Solar Farm Land Lease and Easement Compliance Checklist
This solar farm land lease and easement compliance checklist ensures compliance with solar land lease agreement obligations, USDA NRCS conservation easement requirements for agricultural compatibility, land use covenant restrictions, and landowner notification requirements. Designed for solar project developers and asset managers to verify ongoing compliance with land lease conditions, property maintenance obligations, and landowner relationship management commitments.
- Industry: Renewable Energy
- Frequency: Quarterly
- Estimated Time: 2-3 hours
- Role: Solar Asset Manager / Land Manager
- Total Items: 30
- Compliance: Solar Land Lease Agreement Obligations, USDA NRCS Wetland Reserve Easement Requirements, State Agricultural Preservation Restrictions (APR), County and Municipal Land Use Conditions, FAA Obstruction Lighting Requirements
Payment Obligations
Lease payment and royalty obligations.
- All annual rent payments made to landowners on schedule?
- Rent escalator applied correctly per lease terms?
- Production royalties calculated and paid if required?
- Property tax obligations (if assigned by lease) current?
- Payment records maintained for all landowners?
Property Maintenance Obligations
Site condition per lease requirements.
- Weed and invasive species control per lease schedule?
- Perimeter fencing maintained in good repair?
- Access roads maintained per lease conditions?
- Drainage maintained to not adversely affect adjacent agricultural land?
- Site condition meeting any lease aesthetic requirements?
Agricultural Land Compatibility
Agricultural use preservation requirements.
- Agrivoltaic or grazing requirements per lease being met?
- Adjacent cropland not impacted by site drainage or chemical drift?
- Agricultural Preservation Restriction (APR) conditions met?
- Prime farmland soil protection requirements met?
- Topsoil protection and conservation measures per lease active?
Landowner Notification and Relations
Landowner communication obligations.
- Annual landowner update meeting held?
- Landowners notified of material changes per lease notice requirements?
- All landowner complaints responded to promptly?
- Proper notice given before accessing adjacent landowner property?
- Community liaison program active per lease commitments?
Land Use Regulatory Compliance
Zoning and conditional use permit conditions.
- Conditional Use Permit (CUP) conditions being met?
- Structure heights within lease/permit restrictions?
- Setbacks from roads, residences, and property lines maintained?
- Perimeter lighting per local ordinance (if restricted)?
- Decommissioning bond/financial assurance current per county requirements?
Lease Management
Lease administration and records.
- Option renewal notices filed on time?
- Lease amendments properly executed and recorded?
- Property title and lease recordings current?
- Subordination, Non-Disturbance, Attornment (SNDA) agreements current?
- Land Lease Compliance Notes
Related Renewable Energy Checklists
- Solar Farm Financial and Regulatory Compliance Reporting Checklist
- Renewable Energy Project Permit Compliance Checklist
- Renewable Energy Site HSE Management Checklist
- Renewable Energy PPA Performance and Compliance Checklist
- Hydropower Plant Electrical Maintenance Checklist
- Agrivoltaic Solar Farm Agricultural Operations Checklist
- Geothermal Exploration Well Drilling Safety Checklist
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Why Use This Solar Farm Land Lease and Easement Compliance Checklist?
This solar farm land lease and easement compliance checklist helps renewable energy teams maintain compliance and operational excellence. Designed for solar asset manager / land manager professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: quarterly.
Ensures compliance with Solar Land Lease Agreement Obligations, USDA NRCS Wetland Reserve Easement Requirements, State Agricultural Preservation Restrictions (APR), County and Municipal Land Use Conditions, FAA Obstruction Lighting Requirements. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Solar Farm Land Lease and Easement Compliance Checklist cover?
This checklist covers 30 inspection items across 6 sections: Payment Obligations, Property Maintenance Obligations, Agricultural Land Compatibility, Landowner Notification and Relations, Land Use Regulatory Compliance, Lease Management. It is designed for renewable energy operations and compliance.
How often should this checklist be completed?
This checklist should be completed quarterly. Each completion takes approximately 2-3 hours.
Who should use this Solar Farm Land Lease and Easement Compliance Checklist?
This checklist is designed for Solar Asset Manager / Land Manager professionals in the renewable energy industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.