Multifamily Unit Turnover Inspection Checklist
Multifamily unit turnover inspections are critical to managing security deposit disputes and capital expenditure planning. This checklist ensures systematic documentation of unit condition compliant with fair housing regulations and state landlord-tenant laws.
- Industry: Real Estate
- Frequency: Per Unit Turnover
- Estimated Time: 30-45 minutes
- Role: Property Manager / Maintenance Supervisor
- Total Items: 33
- Compliance: HUD Fair Housing Act - 42 USC Chapter 45, State Security Deposit Laws (typically 14-30 day return requirement), HUD Housing Quality Standards (HQS) for Section 8 Properties, OSHA Lead-Based Paint Disclosure Rule (42 USC 4852d)
Entry and Living Areas
Inspect entryway and main living areas.
- Walls and ceilings in good condition - no holes, gouges, or excessive markings?
- Paint in acceptable condition - no peeling, staining, or unauthorized colors?
- Flooring in acceptable condition - no excessive wear, stains, or damage?
- Doors, locks, and hardware functional with no damage?
- Windows, blinds, and screens in working condition?
- All living areas cleaned to move-in ready standard?
Kitchen
Inspect kitchen condition.
- All appliances (range, refrigerator, dishwasher, microwave) functioning?
- Range, oven, and exhaust fan clean with no grease buildup?
- Refrigerator clean, deodorized, and seals functional?
- Cabinet doors, drawers, and hardware functional?
- Kitchen sink and plumbing functioning with no leaks?
- Countertops in acceptable condition - no burns, cracks, or staining?
Bathrooms
Inspect bathroom condition.
- Toilet functioning properly - no running or loose connections?
- Tub and shower in acceptable condition - no excessive mold or caulk deterioration?
- Vanity sink and faucets functioning with no leaks?
- Mirror in good condition with no cracks or silver spotting?
- Exhaust fan operational and clean?
Bedrooms
Inspect bedroom conditions.
- Closet doors and hardware functional?
- Bedroom walls and ceilings in acceptable condition?
- Bedroom flooring in acceptable condition?
- Smoke detector installed, tested, and functioning?
- Carbon monoxide detector present and functioning if required by state?
Utilities and HVAC
Test utilities and HVAC systems.
- HVAC filter replaced at turnover?
- Heating and cooling system tested and functioning?
- Water heater functioning and set to appropriate temperature (120°F)?
- All electrical outlets and switches functional?
- GFCI outlets in kitchen, bathroom, and exterior locations functional?
Keys, Access, and Documentation
Process keys and documentation.
- All keys, fobs, and garage remotes returned or accounted for?
- Unit rekeyed or lock changed between residents?
- Lead-based paint disclosure provided if pre-1978 building?
- Photographic documentation of all damage and condition issues completed?
- Move-out condition report prepared and provided to departing resident?
- Security deposit accounting letter prepared within required state timeframe?
Related Real Estate Checklists
- Property Condition Assessment Pre-Acquisition Checklist
- Property Condition Assessment Pre-Acquisition Checklist
- Commercial Real Estate ADA Accessibility Audit Checklist
- Landlord-Tenant Dispute Documentation Checklist
- Green Building and Sustainability Audit Checklist
- Property Tax Assessment Appeal Documentation Checklist
Related Property Inspection Checklists
Why Use This Multifamily Unit Turnover Inspection Checklist?
This multifamily unit turnover inspection checklist helps real estate teams maintain compliance and operational excellence. Designed for property manager / maintenance supervisor professionals, this checklist covers 33 critical inspection points across 6 sections. Recommended frequency: per unit turnover.
Ensures compliance with HUD Fair Housing Act - 42 USC Chapter 45, State Security Deposit Laws (typically 14-30 day return requirement), HUD Housing Quality Standards (HQS) for Section 8 Properties, OSHA Lead-Based Paint Disclosure Rule (42 USC 4852d). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Multifamily Unit Turnover Inspection Checklist cover?
This checklist covers 33 inspection items across 6 sections: Entry and Living Areas, Kitchen, Bathrooms, Bedrooms, Utilities and HVAC, Keys, Access, and Documentation. It is designed for real estate operations and compliance.
How often should this checklist be completed?
This checklist should be completed per unit turnover. Each completion takes approximately 30-45 minutes.
Who should use this Multifamily Unit Turnover Inspection Checklist?
This checklist is designed for Property Manager / Maintenance Supervisor professionals in the real estate industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.