Childcare Daily Parent Communication and Reporting Protocol
Strong parent-provider communication is both a licensing requirement and a hallmark of quality childcare. This protocol ensures every family receives complete daily information about their child's care, any incidents or concerns are reported promptly, and communication is documented per state requirements.
- Industry: Childcare and Education
- Frequency: Daily
- Estimated Time: 30 minutes
- Role: Lead Teacher / Program Director
- Total Items: 31
Daily Activity Reports
Complete daily activity reports for each child.
- Daily activity report completed for every enrolled child?
- Feeding times and amounts documented in daily report?
- Diaper changes or toileting noted in daily report?
- Nap times and sleep duration documented?
- Daily activities, learning experiences, and positive moments included?
- Child's mood, behavior, and engagement noted?
Health and Wellness Communication
Communicate health observations to families.
- Any health concerns observed during the day communicated to parent?
- Parent notified immediately if child develops fever above 101 degrees Fahrenheit?
- Medication administration documented and reported to parent at pickup?
- Any injury, however minor, communicated to parent with first aid log?
- Rash, illness symptoms, or exposure to communicable disease communicated?
Incident and Concern Notification
Verify timely notification of incidents.
- All incidents communicated to parents same day per state requirements?
- Written incident report provided to parents for any injury or significant event?
- Behavioral concerns communicated with specific, objective observations?
- Any developmental concerns raised with parent through private conversation?
- Positive behavioral and developmental observations shared with families?
End-of-Day Pickup Communication
Complete pickup communication with families.
- Brief verbal daily report provided to pickup person?
- Written daily report given to family at pickup?
- Parent questions or concerns addressed at pickup?
- Parents notified of any supply needs for next day?
- Upcoming events, schedule changes, or announcements shared?
Digital Communication
Document digital or app-based communication.
- App or digital platform updates sent throughout day if using digital tools?
- Photos shared only with families who have signed photo permission?
- Digital communications maintain child privacy per FERPA guidelines?
- Emergency contact phone numbers current for text alerts?
- Group communications do not share identifying information about individual children?
Communication Records
Document communication records per licensing requirements.
- Daily activity logs filed in child's records?
- All incident reports filed with copies given to parent?
- Significant parent communications logged with date and topic?
- Communication records retained per state licensing requirements?
- Communications provided in family's home language when needed?
Related Childcare Education Checklists
- Childcare Center Annual Family Satisfaction and Quality Survey
- Childcare Center Emergency Communication and Parent Notification Protocol
- Childcare Center Pest Control and Integrated Pest Management Inspection
- Daycare Center Daily Opening Inspection
- Preschool Weekly Curriculum Planning and Implementation Review
- Childcare Staff-to-Child Ratio Daily Compliance Log
- Childcare Playground Equipment Annual Safety Inspection
- Childcare Kitchen and Food Service Daily Sanitation Inspection
Related Daycare Centers Checklists
- Daycare Center Daily Opening Inspection - FREE Download
- Daycare Child Sign-In and Sign-Out Procedure Check - FREE Download
- Daycare Staff-to-Child Ratio and Supervision Check - FREE Download
- Daycare Health and Illness Exclusion Check - FREE Download
- Daycare Emergency Drill Documentation - FREE Download
- Daycare Center Annual Licensing Compliance Review - FREE Download
- Daycare Sanitation and Cleaning Log - FREE Download
- Daycare Parent Communication and Engagement Review - FREE Download
- Daycare Classroom Environment Setup Check - FREE Download
- Daycare Substitute Staff Orientation Checklist - FREE Download
Why Use This Childcare Daily Parent Communication and Reporting Protocol?
This childcare daily parent communication and reporting protocol helps childcare and education teams maintain compliance and operational excellence. Designed for lead teacher / program director professionals, this checklist covers 31 critical inspection points across 6 sections. Recommended frequency: daily.
Frequently Asked Questions
What does the Childcare Daily Parent Communication and Reporting Protocol cover?
This checklist covers 31 inspection items across 6 sections: Daily Activity Reports, Health and Wellness Communication, Incident and Concern Notification, End-of-Day Pickup Communication, Digital Communication, Communication Records. It is designed for childcare and education operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily. Each completion takes approximately 30 minutes.
Who should use this Childcare Daily Parent Communication and Reporting Protocol?
This checklist is designed for Lead Teacher / Program Director professionals in the childcare and education industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.