Veterinary Controlled Substance Inventory and Compliance Checklist

This comprehensive veterinary controlled substance inventory and compliance checklist ensures regulatory compliance with DEA, State Veterinary Board, 21 CFR Part 1301, State Pharmacy Board. Monthly audit of veterinary controlled substance management covering DEA Schedule II-V drug inventory, biennial inventory, storage security, record-keeping, and disposal per DEA 21 CFR Parts 1301-1307 and state veterinary board requirements. DEA compliance failures result in significant fines and loss of DEA

  • Industry: Veterinary & Animal Care
  • Frequency: Daily / Per Procedure
  • Estimated Time: 40 minutes
  • Role: Veterinarian / Clinic Manager / Animal Care Lead
  • Total Items: 20
  • Compliance: DEA, State Veterinary Board, 21 CFR Part 1301, State Pharmacy Board

Controlled Substance Storage and Security

Verify secure storage per DEA 21 CFR 1301.75.

  • Are Schedule II controlled substances stored in a securely locked, substantially constructed cabinet per 21 CFR 1301.75?
  • Are Schedule III-V substances stored in a locked cabinet or commingled with non-controlled substances in a manner that obstructs theft per DEA requirements?
  • Is access to controlled substance cabinet limited to licensed veterinarians and designated authorized personnel?
  • Are cabinet keys or access codes managed to prevent unauthorized access?
  • Is clinic alarm system functioning and controlled substance area covered by security monitoring?

Inventory and Record-Keeping

Verify inventory per DEA 21 CFR 1304.

  • Has biennial inventory been conducted within past 2 years on or around DEA registration date per 21 CFR 1304.11?
  • Is daily controlled substance use log maintained showing drug name, amount used, patient, and administering veterinarian?
  • Does physical count of Schedule II drugs match running inventory log with no unaccounted discrepancies?
  • Are Schedule II drugs ordered only via DEA Form 222 or DEA CSOS electronic ordering system?
  • Are all controlled substance records retained for minimum 2 years per 21 CFR 1304.04?
  • Is significant loss or theft reported to DEA within 1 business day per 21 CFR 1301.76?

Controlled Substance Disposal

Verify disposal per DEA regulations.

  • Are expired or unwanted controlled substances disposed via DEA-authorized reverse distributor or take-back program?
  • Are controlled substances NOT disposed of by flushing except where FDA lists substance as flush-approved?
  • Is disposal documented with Form DEA 41 or reverse distributor receipt retained per requirements?
  • Is partially used vial waste documented with witness signature in drug log?

DEA Registration Compliance

Verify DEA registration status.

  • Is DEA registration current and not expired?
  • Is DEA Certificate of Registration posted where business is conducted per 21 CFR 1301.35?
  • Are only currently licensed veterinarians ordering, prescribing, and administering controlled substances?
  • Does practice comply with both DEA federal requirements AND applicable state controlled substance board requirements?
  • Have all staff received training on controlled substance diversion prevention and reporting obligations?

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Why Use This Veterinary Controlled Substance Inventory and Compliance Checklist?

This veterinary controlled substance inventory and compliance checklist helps veterinary & animal care teams maintain compliance and operational excellence. Designed for veterinarian / clinic manager / animal care lead professionals, this checklist covers 20 critical inspection points across 4 sections. Recommended frequency: daily / per procedure.

Ensures compliance with DEA, State Veterinary Board, 21 CFR Part 1301, State Pharmacy Board. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Veterinary Controlled Substance Inventory and Compliance Checklist cover?

This checklist covers 20 inspection items across 4 sections: Controlled Substance Storage and Security, Inventory and Record-Keeping, Controlled Substance Disposal, DEA Registration Compliance. It is designed for veterinary & animal care operations and compliance.

How often should this checklist be completed?

This checklist should be completed daily / per procedure. Each completion takes approximately 40 minutes.

Who should use this Veterinary Controlled Substance Inventory and Compliance Checklist?

This checklist is designed for Veterinarian / Clinic Manager / Animal Care Lead professionals in the veterinary & animal care industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.

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