Move-In Condition Inspection Checklist [FREE PDF]

This move-in condition inspection checklist ensures compliance with State Landlord-Tenant Law Security Deposit requirements. Property Manager / Landlords use this checklist to maintain standards, document compliance, and protect the organization from regulatory and operational risk.

Industry: Property Management
Frequency: Per Tenancy
Estimated Time: 1-2 hours
Role: Property Manager / Landlord
Total Items: 20
Compliance: State Landlord-Tenant Law Security Deposit, HUD Housing Quality Standards, Fair Housing Act Habitability Standards, NFPA 70 NEC Electrical Safety

Pre-Inspection and Documentation Review

Review records, prior findings, and regulatory requirements before beginning.

Required documentation and permits available for review?
Prior inspection findings and corrective actions verified?
Qualified personnel assigned for this inspection?
Required pre-inspection notifications made?

Primary Compliance Checks

Core inspection items for this category.

Compliance with primary regulatory requirements verified?
Operational procedures documented and being followed?
All staff currently trained and certified as required?
Equipment, systems, and facilities in compliant condition?
No active complaints, violations, or outstanding corrective actions?

Secondary and Supporting Requirements

Additional compliance verification items.

Records, logs, and reports current and complete?
Emergency procedures current and staff trained?
Preventive maintenance schedule current for all equipment?
Third-party certifications, audits, or inspections current?

Findings and Corrective Actions

Document findings and establish corrective action plans.

Any deficiencies, non-conformances, or violations found?
Corrective actions assigned with due dates and owners?
Photo documentation captured?
Inspection summary and recommendations

Inspection Closeout

Complete inspection record and schedule follow-up.

All checklist items completed?
Supervisor review and sign-off obtained?
Next inspection date confirmed?

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Why Use This Move-In Condition Inspection Checklist [FREE PDF]?

This move-in condition inspection checklist [free pdf] helps property management teams maintain compliance and operational excellence. Designed for property manager / landlord professionals, this checklist covers 20 critical inspection points across 5 sections. Recommended frequency: per tenancy.

Ensures compliance with State Landlord-Tenant Law Security Deposit, HUD Housing Quality Standards, Fair Housing Act Habitability Standards, NFPA 70 NEC Electrical Safety. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Move-In Condition Inspection Checklist [FREE PDF] cover?

This checklist covers 20 inspection items across 5 sections: Pre-Inspection and Documentation Review, Primary Compliance Checks, Secondary and Supporting Requirements, Findings and Corrective Actions, Inspection Closeout. It is designed for property management operations and compliance.

How often should this checklist be completed?

This checklist should be completed per tenancy. Each completion takes approximately 1-2 hours.

Who should use this Move-In Condition Inspection Checklist [FREE PDF]?

This checklist is designed for Property Manager / Landlord professionals in the property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.