Wedding Venue Safety and Day-Of Inspection Checklist

Weddings and receptions involve multiple simultaneous vendors, complex décor, and alcohol service in settings that must remain fully compliant with fire code and safety requirements. This day-of inspection ensures everything is in order before guests arrive.

Industry: Events & Entertainment
Frequency: Per Event
Estimated Time: 45-60 minutes
Role: Wedding Coordinator / Venue Manager
Total Items: 27

Venue Safety Compliance

Verify venue safety compliance for the wedding.

Guest count within venue capacity?
All emergency exits clear and illuminated?
Floors free of tripping hazards (cables, uneven surfaces, wet areas)?
Fire alarm and suppression systems operational?
Assembly permit on site if required for guest count?

Décor and Candle Safety

Inspect wedding décor for fire safety.

Open flame candles approved by venue and local fire code?
All candles in enclosed hurricane or votive holders?
Fabric draping and chiffon decorations flame-resistant certified?
No décor blocking emergency exits or exit signs?
Floral and décor not obstructing sprinkler heads?

Catering and Bar Service

Verify catering and bar service safety.

Caterer holds required health permits?
Hot and cold food held at safe temperatures?
Bar service has ABC license or permit?
Bar staff TIPS/RAMP trained in responsible service?
Allergen information for all menu items communicated to catering staff?

Guest Accessibility

Verify accessibility for guests with disabilities.

Accessible parking available near venue entrance?
Accessible route from parking to ceremony and reception without stairs?
Accessible restrooms available?
Accessible seating positions available at ceremony and reception?

Outdoor Wedding Safety

Assess outdoor wedding safety elements.

Weather forecast reviewed and contingency plan in place?
Tent structure inspected and properly anchored?
Ground surface safe for guests in formal attire (no holes, even surface)?
Outdoor areas lit for safe guest movement after dark?

Vendor Safety Coordination

Verify vendor safety coordination.

All vendors briefed on venue rules and emergency procedures?
DJ or band electrical setup safe with cables managed?
Photography and videography equipment not creating hazards?
Florist and décor safely set up with no structural concerns?

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Why Use This Wedding Venue Safety and Day-Of Inspection Checklist?

This wedding venue safety and day-of inspection checklist helps events & entertainment teams maintain compliance and operational excellence. Designed for wedding coordinator / venue manager professionals, this checklist covers 27 critical inspection points across 6 sections. Recommended frequency: per event.

Frequently Asked Questions

What does the Wedding Venue Safety and Day-Of Inspection Checklist cover?

This checklist covers 27 inspection items across 6 sections: Venue Safety Compliance, Décor and Candle Safety, Catering and Bar Service, Guest Accessibility, Outdoor Wedding Safety, Vendor Safety Coordination. It is designed for events & entertainment operations and compliance.

How often should this checklist be completed?

This checklist should be completed per event. Each completion takes approximately 45-60 minutes.

Who should use this Wedding Venue Safety and Day-Of Inspection Checklist?

This checklist is designed for Wedding Coordinator / Venue Manager professionals in the events & entertainment industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.