Cannabis Seed-to-Sale Tracking System Compliance Checklist
This cannabis seed-to-sale tracking system compliance checklist ensures compliance with state-mandated cannabis track-and-trace systems including METRC (Marijuana Enforcement Tracking Reporting Compliance), BioTrackTHC, Leaf Data Systems, and other state-approved platforms. Track-and-trace compliance is the backbone of cannabis regulatory oversight and is the first area audited during state inspections.
- Industry: Cannabis
- Frequency: Daily
- Estimated Time: 20-30 minutes
- Role: Compliance Manager / Inventory Control
- Total Items: 30
- Compliance: State Cannabis Track-and-Trace System Requirements (METRC), State Cannabis Transfer Manifest Requirements, State Cannabis Inventory Reconciliation Rules, State Cannabis License Reporting Obligations, METRC API Integration Requirements
Plant Inventory Tracking
Cultivation tracking compliance.
- All plants tagged with state plant tags at required stage?
- Physical plant count matches system count in all rooms?
- All harvest events recorded within required timeframe after harvest?
- Plant destructions recorded in system before waste disposal?
- Immature plants/clones tracked per state requirements?
Package and Product Tracking
Product package records.
- All packaged products have active system package tags?
- Physical package tags affixed to each package in storage?
- Physical package count matches system inventory in all storage areas?
- Package weights in system match actual weights within state tolerance?
- No voided or unused package tags stored with active products?
Transfer Manifests
Transport compliance.
- State manifest created in system before any cannabis transport departs?
- All drivers holding valid state cannabis transport license/permit?
- Completed manifests from all incoming and outgoing transfers retained?
- Incoming transfers confirmed received in system within required timeframe?
- Any manifest discrepancies reported to state within required period?
Inventory Reconciliation
Physical vs. system reconciliation.
- Daily inventory reconciliation performed between physical and system counts?
- All inventory variances investigated with documented explanation?
- Inventory adjustments authorized by compliance officer before entry?
- Cannabis waste quantities reconciled between system and physical waste logs?
- Monthly inventory reports submitted to state as required?
System Access and Security
User account management.
- All system user accounts assigned individually — no shared credentials?
- Terminated employees' system access revoked immediately upon termination?
- User permissions limited to job-required functions (least privilege)?
- System audit trail reviewed weekly for unauthorized entries or edits?
- API keys and system credentials secured and not shared externally?
Tracking Records
Documentation.
- Unassigned tag inventory secured and logged?
- Voided tags documented with reason and retained per state requirements?
- All required state notifications submitted within required timeframes?
- System downtime procedures followed and documented when outage occurs?
- Tracking Compliance Notes
Related Quality Control Checklists
- Cannabis Packaging and Labeling Compliance Checklist
- Cannabis Lab Sample Intake and Chain of Custody Checklist
- Cannabis Microbial Safety Testing and Remediation Compliance Checklist
- Cannabis Certificate of Analysis Review and Product Release Checklist
Why Use This Cannabis Seed-to-Sale Tracking System Compliance Checklist?
This cannabis seed-to-sale tracking system compliance checklist helps cannabis teams maintain compliance and operational excellence. Designed for compliance manager / inventory control professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: daily.
Ensures compliance with State Cannabis Track-and-Trace System Requirements (METRC), State Cannabis Transfer Manifest Requirements, State Cannabis Inventory Reconciliation Rules, State Cannabis License Reporting Obligations, METRC API Integration Requirements. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Cannabis Seed-to-Sale Tracking System Compliance Checklist cover?
This checklist covers 30 inspection items across 6 sections: Plant Inventory Tracking, Package and Product Tracking, Transfer Manifests, Inventory Reconciliation, System Access and Security, Tracking Records. It is designed for cannabis operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily. Each completion takes approximately 20-30 minutes.
Who should use this Cannabis Seed-to-Sale Tracking System Compliance Checklist?
This checklist is designed for Compliance Manager / Inventory Control professionals in the cannabis industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.