Lease Renewal Property Inspection Checklist
This lease renewal property inspection checklist provides a structured framework for evaluating rental unit condition and tenant relationship status before executing a lease renewal. Conducted 60-90 days before lease expiration, this inspection informs renewal rent pricing decisions, identifies deferred maintenance that should be addressed, and helps property managers evaluate whether to renew with current tenant or prepare for vacancy turnover.
- Industry: Property Management
- Frequency: 60-90 Days Before Lease Expiration
- Estimated Time: 30-45 minutes
- Role: Property Manager / Leasing Agent
- Total Items: 28
- Compliance: State Lease Renewal Notice Requirements, State Landlord Entry Notice Laws, HUD Fair Housing Act, State Rent Control Ordinances (Where Applicable), ICC International Property Maintenance Code
Unit Condition Assessment
Evaluate overall unit condition to inform renewal and rent increase decisions.
- Overall unit condition?
- Any major damage present requiring tenant responsibility?
- Any outstanding maintenance requests not yet addressed?
- All appliances operational and in acceptable condition?
- No active plumbing leaks or issues?
- No signs of mold or moisture issues?
Safety and Code Compliance
Verify all safety devices are operational and code requirements met.
- All smoke detectors present, tested, and operational?
- CO detectors present and operational where required?
- No fire hazards observed (blocked exits, overloaded circuits, improper storage)?
- All door and window locks secure and functional?
- HVAC filter status acceptable (not excessively dirty)?
Tenant Relationship and Payment History
Evaluate tenant as a renewal candidate based on relationship and history.
- Tenant payment history satisfactory (no chronic late payments)?
- No unresolved lease violations in current term?
- No significant neighbor complaints against tenant?
- Tenant has expressed interest in renewing or has not given notice to vacate?
- Tenant satisfaction survey conducted (if using)?
Market Rent and Renewal Terms
Evaluate market conditions to set appropriate renewal rent.
- Current market rent for comparable units researched?
- Proposed renewal rent increase justified by market and property improvements?
- Applicable rent control or rent stabilization limits verified?
- Renewal offer or non-renewal notice sent within required lead time?
- Proposed renewal rent amount
Documentation and Next Steps
Document inspection findings and plan renewal or turnover actions.
- Inspection report filed in tenant record?
- All maintenance items identified scheduled via work order?
- Renewal decision (offer, negotiate, or non-renew) documented?
- Photos taken of any condition issues or concerns?
- Follow-up conversation with tenant scheduled if renewal uncertain?
- Renewal lease terms or notice prepared for delivery within required timeframe?
- Property owner notified of renewal status and recommended rent adjustment?
Related Property Management Checklists
- Single-Family Rental Property Exterior Inspection Checklist
- Quarterly Rental Property Occupancy Inspection Checklist
- Rental Property Showing Preparation Checklist
- Security Deposit Deduction Documentation Checklist
- Multi-Family Building Common Area Daily Inspection Checklist
- Apartment Building Lobby and Entrance Inspection Checklist
- Apartment Hallway and Stairwell Safety Inspection Checklist
Related Residential Rental Checklists
- Quarterly Rental Property Occupancy Inspection Checklist - FREE Download
- Rental Property Showing Preparation Checklist - FREE Download
- Single-Family Rental Property Exterior Inspection Checklist - FREE Download
Why Use This Lease Renewal Property Inspection Checklist?
This lease renewal property inspection checklist helps property management teams maintain compliance and operational excellence. Designed for property manager / leasing agent professionals, this checklist covers 28 critical inspection points across 5 sections. Recommended frequency: 60-90 days before lease expiration.
Ensures compliance with State Lease Renewal Notice Requirements, State Landlord Entry Notice Laws, HUD Fair Housing Act, State Rent Control Ordinances (Where Applicable), ICC International Property Maintenance Code, Local Housing Codes, UK Landlord & Tenant Act 1985, Australia Residential Tenancies Act. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Lease Renewal Property Inspection Checklist cover?
This checklist covers 28 inspection items across 5 sections: Unit Condition Assessment, Safety and Code Compliance, Tenant Relationship and Payment History, Market Rent and Renewal Terms, Documentation and Next Steps. It is designed for property management operations and compliance.
How often should this checklist be completed?
This checklist should be completed 60-90 days before lease expiration. Each completion takes approximately 30-45 minutes.
Who should use this Lease Renewal Property Inspection Checklist?
This checklist is designed for Property Manager / Leasing Agent professionals in the property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.