Commercial Property Market Rent Analysis Checklist
Annual market rent analysis ensures commercial properties achieve market-rate rents and informs lease renewal strategy. This checklist guides systematic rent benchmarking and lease expiration management.
- Industry: Real Estate
- Frequency: Annual
- Estimated Time: 45-60 minutes
- Role: Property Manager / Asset Manager
- Total Items: 31
- Compliance: BOMA International Property Management Standards, FASB ASC 842 Lease Accounting Impact on Lease Terms, Appraisal Institute Market Analysis Standards, CCIM Institute Commercial Real Estate Due Diligence
Market Comparable Survey
Research current market comparable rents.
- 5-10 comparable lease transactions gathered from CoStar, Xceligent, or broker surveys?
- Comparables selected for similar building class, location, and lease type?
- Effective rent (net of TI and free rent) calculated for each comparable?
- Current market vacancy rate and absorption trends documented?
- Distinction between asking (listing) rents and deal (closed) rents noted?
Rent Roll Analysis
Analyze current rent roll vs market.
- Current rent roll with all tenant rents, lease terms, and options on file?
- Tenants with below-market rents identified with market gap quantified?
- Tenants with above-market rents identified as renewal risk?
- Effectiveness of existing rent escalation clauses (CPI, fixed) reviewed?
- Current physical and economic occupancy rates calculated?
Lease Expiration Schedule
Review upcoming lease expirations.
- All leases expiring in next 12 months identified and status tracked?
- Leases expiring in 13-36 months identified for early renewal outreach?
- Lease expiration concentration risk assessed (no more than 30% in any year)?
- Anchor tenant lease expirations receiving priority management attention?
- All renewal option exercise deadlines tracked and tenant intent known?
Tenant Retention Strategy
Plan tenant retention.
- High-value tenants targeted for proactive renewal outreach?
- Tenant satisfaction surveys or check-ins conducted?
- Renewal proposals prepared for tenants within 12-18 months of expiration?
- TI allowance and renewal concession budget approved for key renewals?
- Cost of replacing vs retaining each expiring tenant calculated?
Vacancy and Leasing Strategy
Plan for current and potential vacancy.
- All currently vacant or soon-to-be-vacant spaces listed with days-on-market?
- Listing brokers engaged for vacant spaces with current market pricing?
- Capital investment in vacant space to improve marketability assessed?
- Short-term, flex, or spec suite options considered for difficult-to-lease spaces?
- Annual holding cost of vacant spaces calculated for owner reporting?
Reporting and Documentation
Compile market analysis report.
- Annual market rent analysis report with comparables prepared?
- Rent recommendations by space type and lease term included in report?
- Report presented to asset manager or owner with strategy recommendations?
- Annual leasing and retention plan approved with budget authority?
- Market rent analysis findings incorporated into annual operating budget?
- Annual market rent analysis filed in asset management records?
Related Real Estate Checklists
- Property Management Move-In Condition Report Checklist
- Property Management Move-Out Inspection Checklist
- Real Estate Property Showing Preparation Checklist
- New Property Management Onboarding Inspection Checklist
- Commercial Property Insurance Program Review Checklist
- Commercial Lease Compliance Audit Checklist
- Property ADA Accessibility Compliance Checklist
- Eviction Notice and Lease Termination Compliance Checklist
Related Property Management Checklists
- Property Management Move-In Condition Report Checklist - FREE Download
- Property Management Move-Out Inspection Checklist - FREE Download
- Real Estate Property Showing Preparation Checklist - FREE Download
- New Property Management Onboarding Inspection Checklist - FREE Download
- Commercial Lease Abstract and Review Checklist - FREE Download
- Commercial Tenant Onboarding Checklist - FREE Download
- Property Management Vendor and Contract Management Checklist - FREE Download
Why Use This Commercial Property Market Rent Analysis Checklist?
This commercial property market rent analysis checklist helps real estate teams maintain compliance and operational excellence. Designed for property manager / asset manager professionals, this checklist covers 31 critical inspection points across 6 sections. Recommended frequency: annual.
Ensures compliance with BOMA International Property Management Standards, FASB ASC 842 Lease Accounting Impact on Lease Terms, Appraisal Institute Market Analysis Standards, CCIM Institute Commercial Real Estate Due Diligence. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Commercial Property Market Rent Analysis Checklist cover?
This checklist covers 31 inspection items across 6 sections: Market Comparable Survey, Rent Roll Analysis, Lease Expiration Schedule, Tenant Retention Strategy, Vacancy and Leasing Strategy, Reporting and Documentation. It is designed for real estate operations and compliance.
How often should this checklist be completed?
This checklist should be completed annual. Each completion takes approximately 45-60 minutes.
Who should use this Commercial Property Market Rent Analysis Checklist?
This checklist is designed for Property Manager / Asset Manager professionals in the real estate industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.