Rental Property Windows and Doors Condition Inspection Checklist
This rental property windows and doors condition inspection checklist provides a systematic evaluation of one of the most resident-visible and habitability-critical building components. Properly functioning windows and doors affect security, energy efficiency, weather protection, and resident safety. HUD and most state landlord-tenant codes require landlords to maintain windows and doors in weathertight, operational condition as a habitability standard. Egress window compliance is particularly c
- Industry: Property Management
- Frequency: Annually / At Each Tenant Turnover
- Estimated Time: 10-15 minutes per unit
- Role: Property Manager / Maintenance Technician
- Total Items: 28
- Compliance: HUD Housing Quality Standards 24 CFR Part 982, ICC International Property Maintenance Code Section 304, IBC Section 1030 Emergency Escape and Rescue Openings, ASHRAE 90.1 Energy Efficiency Standard, State Landlord-Tenant Habitability Requirements
Window Condition and Operation
Inspect all windows for condition, seal integrity, and operation.
- All windows open and close smoothly with functional latches?
- No cracked or broken window glass?
- No fogged or cloudy IGU (insulated glass unit) seals indicating seal failure?
- Window screens intact and in good condition (where provided)?
- All window locks/latches functional and providing security?
- Window weatherstripping intact and providing good seal (no drafts)?
Egress Window Compliance
Verify bedroom windows meet emergency escape requirements.
- Each bedroom has at least one openable window meeting egress requirements?
- Egress windows operable from inside without special tools or knowledge?
- Bedroom window sill height not more than 44 inches from floor?
- Any window guards have quick-release mechanism accessible from inside?
- Basement bedroom egress windows meet minimum size and window well requirements?
Exterior Door Condition and Security
Inspect all unit entry and exterior doors.
- All exterior doors hang plumb and operate smoothly?
- Deadbolt lock installed on all unit entry doors?
- Unit entry lock rekeyed for new tenant?
- Exterior door weatherstripping intact with no visible daylight gaps?
- Door threshold and door sweep in good condition?
- Peephole or door viewer installed on unit entry doors?
Patio and Sliding Doors
Inspect patio doors and sliding glass doors.
- Patio or sliding glass door slides smoothly on track?
- Patio door lock functional and providing adequate security?
- Patio door glass tempered or laminated as required by code?
- Patio screen door in good condition and on track?
- Patio door weatherstrip and seal intact?
Documentation and Follow-Up
Document window and door findings.
- All deficiencies logged by unit number with description?
- Work orders created for all required repairs?
- Any habitability-affecting deficiencies addressed immediately or unit placed on repair priority?
- Tenants notified of scheduled repair access with proper notice?
- Inspection results logged in property management system?
- Window energy upgrade (double-pane replacement) evaluated for buildings with single-pane glass?
Related Property Management Checklists
- Apartment Building Exterior Siding and Cladding Inspection Checklist
- Apartment Balcony and Deck Structural Safety Inspection Checklist
- Apartment Complex Fence and Gate Inspection Checklist
- Apartment Complex Grounds and Landscaping Monthly Inspection Checklist
- Apartment Complex Parking Lot and Pavement Inspection Checklist
- Apartment Complex Trash and Recycling Area Monthly Inspection Checklist
- Apartment Mailroom and Package Management Area Security Inspection Checklist
- Apartment Complex Key and Access Control Quarterly Audit Checklist
Related Exterior Envelope Checklists
- Apartment Building Annual Roof Inspection Checklist - FREE Download
- Residential Gutter and Downspout Inspection and Cleaning Checklist - FREE Download
- Rental Property Foundation and Basement Inspection Checklist - FREE Download
- Apartment Building Exterior Siding and Cladding Inspection Checklist - FREE Download
- Apartment Balcony and Deck Structural Safety Inspection Checklist - FREE Download
- Apartment Complex Fence and Gate Inspection Checklist - FREE Download
- Apartment Complex Grounds and Landscaping Monthly Inspection Checklist - FREE Download
- Apartment Complex Parking Lot and Pavement Inspection Checklist - FREE Download
- Apartment Complex Trash and Recycling Area Monthly Inspection Checklist - FREE Download
- Apartment Complex Post-Storm Damage Assessment Checklist - FREE Download
Why Use This Rental Property Windows and Doors Condition Inspection Checklist?
This rental property windows and doors condition inspection checklist helps property management teams maintain compliance and operational excellence. Designed for property manager / maintenance technician professionals, this checklist covers 28 critical inspection points across 5 sections. Recommended frequency: annually / at each tenant turnover.
Ensures compliance with HUD Housing Quality Standards 24 CFR Part 982, ICC International Property Maintenance Code Section 304, IBC Section 1030 Emergency Escape and Rescue Openings, ASHRAE 90.1 Energy Efficiency Standard, State Landlord-Tenant Habitability Requirements, ADA Accessibility Standards (Common Area Doors), UK Building Regulations Part L (Conservation of Fuel and Power), Australia NCC Section J2 (Glazing). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Rental Property Windows and Doors Condition Inspection Checklist cover?
This checklist covers 28 inspection items across 5 sections: Window Condition and Operation, Egress Window Compliance, Exterior Door Condition and Security, Patio and Sliding Doors, Documentation and Follow-Up. It is designed for property management operations and compliance.
How often should this checklist be completed?
This checklist should be completed annually / at each tenant turnover. Each completion takes approximately 10-15 minutes per unit.
Who should use this Rental Property Windows and Doors Condition Inspection Checklist?
This checklist is designed for Property Manager / Maintenance Technician professionals in the property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.