Veterinary Practice DEA Controlled Substance Compliance Checklist
Veterinary practices are DEA-registered handlers of controlled substances. This compliance audit covers DEA record-keeping, storage security, inventory requirements, and mandatory reporting obligations to prevent diversion and maintain DEA registration.
- Industry: Veterinary
- Frequency: Monthly Audit
- Estimated Time: 45-60 minutes
- Role: Veterinarian (DEA Registrant) / Practice Manager
- Total Items: 36
DEA Registration Status
Verify DEA registration is current and compliant.
- DEA registration current and not expired?
- DEA registration certificate available at practice location?
- State veterinary license is current and matches DEA registration information?
- List of authorized personnel with access to controlled substances current?
- DEA Power of Attorney forms on file if anyone other than registrant orders Schedule II substances?
- Change of address or ownership reported to DEA within 30 days?
Controlled Substance Storage Security
Verify secure storage per DEA requirements.
- Controlled substances stored in DEA-compliant locked cabinet?
- Locked cabinet secured to wall or floor to prevent removal?
- Keys or combination accessible only to authorized personnel?
- Controlled substances never left unattended during procedures?
- Practice security or alarm system functional?
- No evidence of unauthorized access to controlled substance storage?
Controlled Substance Log Accuracy
Verify controlled substance records are accurate and current.
- Controlled substance log current with entry for every use?
- Each log entry contains: date, patient name, amount used, amount wasted, veterinarian signature?
- Physical inventory count matches log balance?
- All partial vial use and waste documented with two-person witness?
- No blank entries or missing information in log?
- Records retained minimum 2 years per DEA 21 CFR 1304.04?
Biennial Inventory
Verify biennial inventory compliance.
- Biennial inventory due date tracked and not overdue?
- Date of last biennial inventory documented?
- Last inventory signed by DEA registrant?
- Biennial inventory on file and available for DEA inspection?
- Next biennial inventory date calendared?
- Initial inventory performed when adding new controlled drug schedule?
Controlled Substance Disposal
Verify proper controlled substance disposal procedures.
- Expired controlled substances identified and disposal initiated?
- Expired or unwanted controlled substances disposed via DEA-registered reverse distributor?
- DEA Form 222 (Schedule II) or CSOS used for reverse distributor transfers?
- No controlled substances disposed by drain or regular waste?
- All disposal transactions documented and records retained?
- Expired controlled substances quarantined from active stock?
Theft and Loss Reporting
Verify theft and loss reporting protocols.
- DEA Form 106 procedure understood for theft or significant loss?
- DEA Form 106 completed and submitted for any theft or significant loss?
- Police report filed for any theft of controlled substances?
- State veterinary board notified per state requirements?
- Internal investigation performed for unexplained discrepancies?
- Corrective measures implemented to prevent recurrence?
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Why Use This Veterinary Practice DEA Controlled Substance Compliance Checklist?
This veterinary practice dea controlled substance compliance checklist helps veterinary teams maintain compliance and operational excellence. Designed for veterinarian (dea registrant) / practice manager professionals, this checklist covers 36 critical inspection points across 6 sections. Recommended frequency: monthly audit.
Frequently Asked Questions
What does the Veterinary Practice DEA Controlled Substance Compliance Checklist cover?
This checklist covers 36 inspection items across 6 sections: DEA Registration Status, Controlled Substance Storage Security, Controlled Substance Log Accuracy, Biennial Inventory, Controlled Substance Disposal, Theft and Loss Reporting. It is designed for veterinary operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly audit. Each completion takes approximately 45-60 minutes.
Who should use this Veterinary Practice DEA Controlled Substance Compliance Checklist?
This checklist is designed for Veterinarian (DEA Registrant) / Practice Manager professionals in the veterinary industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.