Planned Maintenance System (PMS) Audit Checklist
This Planned Maintenance System (PMS) audit checklist ensures compliance with ISM Code Section 10 (Maintenance of the Ship and Equipment), SOLAS requirements for critical equipment testing, classification society maintenance rules, and OCIMF TMSA 3 maintenance management benchmarks. A functioning PMS is one of the first elements examined during Port State Control inspections and vessel vetting.
- Industry: Maritime
- Frequency: Monthly
- Estimated Time: 1-2 hours
- Role: Chief Engineer / Chief Officer / DPA
- Total Items: 30
- Compliance: ISM Code Section 10 Maintenance of the Ship, SOLAS Critical Equipment Testing Requirements, Classification Society Planned Maintenance Rules, OCIMF TMSA 3 Maintenance Management Benchmarks, MLC 2006 Ship Maintenance Requirements
Overdue Maintenance Jobs
Critical overdue item review.
- No overdue maintenance on safety-critical equipment?
- Total overdue jobs within acceptable limit per KPI?
- All overdue jobs have documented reason and action plan?
- No overdue Class survey items without extension approval?
- Overdue job trend improving month-on-month?
Critical Equipment Testing
SOLAS-required periodic tests.
- Steering gear tested weekly per SOLAS V/26?
- Fire and emergency fire pumps run weekly?
- Emergency generator tested weekly under load?
- Watertight doors tested weekly?
- Bilge system tested and operational?
PMS Data Quality
Maintenance records accuracy.
- Completed maintenance jobs properly recorded with date and signature?
- Spare parts consumption linked to maintenance job records?
- Equipment running hours counters updated accurately?
- Maintenance history records complete for class survey evidence?
- Equipment manuals current and accessible to engineers?
LSA and FFE Maintenance
Life-saving and fire-fighting equipment.
- Lifeboat servicing current per SOLAS and service schedule?
- All portable fire extinguishers within service date?
- LSA equipment (suits, EPIRBs, SARTs) inspection current?
- Fixed fire suppression systems (CO2, FM-200) service current?
- Breathing apparatus cylinders charged and tested?
Classification Survey Planning
Survey due date management.
- Class survey due dates tracked in PMS for next 12 months?
- Preparation commenced for any surveys due within 3 months?
- All outstanding class recommendations with action plans?
- Drydock job list being accumulated for next scheduled docking?
- Class surveyor contact information available on board?
PMS Audit Records
PMS audit documentation.
- PMS audit report prepared and sent to superintendent?
- Corrective actions assigned with responsible person and due date?
- Monthly PMS KPIs (overdue %, completion rate) reported to fleet?
- Equipment defects requiring shore support formally reported?
- PMS Audit Notes
Related Maritime Checklists
- Marine Insurance Pre-Survey Condition Assessment Checklist
- Underwater Hull Inspection and Fouling Assessment Checklist
- Vessel Refit and Dry Dock Entry Safety Checklist
- Dangerous Goods IMDG Code Stowage and Segregation Checklist
- Seafarer Welfare and MLC 2006 Compliance Checklist
- Anchoring Operations and Anchor Watch Checklist
- Night Navigation and Reduced Visibility Bridge Procedures Checklist
Related Vessel Maintenance Checklists
- Vessel Refit and Dry Dock Entry Safety Checklist - FREE Download
- Marine Insurance Pre-Survey Condition Assessment Checklist - FREE Download
- Underwater Hull Inspection and Fouling Assessment Checklist - FREE Download
Why Use This Planned Maintenance System (PMS) Audit Checklist?
This planned maintenance system (pms) audit checklist helps maritime teams maintain compliance and operational excellence. Designed for chief engineer / chief officer / dpa professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: monthly.
Ensures compliance with ISM Code Section 10 Maintenance of the Ship, SOLAS Critical Equipment Testing Requirements, Classification Society Planned Maintenance Rules, OCIMF TMSA 3 Maintenance Management Benchmarks, MLC 2006 Ship Maintenance Requirements. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What is a Planned Maintenance System (PMS) Audit Checklist?
A Planned Maintenance System (PMS) Audit Checklist is a standardized inspection form used by chief engineer / chief officer / dpa to ensure consistent maritime operations. It contains 35 inspection points organized into 6 sections. FREE planned maintenance system PMS audit checklist PDF. ISM Code planned maintenance, class society PMS approval, critical equipment overdue maintenance, TMSA maintenance KPI compliance. 35+ PMS audit checks. Download FREE template now.
How often should I use this maritime checklist?
This checklist is designed to be completed monthly. Regular use ensures compliance with ISM Code Section 10 Maintenance of the Ship and SOLAS Critical Equipment Testing Requirements and helps identify issues before they become problems.
Can I download this Planned Maintenance System (PMS) Audit Checklist as a PDF?
Yes, you can download this checklist as a FREE PDF for printing or offline use. The checklist includes 35 fields across 6 sections and typically takes 1-2 hours to complete.
What compliance standards does this checklist cover?
This checklist helps ensure compliance with ISM Code Section 10 Maintenance of the Ship, SOLAS Critical Equipment Testing Requirements, Classification Society Planned Maintenance Rules, OCIMF TMSA 3 Maintenance Management Benchmarks, MLC 2006 Ship Maintenance Requirements. Following these standards protects your organization and ensures best practices.
How do I complete this maritime inspection checklist?
Begin by completing the header fields for Vessel Name / IMO Number, PMS Audit Date, Auditor Name / Rank, PMS Software in Use, and Classification Society. Work through each of the 6 sections, marking items Yes or No as applicable. Add notes for any issues found. The entire process takes approximately 1 to 2 hours.
What are the key sections in this maritime checklist?
This maritime checklist is organized into 6 key sections: Overdue Maintenance Jobs, Critical Equipment Testing, PMS Data Quality, LSA and FFE Maintenance, Classification Survey Planning, PMS Audit Records. Each section contains specific inspection points that chief engineer / chief officer / dpa must verify. The structured layout ensures nothing is missed during maritime inspections and makes the process efficient, typically taking 1-2 hours to complete.
Who should use this Planned Maintenance System (PMS) Audit Checklist?
This checklist is primarily designed for chief engineer / chief officer / dpa working in maritime operations. However, it is also valuable for quality assurance teams, safety officers, compliance managers, and supervisors who need to verify that maritime standards are being met. Organizations of all sizes can benefit from using this Planned Maintenance System (PMS) Audit Checklist to maintain consistency and accountability.