EMS Station Supply and Medication Inventory Management Checklist

This comprehensive ems station supply and medication inventory management checklist ensures regulatory compliance with State EMS Office, DEA, OSHA, ACEP, NAEMSP. Weekly EMS station supply inventory covering controlled substance reconciliation, medication expiration, expendable supply levels, and equipment maintenance per state EMS regulations, DEA requirements, and ACEP guidelines. Supply shortages during mass casualty events or high call volume periods can compromise patient care. Complete all

  • Industry: Emergency Services
  • Frequency: Per Shift / Daily
  • Estimated Time: 30 minutes
  • Role: Station Captain / Shift Commander / EMS Lead
  • Total Items: 18
  • Compliance: State EMS Office, DEA, OSHA, ACEP, NAEMSP

Controlled Substance Reconciliation

Verify controlled substance records per DEA and state EMS requirements.

  • Does physical count of all controlled substances match electronic or paper log with no discrepancies?
  • Is controlled substance count performed and documented at shift change per agency policy?
  • Are controlled substances stored in locked, secured compartment with access log maintained?
  • Is partial-use waste of controlled substances witnessed and documented with two-person accountability?
  • Are discrepancies investigated and reported per agency policy and state EMS narcotics regulations?

Medication Expiration Management

Verify medication currency per agency policy.

  • Have all medications been checked for expiration dates during this inspection cycle?
  • Have all expired medications been removed from service and documented for replacement?
  • Are medication quantities meeting minimum par levels per agency formulary?
  • Is temperature-sensitive medication storage (vaccines, epinephrine) within required temperature range and logged?

Expendable Supply Levels

Verify supply levels per agency minimum stock standards.

  • Are IV supplies (catheters, fluids, tubing, extension sets) at par level for anticipated call volume?
  • Are airway supplies (ET tubes, supraglottic airways, NPA, OPA) stocked per apparatus manifest?
  • Are wound care supplies (gauze, bandages, hemostatic agents, tourniquets) fully stocked?
  • Are infection control PPE supplies (gloves, masks, gowns, face shields) fully stocked per agency policy?
  • Are sharps containers available on all units and below fill line?

Equipment Maintenance Compliance

Verify equipment maintenance per manufacturer and agency requirements.

  • Are all rechargeable equipment batteries (monitor, power stretcher, radio) fully charged?
  • Does power stretcher raise, lower, and load into ambulance correctly with no malfunction?
  • Is restocking following each incident documented per agency quality improvement requirements?
  • Are equipment deficiencies submitted as repair requests with apparatus status updated per agency policy?

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Why Use This EMS Station Supply and Medication Inventory Management Checklist?

This ems station supply and medication inventory management checklist helps emergency services teams maintain compliance and operational excellence. Designed for station captain / shift commander / ems lead professionals, this checklist covers 18 critical inspection points across 4 sections. Recommended frequency: per shift / daily.

Ensures compliance with State EMS Office, DEA, OSHA, ACEP, NAEMSP. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the EMS Station Supply and Medication Inventory Management Checklist cover?

This checklist covers 18 inspection items across 4 sections: Controlled Substance Reconciliation, Medication Expiration Management, Expendable Supply Levels, Equipment Maintenance Compliance. It is designed for emergency services operations and compliance.

How often should this checklist be completed?

This checklist should be completed per shift / daily. Each completion takes approximately 30 minutes.

Who should use this EMS Station Supply and Medication Inventory Management Checklist?

This checklist is designed for Station Captain / Shift Commander / EMS Lead professionals in the emergency services industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.

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