Apartment Complex Emergency Preparedness and Response Plan Annual Review Checklist
This apartment complex emergency preparedness and response plan annual review checklist provides a structured annual evaluation of the emergency preparedness program that protects residents and staff during fires, natural disasters, utility failures, and other emergencies. FEMA data shows that businesses and residences with documented emergency plans recover significantly faster from disasters than those without. Property managers have a duty of care to provide residents with emergency informati
- Industry: Property Management
- Frequency: Annually / After Any Emergency Event
- Estimated Time: 2-3 hours
- Role: Property Manager / Safety Coordinator
- Total Items: 28
- Compliance: FEMA Comprehensive Preparedness Guide CPG 101, NFPA 1 Emergency Planning Requirements, OSHA 29 CFR 1910.38 Emergency Action Plans, HUD Emergency Management Planning Requirements, Americans with Disabilities Act (Evacuation of Persons with Disabilities)
Emergency Contact Lists
Verify emergency contact information is current.
- Emergency contact list for all staff current with personal cell numbers?
- All utility emergency contact numbers current and posted?
- Local fire, police, EMS, and building department contact information current?
- Emergency restoration contractor (water, fire, mold) contact information current?
- Full management chain of command for emergency escalation documented?
Evacuation Plans and Procedures
Review evacuation plans for all building emergency scenarios.
- Evacuation route maps posted in each floor common area and unit entry?
- Evacuation assembly area designated, marked, and known to all staff?
- Evacuation plan includes provisions for residents with mobility limitations or disabilities?
- Fire evacuation procedure documented (don't use elevator, close doors, meet at assembly area)?
- Annual evacuation drill conducted?
- Drill outcome documented with identified improvements addressed?
Utility Shutoff Procedures
Verify staff knows utility shutoff locations and procedures.
- All maintenance staff know main gas shutoff location and have proper wrench to operate?
- Main electrical panel and unit sub-panel locations documented and accessible?
- Main water shutoff and individual unit shutoff locations documented?
- Utility shutoff procedure posted in maintenance area?
- All new maintenance staff trained on utility shutoff locations within first week?
Emergency Communication
Verify resident emergency communication systems.
- Mass notification system (text/email alert) in place to reach all residents in emergency?
- Residents opted into emergency notification system at move-in?
- Emergency procedures and resident responsibilities documented in lease or addendum?
- Relationship established with local fire department for pre-fire survey?
- Annual emergency preparedness information distributed to all residents?
Plan Documentation and Training
Maintain emergency plan documents and staff training records.
- Written emergency preparedness plan current and reviewed within last 12 months?
- All staff trained on emergency procedures including new hires?
- Staff emergency training records on file with dates and content?
- Plan updated after any actual emergency events with lessons learned?
- Emergency preparedness plan copy provided to property insurance carrier?
- Annual emergency plan review filed in property records?
- Property registered with local Office of Emergency Management for large-scale event coordination?
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Why Use This Apartment Complex Emergency Preparedness and Response Plan Annual Review Checklist?
This apartment complex emergency preparedness and response plan annual review checklist helps property management teams maintain compliance and operational excellence. Designed for property manager / safety coordinator professionals, this checklist covers 28 critical inspection points across 5 sections. Recommended frequency: annually / after any emergency event.
Ensures compliance with FEMA Comprehensive Preparedness Guide CPG 101, NFPA 1 Emergency Planning Requirements, OSHA 29 CFR 1910.38 Emergency Action Plans, HUD Emergency Management Planning Requirements, Americans with Disabilities Act (Evacuation of Persons with Disabilities), Local Fire Department Emergency Planning Requirements, UK Fire Safety Act 2021 Emergency Planning, Australia Emergency Management Australia Building Evacuation Standards. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Apartment Complex Emergency Preparedness and Response Plan Annual Review Checklist cover?
This checklist covers 28 inspection items across 5 sections: Emergency Contact Lists, Evacuation Plans and Procedures, Utility Shutoff Procedures, Emergency Communication, Plan Documentation and Training. It is designed for property management operations and compliance.
How often should this checklist be completed?
This checklist should be completed annually / after any emergency event. Each completion takes approximately 2-3 hours.
Who should use this Apartment Complex Emergency Preparedness and Response Plan Annual Review Checklist?
This checklist is designed for Property Manager / Safety Coordinator professionals in the property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.