Trade Show and Exposition Safety Checklist [FREE PDF]

This trade show and exposition safety checklist ensures compliance with IAEE Exposition Safety Standards requirements. Show Manager / Safety Directors use this checklist to maintain standards, document compliance, and protect the organization from regulatory and operational risk.

Industry: Events / Exhibitions
Frequency: Per Show
Estimated Time: 4-8 hours
Role: Show Manager / Safety Director
Total Items: 20
Compliance: IAEE Exposition Safety Standards, NFPA 101 Assembly Occupancy, OSHA 29 CFR 1926 Construction Setup, ADA 28 CFR Part 36

Pre-Inspection and Documentation Review

Review records, prior findings, and regulatory requirements before beginning.

Required documentation and permits available for review?
Prior inspection findings and corrective actions verified?
Qualified personnel assigned for this inspection?
Required pre-inspection notifications made?

Primary Compliance Checks

Core inspection items for this category.

Compliance with primary regulatory requirements verified?
Operational procedures documented and being followed?
All staff currently trained and certified as required?
Equipment, systems, and facilities in compliant condition?
No active complaints, violations, or outstanding corrective actions?

Secondary and Supporting Requirements

Additional compliance verification items.

Records, logs, and reports current and complete?
Emergency procedures current and staff trained?
Preventive maintenance schedule current for all equipment?
Third-party certifications, audits, or inspections current?

Findings and Corrective Actions

Document findings and establish corrective action plans.

Any deficiencies, non-conformances, or violations found?
Corrective actions assigned with due dates and owners?
Photo documentation captured?
Inspection summary and recommendations

Inspection Closeout

Complete inspection record and schedule follow-up.

All checklist items completed?
Supervisor review and sign-off obtained?
Next inspection date confirmed?

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Why Use This Trade Show and Exposition Safety Checklist [FREE PDF]?

This trade show and exposition safety checklist [free pdf] helps events / exhibitions teams maintain compliance and operational excellence. Designed for show manager / safety director professionals, this checklist covers 20 critical inspection points across 5 sections. Recommended frequency: per show.

Ensures compliance with IAEE Exposition Safety Standards, NFPA 101 Assembly Occupancy, OSHA 29 CFR 1926 Construction Setup, ADA 28 CFR Part 36. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Trade Show and Exposition Safety Checklist [FREE PDF] cover?

This checklist covers 20 inspection items across 5 sections: Pre-Inspection and Documentation Review, Primary Compliance Checks, Secondary and Supporting Requirements, Findings and Corrective Actions, Inspection Closeout. It is designed for events / exhibitions operations and compliance.

How often should this checklist be completed?

This checklist should be completed per show. Each completion takes approximately 4-8 hours.

Who should use this Trade Show and Exposition Safety Checklist [FREE PDF]?

This checklist is designed for Show Manager / Safety Director professionals in the events / exhibitions industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.