Annual Safety Program Review Checklist [FREE PDF]

An annual safety program review is a foundational requirement under OSHA's General Duty Clause 5(a)(1), which mandates that employers maintain a workplace free from recognized hazards. This review evaluates the effectiveness of written safety policies, emergency action plans under OSHA 29 CFR 1910.38, and employee training documentation to confirm ongoing regulatory compliance. Completing this checklist helps organizations identify gaps, update procedures, and demonstrate due diligence to regula

Industry: Workplace Safety
Frequency: Annually
Estimated Time: 60-90 minutes
Role: Safety Coordinator
Total Items: 36
Compliance: OSHA General Duty Clause 5(a)(1), OSHA 29 CFR 1910.38 Emergency Action Plans, OSHA 29 CFR 1910.132 Personal Protective Equipment, NFPA 101 Life Safety Code Section 4.6, ADA Standards for Accessible Design Section 4.3

Written Safety Policies & Program Documentation

Verify that all required written safety programs are current, accessible, and reviewed within the past 12 months.

Does the organization have a documented Injury and Illness Prevention Program (IIPP) reviewed within the past 12 months?
Are all written safety policies signed and dated by current management leadership?
Are safety policies readily accessible to all employees in their primary language?
Have all safety program updates from the past year been documented with revision dates?
Is there a designated safety officer or committee responsible for maintaining program documentation?

Emergency Action Plan Review

Confirm that emergency action plans are written, current, practiced, and communicated to all personnel.

Is a written Emergency Action Plan (EAP) in place and updated within the past 12 months?
Does the EAP include designated assembly points, evacuation routes, and floor warden assignments?
Have emergency drills been conducted at least once in the past 12 months?
Are emergency contact numbers and procedures posted in visible locations throughout the facility?
Does the EAP address procedures for employees with disabilities or mobility limitations?
Have all new employees hired in the past year received EAP orientation before beginning work?

Safety Training Records & Competency

Review training completion records, verify currency, and confirm documentation is properly maintained.

Are safety training records maintained for all current employees and accessible for regulatory review?
Have all required annual safety trainings (e.g., hazard communication, fire safety) been completed by 100% of eligible employees?
Are CPR/AED certifications current for the required number of designated employees?
Has safety training been provided in languages understood by all employees?
Are training effectiveness assessments or competency verifications documented?

Hazard Identification & Risk Assessment

Confirm that workplace hazard assessments have been completed, documented, and acted upon.

Has a formal workplace hazard assessment been completed and documented within the past 12 months?
Are identified hazards tracked in a corrective action log with assigned owners and target resolution dates?
Have all critical hazards identified in the previous annual review been resolved or formally accepted with controls?
Is indoor air quality monitored and are ventilation systems inspected at least annually?
Are Safety Data Sheets (SDS) current, complete, and accessible for all hazardous chemicals on-site?

Incident Reporting & OSHA Recordkeeping

Verify that injury and illness records are properly maintained and all reporting obligations have been met.

Is the OSHA 300 Log current, accurate, and inclusive of all recordable injuries and illnesses from the past year?
Was the OSHA 300A Summary posted in the workplace from February 1 through April 30 of the current year?
Has a root cause analysis been completed for every recordable injury or near-miss incident in the past year?
Are employees aware of their right to report injuries without fear of retaliation?
Have severe injuries (hospitalization, amputation, loss of eye) been reported to OSHA within required timeframes?

Personal Protective Equipment & Safety Equipment

Assess the availability, condition, and proper use of PPE and life-safety equipment across the facility.

Has a PPE hazard assessment been certified in writing and used to select appropriate PPE for each job task?
Is all required PPE available in adequate supply, in good condition, and correctly sized for employees?
Are fire extinguishers inspected monthly and annually serviced with current inspection tags?
Are AED devices inspected per manufacturer specifications and pads within their expiration dates?
Are first aid kits fully stocked, accessible, and inspected at least annually?

Program Goals, Metrics & Continuous Improvement

Review safety performance metrics from the past year and set documented goals for the upcoming review period.

Were safety performance goals set at the beginning of the review period documented and tracked throughout the year?
Have key safety metrics (Total Recordable Incident Rate, Lost Time Rate) been calculated and benchmarked against industry averages?
Have documented safety improvement goals been established for the next 12-month period?
Has employee feedback been formally solicited and incorporated into the safety program update?
Please provide any additional observations, noted deficiencies, or recommended corrective actions from this annual review.

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Why Use This Annual Safety Program Review Checklist [FREE PDF]?

This annual safety program review checklist [free pdf] helps workplace safety teams maintain compliance and operational excellence. Designed for safety coordinator professionals, this checklist covers 36 critical inspection points across 7 sections. Recommended frequency: annually.

Ensures compliance with OSHA General Duty Clause 5(a)(1), OSHA 29 CFR 1910.38 Emergency Action Plans, OSHA 29 CFR 1910.132 Personal Protective Equipment, NFPA 101 Life Safety Code Section 4.6, ADA Standards for Accessible Design Section 4.3. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Annual Safety Program Review Checklist [FREE PDF] cover?

This checklist covers 36 inspection items across 7 sections: Written Safety Policies & Program Documentation, Emergency Action Plan Review, Safety Training Records & Competency, Hazard Identification & Risk Assessment, Incident Reporting & OSHA Recordkeeping, Personal Protective Equipment & Safety Equipment, Program Goals, Metrics & Continuous Improvement. It is designed for workplace safety operations and compliance.

How often should this checklist be completed?

This checklist should be completed annually. Each completion takes approximately 60-90 minutes.

Who should use this Annual Safety Program Review Checklist [FREE PDF]?

This checklist is designed for Safety Coordinator professionals in the workplace safety industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.