Shipboard Safety Committee Meeting Checklist
This shipboard safety committee meeting checklist ensures compliance with ISM Code Section 12 (Company Verification, Review and Evaluation), MLC 2006 requirements for seafarer health and safety consultation, and OCIMF SIRE requirements for regular safety committee meetings on board. Monthly safety meetings create the formal mechanism for hazard reporting, near-miss discussion, and crew involvement in SMS improvement.
- Industry: Maritime
- Frequency: Monthly
- Estimated Time: 1 hour
- Role: Master / Ship Safety Officer
- Total Items: 30
- Compliance: ISM Code Section 12 Verification Review Evaluation, MLC 2006 Standard A4.3 Occupational Safety Health, OCIMF SIRE Safety Committee Meeting Requirements, STCW Seafarer Safety Committee Participation, Company SMS Safety Committee Procedures
Meeting Attendance
Participation review.
- Minimum quorum of officers and ratings represented?
- At least one rating representative present?
- Minutes of previous meeting reviewed and confirmed?
- Actions from previous meeting reviewed and status reported?
- Any absentees informed of meeting and minutes distributed?
Near Miss and Incident Review
Safety event analysis.
- All near-misses reported since last meeting reviewed?
- Any incidents (shipboard or fleet) reviewed for lessons?
- Company safety circulars/alerts reviewed with crew?
- Industry safety alerts (MAIB, IMO, OCIMF) reviewed?
- Root causes of near-misses discussed - not just symptoms?
Safety Topics Discussion
Planned safety topics.
- Planned monthly safety topic presented and discussed?
- Recent drill performance reviewed and improvements identified?
- Crew encouraged to report hazards and near-misses?
- Upcoming port calls, cargo operations, or route hazards discussed?
- Any upcoming PSC/vetting inspection preparation discussed?
Welfare and Working Conditions
Crew welfare discussion.
- Crew welfare issues raised and addressed?
- Rest hour compliance reviewed for previous period?
- Any accommodation or catering issues raised?
- Any medical or health concerns raised and addressed?
- Any formal grievances filed and follow-up actions noted?
Action Items
Meeting follow-up.
- All action items recorded with responsible person and due date?
- Any items requiring company support communicated to DPA?
- Meeting minutes signed by Chairman and at least one crew representative?
- Minutes posted on crew notice board within 48 hours?
- Copy of minutes forwarded to company/DPA?
Meeting Records
Safety committee documentation.
- Minutes filed in safety records for minimum 3 years?
- Safety committee meeting frequency (monthly) maintained?
- Crew participation trend positive (not declining)?
- Action item closure rate tracked and reported to Master?
- Meeting Notes / Summary
Related Maritime Checklists
- Vessel Safety Management System (SMS) Internal Audit Checklist
- Fleet Safety Performance KPI and Reporting Checklist
- OCIMF SIRE Vessel Vetting Inspection Preparation Checklist
- Loading Computer and Stability Calculation Checklist
- LNG Gas Tanker Cargo Operations Safety Checklist
- Port State Control Deficiency Response and Closure Checklist
- Marine Insurance Pre-Survey Condition Assessment Checklist
Related Safety Management Checklists
- Vessel Safety Management System (SMS) Internal Audit Checklist - FREE Download
- Fleet Safety Performance KPI and Reporting Checklist - FREE Download
- OCIMF SIRE Vessel Vetting Inspection Preparation Checklist - FREE Download
Why Use This Shipboard Safety Committee Meeting Checklist?
This shipboard safety committee meeting checklist helps maritime teams maintain compliance and operational excellence. Designed for master / ship safety officer professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: monthly.
Ensures compliance with ISM Code Section 12 Verification Review Evaluation, MLC 2006 Standard A4.3 Occupational Safety Health, OCIMF SIRE Safety Committee Meeting Requirements, STCW Seafarer Safety Committee Participation, Company SMS Safety Committee Procedures. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Shipboard Safety Committee Meeting Checklist cover?
This checklist covers 30 inspection items across 6 sections: Meeting Attendance, Near Miss and Incident Review, Safety Topics Discussion, Welfare and Working Conditions, Action Items, Meeting Records. It is designed for maritime operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 1 hour.
Who should use this Shipboard Safety Committee Meeting Checklist?
This checklist is designed for Master / Ship Safety Officer professionals in the maritime industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.