Fuel Log Documentation
Complete at each fueling.
- Industry: Transport & Logistics
- Frequency: Per fueling
- Estimated Time: 5 minutes
- Role: Driver
- Total Items: 30
- Compliance: IFTA
Fuel Entry
Record fuel purchase.
- Fuel Location
- Gallons Purchased
- Odometer Reading
Initial Setup & Documentation
Complete initial documentation and preparation
- Inspector / Assessor Name
- Date
- Location / Area
- Inspection Type
- Previous findings reviewed?
Safety & Compliance Verification
Verify all safety requirements are met
- All safety protocols being followed?
- Emergency exits clear and accessible?
- First aid supplies available and stocked?
- All hazards identified and controlled?
- Required PPE being worn correctly?
Operational Standards Check
Verify operational standards and procedures are maintained
- Standard operating procedures being followed?
- All equipment in proper working condition?
- Maintenance schedule current?
- All staff training current and documented?
Quality Assessment
Evaluate quality standards and performance metrics
- Quality standards met for all items checked?
- Any deficiencies or non-conformances identified?
- Root cause analysis completed for issues?
- Continuous improvement opportunities identified?
Environment & Conditions
Verify environmental conditions meet requirements
- Area clean and well-maintained?
- Adequate lighting in all areas?
- Ventilation adequate?
- Required signage visible and current?
Final Documentation & Sign-Off
Complete all documentation and assign follow-up actions
- All checklist items reviewed and completed?
- Corrective actions documented and assigned?
- Relevant stakeholders notified of findings?
- Inspector Signature
- Additional Notes
Related Fleet Checklists
- ELD Compliance Check
- Accident Documentation
- Driver Qualification File
- Roadside Inspection Prep
- Hazmat Vehicle Inspection
- Cold Chain Verification
- Tire Inspection
- Brake Inspection
Related Driver Compliance Checklists
- ELD Compliance Check - FREE Download
- Accident Documentation - FREE Download
- Driver Qualification File - FREE Download
- Roadside Inspection Prep - FREE Download
Why Use This Fuel Log Documentation?
This fuel log documentation helps transport & logistics teams maintain compliance and operational excellence. Designed for driver professionals, this checklist covers 30 critical inspection points across 7 sections. Recommended frequency: per fueling.
Ensures compliance with IFTA. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Fuel Log Documentation cover?
This checklist covers 30 inspection items across 7 sections: Fuel Entry, Initial Setup & Documentation, Safety & Compliance Verification, Operational Standards Check, Quality Assessment, Environment & Conditions, Final Documentation & Sign-Off. It is designed for transport & logistics operations and compliance.
How often should this checklist be completed?
This checklist should be completed per fueling. Each completion takes approximately 5 minutes.
Who should use this Fuel Log Documentation?
This checklist is designed for Driver professionals in the transport & logistics industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.