Conference Exhibitor Safety and Compliance Review Checklist
Exhibitor non-compliance creates safety risks and liability for conference organizers. This review verifies all exhibitors meet safety and compliance requirements in the exhibitor manual before the show floor opens.
- Industry: Events & Entertainment
- Frequency: Per Show
- Estimated Time: 45-60 minutes
- Role: Show Manager / Exhibition Safety Officer
- Total Items: 23
Pre-Show Compliance Documentation
Verify pre-show compliance documentation from all exhibitors.
- Insurance certificates collected from all exhibitors?
- EAC (exhibitor-appointed contractor) forms submitted for non-official contractors?
- Special activity approvals (demos, vehicles, hazmat) obtained and on file?
- Height approvals for structures exceeding standard limits obtained?
Show Floor Safety Walk
Conduct show floor safety walk before opening.
- All show floor aisles minimum 10 feet wide and unobstructed?
- All emergency exits on the show floor accessible and not blocked by exhibits?
- No cables or equipment in aisles creating tripping hazards?
- No unstable or structurally concerning booth elements identified?
Electrical Compliance
Verify electrical compliance on show floor.
- All exhibitors drawing power from official show power?
- No unauthorized generators or alternate power sources on floor?
- No overloaded circuits or excessive extension cord use observed?
- No uncovered cables in aisle areas?
Prohibited Items Compliance
Verify no prohibited items on show floor.
- No open flame on show floor without approval?
- No compressed gas cylinders on floor without special approval?
- No live animals without prior approval and appropriate permits?
- No hazardous materials on floor without MSDS and approval?
Show Floor Housekeeping
Verify show floor housekeeping.
- Exhibitor packing materials removed from booths and stored properly?
- Exhibitor storage not blocking exits or obstructing adjacent booth access?
- Food and beverage sampling at exhibitor booths compliant with facility food policy?
Dismantling Safety
Plan for safe exhibitor dismantling.
- Dismantling schedule distributed to all exhibitors?
- Plan for separating dismantling vehicle traffic from remaining attendees?
- EAC contractors required to check out and provide damage inspection at departure?
- Overhead rigging dismantled before floor-level equipment removal?
Related Events & Entertainment Checklists
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Why Use This Conference Exhibitor Safety and Compliance Review Checklist?
This conference exhibitor safety and compliance review checklist helps events & entertainment teams maintain compliance and operational excellence. Designed for show manager / exhibition safety officer professionals, this checklist covers 23 critical inspection points across 6 sections. Recommended frequency: per show.
Frequently Asked Questions
What does the Conference Exhibitor Safety and Compliance Review Checklist cover?
This checklist covers 23 inspection items across 6 sections: Pre-Show Compliance Documentation, Show Floor Safety Walk, Electrical Compliance, Prohibited Items Compliance, Show Floor Housekeeping, Dismantling Safety. It is designed for events & entertainment operations and compliance.
How often should this checklist be completed?
This checklist should be completed per show. Each completion takes approximately 45-60 minutes.
Who should use this Conference Exhibitor Safety and Compliance Review Checklist?
This checklist is designed for Show Manager / Exhibition Safety Officer professionals in the events & entertainment industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.