Event Insurance and Risk Management Review Checklist
Inadequate insurance and risk planning can turn an event incident into organizational bankruptcy. This review systematically identifies event risks, verifies coverage is adequate, and confirms contingency plans are in place before the event.
- Industry: Events & Entertainment
- Frequency: Per Event (30 Days Pre-Event)
- Estimated Time: 60-90 minutes
- Role: Event Director / Risk Manager
- Total Items: 25
General Liability Coverage
Verify general liability insurance coverage.
- Event general liability insurance policy active and covering event dates?
- Coverage limits adequate (minimum $1M per occurrence, $2M aggregate for most events)?
- Venue, city, sponsors, and major vendors named as additional insureds?
- Certificate of insurance provided to all parties requiring it?
- Policy explicitly covers all planned activities (concerts, amusement rides, food service)?
Liquor Liability Coverage
Verify liquor liability coverage if alcohol is served.
- Liquor liability insurance in place if alcohol is served?
- Liquor liability limits adequate for event size and alcohol sales volume?
- Alcohol servers trained in responsible service per state dram shop requirements?
Event Cancellation and Weather Insurance
Verify event cancellation and weather coverage.
- Event cancellation/abandonment insurance policy in place?
- Weather-related cancellation coverage included for outdoor events?
- Policy cancellation trigger (% of event cancelled or specific cause) understood?
- Ticket refund policy documented and communicated to attendees?
Risk Identification and Mitigation
Identify and mitigate key event risks.
- Event risk register completed identifying top risks and mitigation plans?
- Crowd crush risk assessed and mitigation plans in place?
- Weather risk assessed and contingency plan in place?
- Vendor default risk assessed with backup suppliers identified for critical functions?
- Security threat risk assessment completed?
Vendor Insurance Verification
Verify vendor insurance requirements are met.
- Certificates of insurance collected from all vendors before event?
- Vendor coverage limits meet contract requirements?
- Higher coverage limits required from high-risk vendors (pyrotechnics, rides, fireworks)?
- Indemnification and hold harmless agreements signed by all vendors?
Contingency Planning
Verify contingency plans for major event disruptions.
- Backup venue identified or contingency plan for venue unavailability?
- Contingency plan for main performer cancellation?
- Power failure contingency (backup generators, graceful shutdown) plan?
- Crisis communication plan for attendee notification of major changes?
Related Events Entertainment Checklists
- Event Site Setup and Load-In Safety Inspection Checklist
- Event Site Survey and Venue Assessment Checklist
- Event Post-Event Closeout and Incident Review Checklist
- Event AV Equipment and Technical Rider Compliance Checklist
- Event Volunteer Recruitment and Safety Management Checklist
- Event Signage and Wayfinding Compliance Inspection Checklist
- Event Noise and Sound Level Compliance Inspection Checklist
- Temporary Food Service and Catering Safety Inspection Checklist
Related Event Planning Checklists
- Event Permit and Licensing Compliance Checklist - FREE Download
- Event Vendor and Contractor Compliance Management Checklist - FREE Download
- Event Timeline and Logistics Coordination Checklist - FREE Download
- Event Site Setup and Load-In Safety Inspection Checklist - FREE Download
- Event Site Survey and Venue Assessment Checklist - FREE Download
- Event Post-Event Closeout and Incident Review Checklist - FREE Download
- Event AV Equipment and Technical Rider Compliance Checklist - FREE Download
- Event Volunteer Recruitment and Safety Management Checklist - FREE Download
- Event Signage and Wayfinding Compliance Inspection Checklist - FREE Download
- Event Noise and Sound Level Compliance Inspection Checklist - FREE Download
Why Use This Event Insurance and Risk Management Review Checklist?
This event insurance and risk management review checklist helps events & entertainment teams maintain compliance and operational excellence. Designed for event director / risk manager professionals, this checklist covers 25 critical inspection points across 6 sections. Recommended frequency: per event (30 days pre-event).
Frequently Asked Questions
What does the Event Insurance and Risk Management Review Checklist cover?
This checklist covers 25 inspection items across 6 sections: General Liability Coverage, Liquor Liability Coverage, Event Cancellation and Weather Insurance, Risk Identification and Mitigation, Vendor Insurance Verification, Contingency Planning. It is designed for events & entertainment operations and compliance.
How often should this checklist be completed?
This checklist should be completed per event (30 days pre-event). Each completion takes approximately 60-90 minutes.
Who should use this Event Insurance and Risk Management Review Checklist?
This checklist is designed for Event Director / Risk Manager professionals in the events & entertainment industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.