Apartment Building Lobby and Entrance Inspection Checklist
This apartment building lobby and entrance inspection checklist provides a detailed evaluation of the primary building entry experience, safety, and security systems. The lobby is the first impression for residents and guests and a critical security point for the building. Regular inspection ensures entry systems are functional, the space is welcoming and safe, ADA accessibility is maintained, and all life safety elements comply with code requirements.
- Industry: Property Management
- Frequency: Daily / Weekly
- Estimated Time: 15-20 minutes
- Role: Property Manager / Leasing Consultant / Security Staff
- Total Items: 28
- Compliance: ADA Accessibility Guidelines (ADAAG) 28 CFR Part 36, NFPA 101 Life Safety Code, ICC International Building Code (IBC), ICC International Property Maintenance Code, HUD Fair Housing Act
Entry Security Systems
Verify all access control and security systems are operational.
- Primary entry door lock and controlled access system operational?
- Intercom or call box system operational for all units?
- Key fob/card reader functioning and accepting valid credentials?
- Security cameras in lobby operational and positioned correctly?
- Entry door design/operation minimizes tailgating risk?
- Emergency call or panic button functional (if installed)?
Lobby Condition and Cleanliness
Physical condition and presentation of lobby space.
- Lobby floors clean, dry, and free of hazards?
- Entry mats flat, secure, and clean?
- Lobby seating and furniture clean and in good repair?
- Lobby trash receptacle emptied and clean?
- Plants, artwork, and decorative elements in good condition?
- Lobby free of unpleasant odors?
Lighting and Signage
Verify all lighting and required signage is present and functional.
- Lobby lighting adequate and all fixtures operational?
- Exit signs illuminated and clearly visible from all lobby areas?
- Emergency lighting functional (test monthly)?
- Building address clearly posted and visible from street for emergency response?
- No-smoking signs posted at entry per local ordinance?
ADA Accessibility Compliance
Verify lobby meets ADA accessibility requirements.
- Accessible route from parking/street to lobby entrance unobstructed?
- Entry door opening force within ADA limits (5 lbs max for interior)?
- Accessible entry button or automatic opener operational?
- Elevator accessible and controls at ADA-compliant heights?
- Intercom controls within ADA reach range (15-48 inches)?
Mailroom and Package Management
Assess mail and package areas for organization and security.
- All mailboxes locked and in good condition (no damaged locks)?
- Package room or locker area organized and accessible?
- No packages left unsecured in lobby for extended period?
- Smart package lockers operational and app/code access working?
- Lobby inspection entry added to property management log?
- Work orders created for any lobby deficiencies found?
Related Property Management Checklists
- Apartment Hallway and Stairwell Safety Inspection Checklist
- Apartment Complex Parking Garage and Lot Inspection Checklist
- Apartment Complex Laundry Room Inspection Checklist
- Apartment Pool and Amenity Area Daily Safety Checklist
- Apartment Complex Fitness Center Equipment Inspection Checklist
- Apartment Clubhouse and Community Room Inspection Checklist
- Apartment Complex Playground Equipment Safety Inspection Checklist
- Apartment Complex Dog Park Inspection Checklist
Related Common Areas Checklists
- Multi-Family Building Common Area Daily Inspection Checklist - FREE Download
- Apartment Hallway and Stairwell Safety Inspection Checklist - FREE Download
- Apartment Complex Parking Garage and Lot Inspection Checklist - FREE Download
- Apartment Complex Laundry Room Inspection Checklist - FREE Download
- Apartment Pool and Amenity Area Daily Safety Checklist - FREE Download
- Apartment Complex Fitness Center Equipment Inspection Checklist - FREE Download
- Apartment Clubhouse and Community Room Inspection Checklist - FREE Download
- Apartment Complex Playground Equipment Safety Inspection Checklist - FREE Download
- Apartment Complex Dog Park Inspection Checklist - FREE Download
Why Use This Apartment Building Lobby and Entrance Inspection Checklist?
This apartment building lobby and entrance inspection checklist helps property management teams maintain compliance and operational excellence. Designed for property manager / leasing consultant / security staff professionals, this checklist covers 28 critical inspection points across 5 sections. Recommended frequency: daily / weekly.
Ensures compliance with ADA Accessibility Guidelines (ADAAG) 28 CFR Part 36, NFPA 101 Life Safety Code, ICC International Building Code (IBC), ICC International Property Maintenance Code, HUD Fair Housing Act, Local Building Security Codes, UK Equality Act 2010, Australia Disability Discrimination Act. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Apartment Building Lobby and Entrance Inspection Checklist cover?
This checklist covers 28 inspection items across 5 sections: Entry Security Systems, Lobby Condition and Cleanliness, Lighting and Signage, ADA Accessibility Compliance, Mailroom and Package Management. It is designed for property management operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily / weekly. Each completion takes approximately 15-20 minutes.
Who should use this Apartment Building Lobby and Entrance Inspection Checklist?
This checklist is designed for Property Manager / Leasing Consultant / Security Staff professionals in the property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.