Event Production Safety Plan Development Checklist
A comprehensive written safety plan is required for major events and is the foundation of all event safety. This checklist guides the development of a complete event safety plan that satisfies local authority and permit requirements.
- Industry: Events & Entertainment
- Frequency: Per Event (Pre-Event Planning Phase)
- Estimated Time: 60-90 minutes
- Role: Event Safety Director / Event Producer
- Total Items: 25
Risk Assessment
Verify comprehensive risk assessment is completed.
- All event-specific hazards identified and assessed?
- Risk register documenting likelihood and severity of each hazard created?
- Control measures for each identified risk documented?
- Residual risk after controls assessed as acceptable?
Emergency Action Plan
Verify emergency action plan is complete.
- Written emergency action plan document completed?
- Evacuation procedures for all areas of event site included?
- Shelter-in-place procedures for weather emergencies included?
- Unified command structure documented with ICS roles?
- Communications plan including radio channels and escalation protocols?
Medical Plan
Verify medical plan is complete.
- Medical staffing plan based on attendance and event risk level?
- Medical station locations plotted on site map?
- Patient transport plan to hospital with route documented?
- Mass casualty incident (MCI) plan for events over 5,000 attendees?
Crowd Management Plan
Verify crowd management plan is complete.
- Crowd flow analysis for entry, circulation, and egress completed?
- Security staffing plan with post assignments documented?
- Emergency crowd dispersal procedure documented?
- High-density crowd risk areas (barriers, stage fronts) specifically addressed?
Local Authority Coordination
Verify local authority coordination.
- Local law enforcement briefed on event and assigned as liaison?
- Fire marshal reviewed safety plan and issued permit conditions?
- Local EMS system briefed on event with transport protocol agreed?
- Hospitals in area notified of event and potential patient volume?
Departmental Safety Plans
Verify departmental safety plans are complete.
- Production and technical safety plan completed?
- Food and beverage safety plan completed?
- Security and access control plan completed?
- Safety plan distributed to all department heads before event?
Related Events & Entertainment Checklists
- Event Live Broadcast and Streaming Technical Safety Checklist
- Film and TV Production Location Safety Checklist
- Event Production Power Distribution Safety Checklist
- Event Rigging Safety and ETCP Compliance Checklist
- Circus and Aerial Performance Safety Inspection Checklist
- Large Event Crowd Safety and Crush Prevention Checklist
- Event Accessibility and ADA Compliance Audit Checklist
- Event Waste Management and Sanitation Compliance Checklist
Related Production Technical Checklists
- Event Production Power Distribution Safety Checklist - FREE Download
- Event Rigging Safety and ETCP Compliance Checklist - FREE Download
- Music Festival Production Logistics and Crew Safety Checklist - FREE Download
- Event Live Broadcast and Streaming Technical Safety Checklist - FREE Download
- Film and TV Production Location Safety Checklist - FREE Download
Why Use This Event Production Safety Plan Development Checklist?
This event production safety plan development checklist helps events & entertainment teams maintain compliance and operational excellence. Designed for event safety director / event producer professionals, this checklist covers 25 critical inspection points across 6 sections. Recommended frequency: per event (pre-event planning phase).
Frequently Asked Questions
What does the Event Production Safety Plan Development Checklist cover?
This checklist covers 25 inspection items across 6 sections: Risk Assessment, Emergency Action Plan, Medical Plan, Crowd Management Plan, Local Authority Coordination, Departmental Safety Plans. It is designed for events & entertainment operations and compliance.
How often should this checklist be completed?
This checklist should be completed per event (pre-event planning phase). Each completion takes approximately 60-90 minutes.
Who should use this Event Production Safety Plan Development Checklist?
This checklist is designed for Event Safety Director / Event Producer professionals in the events & entertainment industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.