Nonprofit Program Staff Supervision and Performance Management
Effective supervision is the most important factor in staff retention and program quality. This monthly supervision checklist ensures program staff receive consistent support, feedback, and professional development that prevents burnout and maintains service quality.
- Industry: Nonprofit
- Frequency: Monthly
- Estimated Time: 1-2 hours per staff member
- Role: Program Director
- Total Items: 28
Regular Supervision Meetings
Verify regular supervision is occurring.
- Individual supervision meetings held with all direct reports this month?
- Supervision agendas collaborative (staff bring topics as well as supervisor)?
- Supervision notes documented and shared with staff?
- Action items from prior supervision followed up?
- Team meetings conducted for group communication and coordination?
Performance Feedback
Provide regular performance feedback.
- Specific positive feedback provided to each staff member?
- Constructive growth feedback provided in supportive way?
- Performance goals reviewed and progress documented?
- Any performance concerns documented in writing and addressed?
- HR or executive director notified of significant performance issues?
Staff Wellbeing and Burnout Prevention
Monitor staff wellbeing.
- Workload assessed for each staff member - not excessive?
- Burnout warning signs (withdrawal, cynicism, exhaustion) screened for?
- Staff encouraged to use vacation and personal time?
- Self-care and mental health resources communicated to staff?
- Employee Assistance Program (EAP) available and communicated?
Professional Development
Support professional development.
- Professional development goals in place for each staff member?
- Training and development opportunities identified and offered?
- Professional development budget being utilized?
- Required certifications and licenses current for all staff?
Employment Compliance
Verify employment compliance.
- Timesheets submitted and approved for all non-exempt staff?
- Overtime worked by non-exempt staff authorized and documented?
- Any accommodation requests documented and reviewed?
- Any workplace incidents documented with HR?
Annual Review Planning
Prepare for annual performance reviews.
- Annual review dates scheduled for all direct reports?
- Self-evaluation forms distributed to staff before annual reviews?
- Compensation review process aligned with annual review?
- Goals set collaboratively for coming performance period?
- Completed reviews signed and filed in personnel files?
Related Nonprofit Checklists
- Nonprofit Program Partnership and MOU Management
- Nonprofit Program Evaluation and Learning System
- Nonprofit Advocacy and Public Policy Compliance
- Nonprofit Program Service Quality and Outcomes Audit
- Nonprofit Board Committee Effectiveness Review
- Nonprofit Human Resources Compliance Annual Review
- Nonprofit Insurance Coverage Annual Review
- Nonprofit External Communications and Media Policy Compliance
Related Program Delivery Checklists
- Nonprofit Program Service Quality and Outcomes Audit - FREE Download
- Nonprofit Beneficiary Intake and Services Coordination - FREE Download
- Nonprofit Program Outcomes and Impact Measurement Report - FREE Download
- Nonprofit Emergency Shelter Intake and Services - FREE Download
- Nonprofit Sober Living and Recovery House Compliance - FREE Download
- Nonprofit Program Partnership and MOU Management - FREE Download
- Nonprofit Program Evaluation and Learning System - FREE Download
- Nonprofit Advocacy and Public Policy Compliance - FREE Download
Why Use This Nonprofit Program Staff Supervision and Performance Management?
This nonprofit program staff supervision and performance management helps nonprofit teams maintain compliance and operational excellence. Designed for program director professionals, this checklist covers 28 critical inspection points across 6 sections. Recommended frequency: monthly.
Frequently Asked Questions
What does the Nonprofit Program Staff Supervision and Performance Management cover?
This checklist covers 28 inspection items across 6 sections: Regular Supervision Meetings, Performance Feedback, Staff Wellbeing and Burnout Prevention, Professional Development, Employment Compliance, Annual Review Planning. It is designed for nonprofit operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 1-2 hours per staff member.
Who should use this Nonprofit Program Staff Supervision and Performance Management?
This checklist is designed for Program Director professionals in the nonprofit industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.