discoloration, or screen burn?
  • Are all wall-mounted displays secured with appropriate mounts and free from visible tipping hazard?
  • Is the projector (if applicable) functioning, focused correctly, and bulb hours within acceptable range?
  • Are display cable connections (HDMI, DisplayPort, VGA) available and in working condition?

Audio Systems & Assistive Listening

Verify that audio equipment, speakers, microphones, and ADA-compliant assistive listening systems are operational.

  • Are room speakers producing clear audio output at standard volume levels without distortion?
  • Are wired and wireless microphones (if applicable) charged, functional, and producing clear audio?
  • Is an assistive listening system (ALS) available and operational for members with hearing impairments?
  • Is the ALS signage posted indicating availability and type of system (loop, FM, IR)?
  • Is audio volume controllable from the main room control panel or AV controller?

Network Infrastructure & Internet Connectivity

Test all wired and wireless network connections, routers, and switches for performance and availability.

  • Is the primary Wi-Fi network operational and broadcasting in the 2.4 GHz and 5 GHz bands?
  • Is internet download speed meeting the minimum guaranteed member service level (Mbps)?
  • Are all ethernet wall ports and patch panel connections in conference rooms functional?
  • Are all network switches, routers, and access points showing normal status indicator lights?
  • Is a guest Wi-Fi network available and isolated from the primary member network?

Electrical Safety & Power Management

Inspect power outlets, surge protectors, UPS units, and electrical panels for safety and compliance.

  • Are all power outlets in the AV and technology areas free from visible damage, scorch marks, or loose faceplates?
  • Are surge protectors and power strips used only where permanent wiring is impractical and not daisy-chained?
  • Are UPS (Uninterruptible Power Supply) units for critical AV and network equipment operational with sufficient battery charge?
  • Are GFCI (Ground Fault Circuit Interrupter) outlets present and tested in areas near water sources?
  • Is the electrical panel for this area accessible, labeled correctly, and free from obstruction?

Video Conferencing Systems

Test all video conferencing hardware, cameras, and software for readiness and member usability.

  • Are all conference room cameras (built-in or peripheral) functional and producing a clear video image?
  • Are video conferencing software platforms (Zoom, Teams, Google Meet) installed, up-to-date, and launching correctly?
  • Is the room booking or scheduling display outside the conference room showing accurate availability?
  • Are peripheral devices (speakerphones, webcams, collaboration bars) recognized by the connected computer or codec?
  • Is a test video call completed successfully to confirm end-to-end audio and video functionality?

Cable Management & Physical Safety

Inspect cabling organization, routing, and labeling for safety hazards and compliance with electrical standards.

  • Are all AV and data cables routed through cable trays, conduits, or floor covers to prevent trip hazards?
  • Are cables labeled or color-coded to allow quick identification during troubleshooting?
  • Are any exposed cables free from cuts, fraying, pinching, or insulation damage?
  • Are cable management solutions (raceways, floor cord covers) ADA-compliant and not creating surface height changes over 0.5 inches?

Printing, Peripherals & Shared Devices

Confirm that shared printers, scanners, and other member-facing devices are operational and properly maintained.

  • Are all shared printers online, stocked with paper, and free from error or jam indicators?
  • Are printer ink or toner levels sufficient for continued operation without immediate replacement?
  • Are shared scanner and copier functions tested and producing legible output?
  • Are shared device print queues cleared of any previous member jobs to protect data privacy?
  • Are any corrective actions, equipment failures, or maintenance work orders noted below?

Related Coworking Space Checklists

Why Use This Coworking Space AV and Technology Check Checklist [FREE PDF]?

This coworking space av and technology check checklist [free pdf] helps flexible workspace teams maintain compliance and operational excellence. Designed for facilities manager professionals, this checklist covers 34 critical inspection points across 7 sections. Recommended frequency: daily.

Ensures compliance with OSHA 29 CFR 1910.303 (Electrical Safety - Wiring Design and Protection), OSHA 29 CFR 1910.305 (Wiring Methods, Components and Equipment), ADA Standards for Accessible Design, Section 219 (Assistive Listening Systems), NFPA 101 Life Safety Code, Section 7.9 (Emergency Lighting), International Building Code (IBC) 2021, Section 2702 (Emergency Power Systems). Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Coworking Space AV and Technology Check Checklist [FREE PDF] cover?

This checklist covers 34 inspection items across 7 sections: Display Screens & Projection Systems, Audio Systems & Assistive Listening, Network Infrastructure & Internet Connectivity, Electrical Safety & Power Management, Video Conferencing Systems, Cable Management & Physical Safety, Printing, Peripherals & Shared Devices. It is designed for flexible workspace operations and compliance.

How often should this checklist be completed?

This checklist should be completed daily. Each completion takes approximately 15-25 minutes.

Who should use this Coworking Space AV and Technology Check Checklist [FREE PDF]?

This checklist is designed for Facilities Manager professionals in the flexible workspace industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.

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