Nonprofit Human Resources Compliance Annual Review
Employment law compliance is a significant legal exposure for nonprofits. This annual HR compliance review ensures all employment practices meet current federal and state requirements and personnel policies reflect best practices.
- Industry: Nonprofit
- Frequency: Annually
- Estimated Time: 4-6 hours
- Role: Executive Director / HR Manager
- Total Items: 28
Employee Handbook
Review employee handbook currency.
- Employee handbook reviewed by employment attorney within last 2 years?
- Handbook reflects current federal and state law changes?
- All current employees signed handbook acknowledgment?
- At-will employment statement appropriate for state law?
- Updated handbook distributed promptly when changed?
I-9 Employment Eligibility
Verify I-9 compliance.
- I-9 forms completed for all employees within 3 days of hire?
- I-9 forms stored separately from personnel files?
- I-9 reverification calendar current for temporary work authorization?
- I-9 forms for terminated employees purged per retention schedule?
- E-Verify used if federal contractor or state requirement?
FLSA Employee Classification
Verify FLSA compliance.
- Exempt vs non-exempt classifications reviewed against current FLSA standards?
- All exempt employees meeting current minimum salary threshold?
- Exempt employee job descriptions reflecting actual duties meeting exemption tests?
- Non-exempt employee overtime tracked and paid?
- No paid staff tasks performed by volunteers replacing employees?
Anti-Harassment and Equal Employment
Verify anti-harassment compliance.
- Written anti-harassment and non-discrimination policy in handbook?
- Anti-harassment training conducted for all staff and supervisors per state requirements?
- Clear complaint procedure available to all employees without fear of retaliation?
- Any harassment complaints investigated promptly and documented?
Benefits Compliance
Verify benefits compliance.
- ACA compliance verified for applicable large employers (50+ FTEs)?
- FMLA poster displayed and policy in handbook for employers with 50+ employees?
- Retirement plan administration compliant with ERISA if applicable?
- State paid leave and sick leave requirements complied with?
Personnel Records
Verify personnel record management.
- Personnel files complete with offer letter, job description, reviews, and disciplinary records?
- Personnel files access controlled with role-based access?
- Medical and disability records stored separately per ADA requirements?
- Personnel record retention schedule applied per applicable federal and state law?
- Terminated employee records retained for required period?
Related Nonprofit Checklists
- Nonprofit Insurance Coverage Annual Review
- Nonprofit External Communications and Media Policy Compliance
- Nonprofit Tax-Exempt Status Maintenance Annual Review
- Nonprofit Organizational Capacity Building Assessment
- Nonprofit Volunteer Leadership and Team Leader Development
- Nonprofit Volunteer Safety Orientation and Training
- Nonprofit Program Partnership and MOU Management
- Nonprofit Special Event Revenue Compliance and Reporting
Related Governance Compliance Checklists
- Nonprofit Board Meeting Preparation Checklist - FREE Download
- Nonprofit Bylaws Annual Review and Compliance Audit - FREE Download
- IRS Form 990 Annual Filing Preparation Checklist - FREE Download
- State Charitable Registration and Renewal Compliance Checklist - FREE Download
- Nonprofit Executive Director Annual Performance Review - FREE Download
- Nonprofit Annual Conflict of Interest Disclosure Process - FREE Download
- New Nonprofit Board Member Orientation Checklist - FREE Download
- Nonprofit Board Governance Self-Assessment - FREE Download
- Nonprofit Whistleblower Policy Compliance and Implementation Review - FREE Download
- Nonprofit Annual Reporting and Compliance Calendar Audit - FREE Download
Why Use This Nonprofit Human Resources Compliance Annual Review?
This nonprofit human resources compliance annual review helps nonprofit teams maintain compliance and operational excellence. Designed for executive director / hr manager professionals, this checklist covers 28 critical inspection points across 6 sections. Recommended frequency: annually.
Frequently Asked Questions
What does the Nonprofit Human Resources Compliance Annual Review cover?
This checklist covers 28 inspection items across 6 sections: Employee Handbook, I-9 Employment Eligibility, FLSA Employee Classification, Anti-Harassment and Equal Employment, Benefits Compliance, Personnel Records. It is designed for nonprofit operations and compliance.
How often should this checklist be completed?
This checklist should be completed annually. Each completion takes approximately 4-6 hours.
Who should use this Nonprofit Human Resources Compliance Annual Review?
This checklist is designed for Executive Director / HR Manager professionals in the nonprofit industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.