Nonprofit Federal Grant Subrecipient Monitoring
Pass-through entities are legally responsible for ensuring subrecipients comply with federal grant requirements. This monitoring checklist ensures subrecipients are properly assessed, monitored, and that compliance issues are identified and corrected.
- Industry: Nonprofit
- Frequency: Annually (per subrecipient)
- Estimated Time: 4-6 hours per subrecipient
- Role: Grants Manager / Finance Manager
- Total Items: 28
Subaward Agreement Compliance
Verify subaward agreement compliance.
- Written subaward agreement executed before any funds drawn?
- Subaward includes required federal award identification (CFDA, award number, amount)?
- Applicable federal terms and conditions flowed down to subrecipient?
- Subrecipient vs contractor determination made and documented per 2 CFR 200.331?
- Subrecipient's SAM.gov registration verified before award?
Subrecipient Risk Assessment
Complete risk assessment.
- Pre-award risk assessment of subrecipient completed per 2 CFR 200.332(b)?
- Prior single audit reports or auditor findings reviewed?
- Subrecipient financial management capacity assessed?
- Risk level (high, medium, low) documented with basis?
- Monitoring intensity appropriate to risk level?
Financial Monitoring
Monitor subrecipient finances.
- Required financial reports received on schedule?
- Reviewed sample of expenditures for allowability, allocability, and reasonableness?
- Draw requests reconcile to reported expenditures?
- Required cost sharing or matching contributions documented?
- Significant budget variances explained and approved if required?
Program Monitoring
Monitor subrecipient program performance.
- Performance progress reports received on schedule?
- Performance targets being met or explained?
- On-site monitoring visit completed or planned for high-risk subrecipients?
- Significant program changes approved by pass-through entity?
Audit Requirements
Verify audit compliance.
- Subrecipient total federal expenditures monitored against $750,000 single audit threshold?
- Single audit report obtained and findings reviewed for subaward implications?
- Any audit findings related to pass-through entity's award addressed?
- Alternative procedures used for subrecipients below single audit threshold?
Subaward Closeout
Complete subaward closeout.
- Final financial and performance reports received?
- Final expenditures reconciled to subaward amount?
- Unspent funds collected from subrecipient?
- Equipment purchased with award disposed of per federal requirements?
- Subrecipient records retention requirement (3 years from closeout) communicated?
Related Nonprofit Checklists
- Nonprofit Grant Application Readiness Review
- Nonprofit Grant Compliance Monitoring and Reporting
- Nonprofit Grant Closeout and Final Reporting
- Nonprofit Grant Pipeline and Prospect Research Management
- Nonprofit Crisis Management and Continuity Planning
- Nonprofit Advocacy and Public Policy Compliance
- Nonprofit Gift Acceptance Policy and Unusual Gift Review
- Nonprofit Online Fundraising Platform and Compliance Audit
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Why Use This Nonprofit Federal Grant Subrecipient Monitoring?
This nonprofit federal grant subrecipient monitoring helps nonprofit teams maintain compliance and operational excellence. Designed for grants manager / finance manager professionals, this checklist covers 28 critical inspection points across 6 sections. Recommended frequency: annually (per subrecipient).
Frequently Asked Questions
What is a Nonprofit Federal Grant Subrecipient Monitoring?
A Nonprofit Federal Grant Subrecipient Monitoring is a standardized inspection form used by grants manager / finance manager to ensure consistent nonprofit operations. It contains 36 inspection points organized into 6 sections. FREE nonprofit subrecipient monitoring checklist PDF. Federal grant subrecipient monitoring covering OMB Uniform Guidance 2 CFR 200.332 requirements, subrecipient risk assessment, monitoring visits, subaward agreement requirements, and single audit passthrough reporting. Download FREE template now.
How often should I use this nonprofit checklist?
This checklist is designed to be completed annually (per subrecipient). Regular use ensures compliance with industry standards and helps identify issues before they become problems.
Can I download this Nonprofit Federal Grant Subrecipient Monitoring as a PDF?
Yes, you can download this checklist as a FREE PDF for printing or offline use. The checklist includes 36 fields across 6 sections and typically takes 4-6 hours per subrecipient to complete.
What compliance standards does this checklist cover?
This checklist follows industry best practices for nonprofit operations to help maintain quality and safety standards.
How do I complete this nonprofit inspection checklist?
Begin by completing the header fields for Pass-Through Entity Name, Monitoring Date, Grants Manager / Monitor Name, and Subrecipient Organization Name. Work through each of the 6 sections, marking items Yes or No as applicable. Finally, complete the footer fields and add your signature. The entire process takes approximately 4 to 6 hours per subrecipient.
What are the key sections in this nonprofit checklist?
This nonprofit checklist is organized into 6 key sections: Subaward Agreement Compliance, Subrecipient Risk Assessment, Financial Monitoring, Program Monitoring, Audit Requirements, Subaward Closeout. Each section contains specific inspection points that grants manager / finance manager must verify. The structured layout ensures nothing is missed during nonprofit inspections and makes the process efficient, typically taking 4-6 hours per subrecipient to complete.
Who should use this Nonprofit Federal Grant Subrecipient Monitoring?
This checklist is primarily designed for grants manager / finance manager working in nonprofit operations. However, it is also valuable for quality assurance teams, safety officers, compliance managers, and supervisors who need to verify that nonprofit standards are being met. Organizations of all sizes can benefit from using this Nonprofit Federal Grant Subrecipient Monitoring to maintain consistency and accountability.