Workflow Improvement Checklist
FREE workflow improvement checklist. Identify bottlenecks, streamline processes & boost efficiency. Lean process optimization guide.
- Industry: Facilities Management
- Frequency: Quarterly
- Estimated Time: 1-2 hours
- Role: Operations Manager
- Total Items: 40
- Compliance: Lean Six Sigma, Kaizen, ISO 9001
Current State Analysis
Document the current workflow state.
- Current process documented/mapped?
- All process steps identified?
- Cycle time measured?
- Handoff points identified?
- Inputs and outputs defined?
- Resources (people, tools) documented?
- Baseline metrics established?
Waste Identification (8 Wastes)
Identify types of waste in the process.
- Defects/rework identified?
- Overproduction/excess output identified?
- Waiting/idle time identified?
- Underutilized talent/skills identified?
- Unnecessary transport/movement identified?
- Excess inventory/WIP identified?
- Unnecessary motion/steps identified?
- Over-processing identified?
Bottleneck Analysis
Identify and analyze bottlenecks.
- Bottlenecks clearly identified?
- Root causes analyzed (5 Whys)?
- Capacity constraints documented?
- Dependency issues identified?
- Approval/decision delays identified?
- System/tool limitations documented?
Improvement Opportunities
Identify potential improvements.
- Automation opportunities identified?
- Non-value steps to eliminate identified?
- Parallel processing opportunities?
- Standardization opportunities identified?
- Technology solutions evaluated?
- Training needs identified?
- Communication improvements identified?
Stakeholder Input
Gather input from process participants.
- Process employees consulted?
- Customer feedback reviewed?
- Management input obtained?
- Pain points documented?
- Improvement suggestions collected?
- Potential resistance areas identified?
Implementation Planning
Plan improvement implementation.
- Improvements prioritized (impact/effort)?
- Quick wins identified?
- Resources allocated for changes?
- Implementation timeline established?
- Success metrics defined?
- Change management plan in place?
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Why Use This Workflow Improvement Checklist?
This workflow improvement checklist helps facilities management teams maintain compliance and operational excellence. Designed for operations manager professionals, this checklist covers 40 critical inspection points across 6 sections. Recommended frequency: quarterly.
Ensures compliance with Lean Six Sigma, Kaizen, ISO 9001. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Workflow Improvement Checklist cover?
This checklist covers 40 inspection items across 6 sections: Current State Analysis, Waste Identification (8 Wastes), Bottleneck Analysis, Improvement Opportunities, Stakeholder Input, Implementation Planning. It is designed for facilities management operations and compliance.
How often should this checklist be completed?
This checklist should be completed quarterly. Each completion takes approximately 1-2 hours.
Who should use this Workflow Improvement Checklist?
This checklist is designed for Operations Manager professionals in the facilities management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.