Concert Production Load-In Safety and Sequence Checklist
Concert production load-ins are among the most dangerous phases of any event. This checklist enforces safety sequencing (rigging before floor, overhead clear before ground work), crew safety, and proper load-in organization.
- Industry: Events & Entertainment
- Frequency: Per Show
- Estimated Time: 45-60 minutes
- Role: Production Manager / Site Safety Supervisor
- Total Items: 25
Rigging First Protocol
Enforce rigging first sequence before floor work.
- Rigging work starts before any ground-level production elements are positioned under rigging points?
- Exclusion zones established and enforced below all active rigging?
- Hard hats enforced for all personnel in areas with overhead work?
- All overhead rigging complete and signed off before floor equipment moved in?
- Total overhead load confirmed within venue certified capacity?
Aerial Work Safety
Verify safety for aerial and elevated work.
- All aerial lifts inspected before use?
- All aerial lift operators certified (OSHA 1926.453 or equivalent)?
- Fall protection worn by all personnel above 6 feet?
- Ladders used only for short-duration access with 3-point contact maintained?
Power Distribution Sequence
Verify safe power distribution sequencing.
- Power distribution established before equipment is connected?
- GFCI protection verified before any circuits energized?
- Licensed electrician supervising all power distribution work?
- No connections made to energized circuits without proper lockout/tagout?
Crew Management
Verify crew management and coordination.
- All department heads briefed on safety protocols and load-in sequence?
- Toolbox safety talk conducted with all crew at start of load-in?
- Departments working in the same space coordinated to prevent conflicts?
- Crew briefed on incident reporting procedure?
Venue Compliance During Load-In
Verify venue compliance requirements during load-in.
- Union call and labor rules complied with including breaks and jurisdictions?
- Venue-specific load-in rules (no wheeled cases on carpet, elevator limits) followed?
- Freight elevator load limits and operating procedures followed?
- Loading dock and staging areas not overcrowded or overloaded?
Load-In Timeline
Track load-in timeline milestones.
- Rigging complete by scheduled time?
- Audio system erection complete on schedule?
- Lighting rig complete on schedule?
- Stage ready for soundcheck at contracted time?
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Why Use This Concert Production Load-In Safety and Sequence Checklist?
This concert production load-in safety and sequence checklist helps events & entertainment teams maintain compliance and operational excellence. Designed for production manager / site safety supervisor professionals, this checklist covers 25 critical inspection points across 6 sections. Recommended frequency: per show.
Frequently Asked Questions
What does the Concert Production Load-In Safety and Sequence Checklist cover?
This checklist covers 25 inspection items across 6 sections: Rigging First Protocol, Aerial Work Safety, Power Distribution Sequence, Crew Management, Venue Compliance During Load-In, Load-In Timeline. It is designed for events & entertainment operations and compliance.
How often should this checklist be completed?
This checklist should be completed per show. Each completion takes approximately 45-60 minutes.
Who should use this Concert Production Load-In Safety and Sequence Checklist?
This checklist is designed for Production Manager / Site Safety Supervisor professionals in the events & entertainment industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.