Elevator Maintenance Service Audit Checklist [FREE PDF]

Elevator maintenance is governed by ASME A17.1/CSA B44 Safety Code for Elevators and Escalators and enforced through state licensing requirements for elevator mechanics and contractors. Building owners and facilities managers bear legal responsibility under OSHA General Duty Clause to ensure elevator systems are maintained by qualified personnel and kept free from recognized mechanical hazards. Regular service audits document contractor compliance, verify safety device function, and create defen

  • Industry: Maintenance Services
  • Frequency: Quarterly
  • Estimated Time: 35-55 minutes
  • Role: Operations Director
  • Total Items: 43
  • Compliance: ASME A17.1/CSA B44 Safety Code for Elevators and Escalators, OSHA General Duty Clause Section 5(a)(1), OSHA 29 CFR 1910.147 Control of Hazardous Energy (Lockout/Tagout), State Elevator Safety Act Licensing Requirements (varies by jurisdiction), OSHA 29 CFR 1910.1200 Hazard Communication Standard

Contractor Licensing and Credential Verification

Confirm the maintenance contractor and assigned mechanics hold valid state-required licenses and certifications.

  • Does the elevator maintenance contractor hold a current, valid state elevator contractor license?
  • Is the assigned elevator mechanic certified by the National Elevator Industry Education Program (NEIEP) or equivalent state certification?
  • Is the elevator's current state operating certificate posted in or near the elevator car as required?
  • Has the contractor provided documentation of liability insurance coverage for elevator maintenance work?
  • Are copies of the contractor's license and the mechanic's certification retained in the facility's elevator maintenance file?

Maintenance Records and Service Log Review

Audit the completeness and accuracy of elevator maintenance logs and required inspection documentation.

  • Is a maintenance log or service record book kept in the machine room for this elevator unit?
  • Does the service log reflect maintenance visits at the frequency specified in the maintenance contract?
  • Are all previously identified deficiencies documented in the service log with corrective action dates?
  • Has the annual or periodic state safety inspection been completed within the required timeframe?
  • Are records of the most recent five-year full-load safety test available on-site?

Machine Room Safety and Housekeeping

Assess the elevator machine room for safety hazards, unauthorized materials, and compliance with access requirements.

  • Is the machine room access restricted to authorized elevator personnel only?
  • Is the machine room free from storage of non-elevator-related materials, combustibles, or debris?
  • Is the machine room temperature maintained within the equipment manufacturer's specified operating range?
  • Are electrical panels, disconnect switches, and control equipment properly labeled and accessible?
  • Is adequate lighting (minimum 19 foot-candles) maintained throughout the machine room?
  • Is a properly rated fire extinguisher mounted and accessible within the machine room?

Safety Device Function Verification

Confirm all required elevator safety devices are present, functional, and tested per ASME A17.1 requirements.

  • Are door interlocks (landing door locks and car door contacts) functioning correctly to prevent movement with doors open?
  • Is the car safety governor and overspeed device tested and documented as functional within the required interval?
  • Are buffers (hydraulic or spring) in the pit inspected and within acceptable condition?
  • Is the emergency stop switch in the car accessible and functioning correctly?
  • Is the emergency lighting and alarm bell in the car operational when tested?
  • Is the two-way communication system (phone or intercom) tested and connected to a monitored location?

Elevator Car Interior and Door Operation

Evaluate the physical condition of the elevator cab, door operation, and passenger-accessible components.

  • Are car doors opening and closing smoothly without excessive noise, hesitation, or reversals?
  • Is the door reopening device (safety edge or light curtain) tested and functioning correctly?
  • Is the car floor leveling accurate within 1/2 inch of the landing floor at all stops?
  • Are all car interior panels, flooring, handrails, and lighting in good repair with no damage or hazards?
  • Is the maximum capacity load rating placard posted and legible inside the elevator car?

Elevator Pit Safety and Condition

Inspect the elevator pit for water intrusion, safety lighting, stop switches, and compliance with access safety requirements.

  • Is the elevator pit free from water accumulation or evidence of flooding?
  • Is pit lighting (minimum 10 foot-candles at pit floor) functional when the pit access switch is activated?
  • Is the pit stop switch accessible from the pit access door and functional?
  • Is the pit access ladder in good condition and securely mounted?
  • Is the pit free from debris, oil accumulation, or flammable materials?

Lubricants, Chemicals, and HazCom Compliance

Verify proper management and labeling of lubricants, hydraulic fluids, and cleaning chemicals used during elevator maintenance.

  • Are all lubricants, hydraulic fluids, and cleaning chemicals used by the maintenance contractor properly labeled with GHS-compliant labels?
  • Are Safety Data Sheets (SDS) for all maintenance chemicals accessible to mechanics during service visits?
  • Are used oil, lubricants, and chemical waste disposed of in accordance with applicable environmental regulations?
  • Are chemical spill cleanup materials available in the machine room and pit access areas?
  • Has the auditor noted any chemical storage, labeling, or disposal concerns requiring immediate contractor follow-up?
  • Please describe any HazCom deficiencies, chemical concerns, or corrective actions required.

Audit Findings and Corrective Action Summary

Summarize all deficiencies identified during the audit and assign corrective action responsibilities and timelines.

  • Were any immediate safety hazards identified that require the elevator to be taken out of service?
  • Were any non-conformances identified that require corrective action within 30 days?
  • Please list all findings, deficiencies, and recommended corrective actions identified during this audit.
  • Has the maintenance contractor representative acknowledged receipt of this audit report and findings?
  • Has this audit report been filed in the building's elevator maintenance records file?

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Why Use This Elevator Maintenance Service Audit Checklist [FREE PDF]?

This elevator maintenance service audit checklist [free pdf] helps maintenance services teams maintain compliance and operational excellence. Designed for operations director professionals, this checklist covers 43 critical inspection points across 8 sections. Recommended frequency: quarterly.

Ensures compliance with ASME A17.1/CSA B44 Safety Code for Elevators and Escalators, OSHA General Duty Clause Section 5(a)(1), OSHA 29 CFR 1910.147 Control of Hazardous Energy (Lockout/Tagout), State Elevator Safety Act Licensing Requirements (varies by jurisdiction), OSHA 29 CFR 1910.1200 Hazard Communication Standard. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Elevator Maintenance Service Audit Checklist [FREE PDF] cover?

This checklist covers 43 inspection items across 8 sections: Contractor Licensing and Credential Verification, Maintenance Records and Service Log Review, Machine Room Safety and Housekeeping, Safety Device Function Verification, Elevator Car Interior and Door Operation, Elevator Pit Safety and Condition, Lubricants, Chemicals, and HazCom Compliance, Audit Findings and Corrective Action Summary. It is designed for maintenance services operations and compliance.

How often should this checklist be completed?

This checklist should be completed quarterly. Each completion takes approximately 35-55 minutes.

Who should use this Elevator Maintenance Service Audit Checklist [FREE PDF]?

This checklist is designed for Operations Director professionals in the maintenance services industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.

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