Planned Maintenance System (PMS) Audit Checklist
This Planned Maintenance System (PMS) audit checklist ensures compliance with ISM Code Section 10 (Maintenance of the Ship and Equipment), SOLAS requirements for critical equipment testing, classification society maintenance rules, and OCIMF TMSA 3 maintenance management benchmarks. A functioning PMS is one of the first elements examined during Port State Control inspections and vessel vetting.
- Industry: Maritime
- Frequency: Monthly
- Estimated Time: 1-2 hours
- Role: Chief Engineer / Chief Officer / DPA
- Total Items: 30
- Compliance: ISM Code Section 10 Maintenance of the Ship, SOLAS Critical Equipment Testing Requirements, Classification Society Planned Maintenance Rules, OCIMF TMSA 3 Maintenance Management Benchmarks, MLC 2006 Ship Maintenance Requirements
Overdue Maintenance Jobs
Critical overdue item review.
- No overdue maintenance on safety-critical equipment?
- Total overdue jobs within acceptable limit per KPI?
- All overdue jobs have documented reason and action plan?
- No overdue Class survey items without extension approval?
- Overdue job trend improving month-on-month?
Critical Equipment Testing
SOLAS-required periodic tests.
- Steering gear tested weekly per SOLAS V/26?
- Fire and emergency fire pumps run weekly?
- Emergency generator tested weekly under load?
- Watertight doors tested weekly?
- Bilge system tested and operational?
PMS Data Quality
Maintenance records accuracy.
- Completed maintenance jobs properly recorded with date and signature?
- Spare parts consumption linked to maintenance job records?
- Equipment running hours counters updated accurately?
- Maintenance history records complete for class survey evidence?
- Equipment manuals current and accessible to engineers?
LSA and FFE Maintenance
Life-saving and fire-fighting equipment.
- Lifeboat servicing current per SOLAS and service schedule?
- All portable fire extinguishers within service date?
- LSA equipment (suits, EPIRBs, SARTs) inspection current?
- Fixed fire suppression systems (CO2, FM-200) service current?
- Breathing apparatus cylinders charged and tested?
Classification Survey Planning
Survey due date management.
- Class survey due dates tracked in PMS for next 12 months?
- Preparation commenced for any surveys due within 3 months?
- All outstanding class recommendations with action plans?
- Drydock job list being accumulated for next scheduled docking?
- Class surveyor contact information available on board?
PMS Audit Records
PMS audit documentation.
- PMS audit report prepared and sent to superintendent?
- Corrective actions assigned with responsible person and due date?
- Monthly PMS KPIs (overdue %, completion rate) reported to fleet?
- Equipment defects requiring shore support formally reported?
- PMS Audit Notes
Related Maritime Checklists
- Marine Insurance Pre-Survey Condition Assessment Checklist
- Underwater Hull Inspection and Fouling Assessment Checklist
- Vessel Refit and Dry Dock Entry Safety Checklist
- Dangerous Goods IMDG Code Stowage and Segregation Checklist
- Seafarer Welfare and MLC 2006 Compliance Checklist
- Anchoring Operations and Anchor Watch Checklist
- Night Navigation and Reduced Visibility Bridge Procedures Checklist
Related Vessel Maintenance Checklists
- Vessel Refit and Dry Dock Entry Safety Checklist - FREE Download
- Marine Insurance Pre-Survey Condition Assessment Checklist - FREE Download
- Underwater Hull Inspection and Fouling Assessment Checklist - FREE Download
Why Use This Planned Maintenance System (PMS) Audit Checklist?
This planned maintenance system (pms) audit checklist helps maritime teams maintain compliance and operational excellence. Designed for chief engineer / chief officer / dpa professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: monthly.
Ensures compliance with ISM Code Section 10 Maintenance of the Ship, SOLAS Critical Equipment Testing Requirements, Classification Society Planned Maintenance Rules, OCIMF TMSA 3 Maintenance Management Benchmarks, MLC 2006 Ship Maintenance Requirements. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Planned Maintenance System (PMS) Audit Checklist cover?
This checklist covers 30 inspection items across 6 sections: Overdue Maintenance Jobs, Critical Equipment Testing, PMS Data Quality, LSA and FFE Maintenance, Classification Survey Planning, PMS Audit Records. It is designed for maritime operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 1-2 hours.
Who should use this Planned Maintenance System (PMS) Audit Checklist?
This checklist is designed for Chief Engineer / Chief Officer / DPA professionals in the maritime industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.