Nonprofit Grant Compliance Monitoring and Reporting
Grant compliance monitoring ensures obligations are met throughout the grant period, reducing audit risk and protecting funder relationships. This monthly compliance review tracks all active grant requirements against actual performance.
- Industry: Nonprofit
- Frequency: Monthly
- Estimated Time: 2-3 hours
- Role: Grants Manager
- Total Items: 27
Grant Agreement Requirements Review
Review each active grant for compliance.
- All active grant agreements reviewed for upcoming compliance requirements?
- Any special conditions or prior approval requirements checked?
- Any key personnel changes requiring prior approval submitted?
- Any changes to project scope requiring amendment submitted?
- No-cost extension requests submitted before grant end date if needed?
Budget Compliance
Monitor budget compliance.
- Budget vs actual reviewed for all active grants?
- Budget modifications exceeding 10% or funder thresholds identified and requested?
- All new expenditures reviewed for allowability under grant terms?
- Any cost transfers documented with proper justification?
- Indirect costs applied at approved rate and not over-charged?
Programmatic Compliance
Monitor programmatic performance compliance.
- Grant-funded program activities on track per work plan?
- Required participant count and demographic data being captured?
- Outcome measurement as required by grant agreement occurring?
- All scheduled interim reports submitted on time?
Subrecipient Monitoring
Monitor subrecipients if applicable.
- All subrecipients identified and formal agreements executed?
- Subrecipient programmatic and financial reports received as required?
- Subrecipient monitoring site visits conducted per policy?
- Subrecipient audit status reviewed if over $750,000 in federal funds?
Documentation and Record Keeping
Verify grant documentation.
- Grant files containing agreement, modifications, reports, and correspondence current?
- Source documentation for all expenditures filed in grant files?
- Record retention schedule applied (3+ years after closeout per 2 CFR 200.333)?
- Electronic grant records backed up?
Grant Closeout
Manage grants approaching closeout.
- Closeout checklist initiated for grants ending within 90 days?
- Final programmatic and financial reports prepared before deadline?
- Grant-funded equipment disposition requirements addressed?
- Any unexpended federal funds or overpayments returned per grant terms?
- Final reports submitted and closeout correspondence filed?
Related Nonprofit Checklists
- Nonprofit Grant Closeout and Final Reporting
- Nonprofit Grant Pipeline and Prospect Research Management
- Nonprofit Grant Reporting Calendar and Deadline Management
- Nonprofit Federal Grant Subrecipient Monitoring
- Nonprofit Donor Database Hygiene and Data Quality Audit
- Nonprofit Major Donor Stewardship Program Audit
- Nonprofit Pledge Tracking and Fulfillment Management
- Nonprofit Annual Fund Performance Analysis
Related Grant Management Checklists
- Nonprofit Grant Application Readiness Review - FREE Download
- Nonprofit Grant Closeout and Final Reporting - FREE Download
- Nonprofit Grant Pipeline and Prospect Research Management - FREE Download
- Nonprofit Grant Reporting Calendar and Deadline Management - FREE Download
- Nonprofit Federal Grant Subrecipient Monitoring - FREE Download
Why Use This Nonprofit Grant Compliance Monitoring and Reporting?
This nonprofit grant compliance monitoring and reporting helps nonprofit teams maintain compliance and operational excellence. Designed for grants manager professionals, this checklist covers 27 critical inspection points across 6 sections. Recommended frequency: monthly.
Frequently Asked Questions
What does the Nonprofit Grant Compliance Monitoring and Reporting cover?
This checklist covers 27 inspection items across 6 sections: Grant Agreement Requirements Review, Budget Compliance, Programmatic Compliance, Subrecipient Monitoring, Documentation and Record Keeping, Grant Closeout. It is designed for nonprofit operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 2-3 hours.
Who should use this Nonprofit Grant Compliance Monitoring and Reporting?
This checklist is designed for Grants Manager professionals in the nonprofit industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.