Mortgage Closing Document Checklist

This comprehensive mortgage closing document checklist ensures full regulatory compliance with TRID Requirements, TILA-RESPA, State Closing Requirements. Designed for Closing Agent / Loan Processor professionals to maintain safety standards and pass regulatory inspections.

Industry: Financial Services
Frequency: Per Closing
Estimated Time: 30-40 minutes
Role: Closing Agent / Loan Processor
Total Items: 32
Compliance: TRID Requirements, TILA-RESPA, State Closing Requirements

Initial Assessment

Core financial services safety and compliance checks for initial assessment.

Closing Disclosure Review
Promissory Note
Deed Of Trust
Title Insurance

Detailed Inspection

Detailed inspection of mortgage closing document components.

Homeowners Insurance
Flood Certification
Pest Inspection
Survey Plat

Final Verification & Documentation

Final verification, documentation, and sign-off procedures.

Power Of Attorney
Recording Documents

Initial Setup & Documentation

Complete initial documentation and preparation

Inspector / Assessor Name
Date
Location / Area
Inspection Type
Previous findings reviewed?

Safety & Compliance Verification

Verify all safety requirements are met

All safety protocols being followed?
Emergency exits clear and accessible?
First aid supplies available and stocked?
All hazards identified and controlled?
Required PPE being worn correctly?

Operational Standards Check

Verify operational standards and procedures are maintained

Standard operating procedures being followed?
All equipment in proper working condition?
Maintenance schedule current?
All staff training current and documented?

Quality Assessment

Evaluate quality standards and performance metrics

Quality standards met for all items checked?
Any deficiencies or non-conformances identified?
Root cause analysis completed for issues?
Continuous improvement opportunities identified?

Environment & Conditions

Verify environmental conditions meet requirements

Area clean and well-maintained?
Adequate lighting in all areas?
Ventilation adequate?
Required signage visible and current?

Related Financial Services Checklists

Related Loan Processing Checklists

Why Use This Mortgage Closing Document Checklist?

This mortgage closing document checklist helps financial services teams maintain compliance and operational excellence. Designed for closing agent / loan processor professionals, this checklist covers 32 critical inspection points across 8 sections. Recommended frequency: per closing.

Ensures compliance with TRID Requirements, TILA-RESPA, State Closing Requirements. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Mortgage Closing Document Checklist cover?

This checklist covers 32 inspection items across 8 sections: Initial Assessment, Detailed Inspection, Final Verification & Documentation, Initial Setup & Documentation, Safety & Compliance Verification, Operational Standards Check, Quality Assessment, Environment & Conditions. It is designed for financial services operations and compliance.

How often should this checklist be completed?

This checklist should be completed per closing. Each completion takes approximately 30-40 minutes.

Who should use this Mortgage Closing Document Checklist?

This checklist is designed for Closing Agent / Loan Processor professionals in the financial services industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.