Event First Aid and Medical Services Setup Inspection Checklist
Adequate on-site medical services can mean the difference between life and death at an event. This inspection verifies first aid stations are properly equipped, staffed with credentialed personnel, and integrated into the emergency response plan.
- Industry: Events & Entertainment
- Frequency: Per Event
- Estimated Time: 30-45 minutes
- Role: Event Medical Director / Safety Officer
- Total Items: 28
Medical Staff Credentials
Verify medical staff credentials and adequacy of staffing levels.
- All medical personnel holding current state licensure (EMT, paramedic, RN, PA, or MD)?
- Medical staffing ratio adequate (1 EMT per 1,000 attendees minimum baseline)?
- Paramedic or higher level care available for events over 500 attendees?
- Physician medical direction established for paramedic scope of practice?
- All event staff with CPR certification?
First Aid Station Setup and Location
Verify first aid stations are properly configured and located.
- First aid stations located for maximum 5-minute walking access from all event areas?
- First aid stations clearly marked with signage visible from crowd?
- Vehicle access route for ambulance to all first aid station locations?
- Adequate treatment space for multiple simultaneous patients?
- Privacy screening available for patient assessment?
Medical Equipment Inventory
Verify complete medical equipment inventory.
- AED units deployed throughout venue (within 3-5 minute response from any location)?
- Multiple staff on each shift trained in AED operation?
- Supplemental oxygen available at primary medical station?
- Stretcher or wheelchair available for patient transport?
- Naloxone (Narcan) available for opioid overdose response?
EMS Coordination
Verify coordination with local emergency medical services.
- Local EMS agency briefed on event scale, expected medical cases, and on-site capabilities?
- Local EMS response time to venue verified (target under 8 minutes)?
- Receiving hospitals notified for large events (1,000+ attendees)?
- Patient transport protocol established (when to transport vs treat on site)?
- Communication channel established with local EMS during event?
Drug and Alcohol Response
Verify capability to respond to drug and alcohol incidents.
- Protocol for treating acute alcohol intoxication established?
- Drug overdose recognition and treatment protocol established?
- Harm reduction station or resources available at events where drug use expected?
- Security-medical communication protocol established for medical incidents?
Medical Documentation
Verify medical documentation and reporting requirements.
- Patient care report forms available and staff trained in completion?
- HIPAA privacy compliance protocol for patient information?
- Medical incident log maintained throughout event?
- Post-event medical summary report planned for event organizer review?
Related Events Entertainment Checklists
- Event Venue Security Screening and Access Control Checklist
- Multi-Day Event Daily Opening Safety Inspection Checklist
- Event Venue Structural Load and Rigging Capacity Inspection
- Event ADA Accessibility and Inclusion Compliance Checklist
- Event Portable Restroom and Sanitation Facility Inspection Checklist
- Event Emergency Action Plan Review and Preparedness Checklist
- Event Permit and Licensing Compliance Checklist
- Event Vendor and Contractor Compliance Management Checklist
Related Venue Safety Checklists
- Large Venue Pre-Event Safety Inspection Checklist - FREE Download
- Event Crowd Management and Control Plan Checklist - FREE Download
- Event Tent and Temporary Structure Safety Inspection Checklist - FREE Download
- Outdoor Event Weather Contingency and Lightning Safety Plan - FREE Download
- Event Fire Marshal Pre-Event Compliance Inspection Checklist - FREE Download
- Event Temporary Electrical Safety and Power Distribution Inspection - FREE Download
- Event Venue Security Screening and Access Control Checklist - FREE Download
- Multi-Day Event Daily Opening Safety Inspection Checklist - FREE Download
- Event Venue Structural Load and Rigging Capacity Inspection - FREE Download
- Event ADA Accessibility and Inclusion Compliance Checklist - FREE Download
Why Use This Event First Aid and Medical Services Setup Inspection Checklist?
This event first aid and medical services setup inspection checklist helps events & entertainment teams maintain compliance and operational excellence. Designed for event medical director / safety officer professionals, this checklist covers 28 critical inspection points across 6 sections. Recommended frequency: per event.
Frequently Asked Questions
What does the Event First Aid and Medical Services Setup Inspection Checklist cover?
This checklist covers 28 inspection items across 6 sections: Medical Staff Credentials, First Aid Station Setup and Location, Medical Equipment Inventory, EMS Coordination, Drug and Alcohol Response, Medical Documentation. It is designed for events & entertainment operations and compliance.
How often should this checklist be completed?
This checklist should be completed per event. Each completion takes approximately 30-45 minutes.
Who should use this Event First Aid and Medical Services Setup Inspection Checklist?
This checklist is designed for Event Medical Director / Safety Officer professionals in the events & entertainment industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.