Near-Miss Reporting Checklist
This checklist standardizes near-miss reporting checklist to improve safety, compliance, and on-time performance across fleet operations. Use it to document checks, capture defects, and assign corrective actions with sign-off.
- Industry: Transport & Fleet
- Frequency: As Needed
- Estimated Time: 15-25 minutes
- Role: Safety Manager
- Total Items: 45
- Compliance: OSHA 29 CFR 1910 (General Industry) (as applicable)
Planning & Documentation
Confirm dispatch info, load details, and required documents.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Time spent on this section
- Notes
Pre-Trip Safety Checks
Verify vehicle, trailer, and safety equipment readiness.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Odometer reading
- Photo evidence
Operations & Driving Practices
Verify safe driving behaviors, communication, and route compliance.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Breaks taken (count)
- Notes
Cargo Handling & Securement
Verify loading, securement, and handling procedures.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Load weight
- Photo evidence
Regulatory Compliance
Verify HOS, permits, inspections, and required compliance records.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Time spent on this section
- Notes
Equipment & Maintenance
Verify defects tagging, repairs, and preventive maintenance controls.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Time spent on this section
- Photo evidence
Incidents, Near Misses & CAPA
Document incidents, assign corrective actions, and follow-up.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Time spent on this section
- Photo evidence
Security & Theft Prevention
Verify seals, access control, and high-value cargo protections.
- SOP followed with no skipped steps?
- Any issues found that require escalation?
- Corrective action assigned and tracked?
- Time spent on this section
- Photo evidence
QA, Corrective Actions & Sign-Off
Confirm completion, prioritize issues, and capture signatures for accountability.
- QA review completed?
- Any critical issues still open?
- Overall risk level
- Manager Signature
- Driver Signature
Related Transport Fleet Checklists
- Driver Fatigue Management Checklist
- Speeding Policy Compliance Checklist
- Defensive Driving Checklist
- Winter Driving Preparation Checklist
- Heat Stress (Drivers) Checklist
- Yard Safety Checklist
- Loading Dock Safety Checklist
- PPE for Drivers Checklist
Related Compliance Safety Checklists
- DOT Compliance Audit Checklist - FREE Download
- Driver Qualification File Checklist - FREE Download
- Drug & Alcohol Program Checklist - FREE Download
- Vehicle Registration & Insurance Checklist - FREE Download
- IFTA/IRP Reporting Checklist - FREE Download
- Cargo Securement Audit Checklist - FREE Download
- Hazmat Training Checklist - FREE Download
- Hazmat Security Plan Checklist - FREE Download
- Accident/Incident Reporting Checklist - FREE Download
- Driver Fatigue Management Checklist - FREE Download
Why Use This Near-Miss Reporting Checklist?
This near-miss reporting checklist helps transport & fleet teams maintain compliance and operational excellence. Designed for safety manager professionals, this checklist covers 45 critical inspection points across 9 sections. Recommended frequency: as needed.
Ensures compliance with OSHA 29 CFR 1910 (General Industry) (as applicable). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Near-Miss Reporting Checklist cover?
This checklist covers 45 inspection items across 9 sections: Planning & Documentation, Pre-Trip Safety Checks, Operations & Driving Practices, Cargo Handling & Securement, Regulatory Compliance, Equipment & Maintenance, Incidents, Near Misses & CAPA, Security & Theft Prevention, QA, Corrective Actions & Sign-Off. It is designed for transport & fleet operations and compliance.
How often should this checklist be completed?
This checklist should be completed as needed. Each completion takes approximately 15-25 minutes.
Who should use this Near-Miss Reporting Checklist?
This checklist is designed for Safety Manager professionals in the transport & fleet industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.