Government Records Retention & Disposal Checklist [FREE PDF]
Records managers and municipal clerks use this checklist for government records retention and disposal per state records management acts and NARA (National Archives) records management guidelines.
- Industry: Government / Municipal
- Frequency: Annually
- Estimated Time: 20-25 minutes
- Role: Records Manager
- Total Items: 8
- Compliance: State Records Management Act, NARA 36 CFR 1220-1239
Retention Schedule Compliance
Verify records are maintained per approved retention schedules.
- Is an approved records retention schedule in place and current?
- Are records being retained for the minimum periods specified in the schedule?
- Are litigation holds identified and records preserved for pending legal matters?
- Retention schedule notes
Disposal & Destruction Documentation
Verify proper destruction methods and documentation.
- Is records destruction authorized by the records officer or governing body?
- Are confidential records destroyed by shredding, pulping, or certified methods?
- Is a certificate of destruction maintained documenting disposed records?
- Disposal documentation notes
Related Government Checklists
- Municipal Fleet Vehicle Inspection Checklist [FREE PDF]
- Public Playground Safety Inspection Checklist [FREE PDF]
- Polling Place Setup & Accessibility Checklist [FREE PDF]
- Municipal Water Quality Monitoring Checklist [FREE PDF]
Why Use This Government Records Retention & Disposal Checklist [FREE PDF]?
This government records retention & disposal checklist [free pdf] helps government / municipal teams maintain compliance and operational excellence. Designed for records manager professionals, this checklist covers 8 critical inspection points across 2 sections. Recommended frequency: annually.
Ensures compliance with State Records Management Act, NARA 36 CFR 1220-1239. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Government Records Retention & Disposal Checklist [FREE PDF] cover?
This checklist covers 8 inspection items across 2 sections: Retention Schedule Compliance, Disposal & Destruction Documentation. It is designed for government / municipal operations and compliance.
How often should this checklist be completed?
This checklist should be completed annually. Each completion takes approximately 20-25 minutes.
Who should use this Government Records Retention & Disposal Checklist [FREE PDF]?
This checklist is designed for Records Manager professionals in the government / municipal industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.