Veterinary Pharmacy Controlled Drug Storage and Dispensing Checklist
Veterinary pharmacy operations require strict DEA compliance for controlled substances and state board standards for all dispensing. This daily checklist ensures accurate dispensing, proper storage, and complete documentation.
- Industry: Veterinary
- Frequency: Daily
- Estimated Time: 20-25 minutes
- Role: Veterinarian / Pharmacy Manager
- Total Items: 36
Controlled Drug Storage
Verify controlled drug storage meets DEA requirements.
- Schedule II controlled substances in substantially constructed, locked steel cabinet?
- Schedule III-V controlled substances in locked storage?
- Cabinet access limited to DEA-authorized personnel only?
- Cabinet attached to wall or floor - not portable?
- Keys or combination limited to one to two responsible individuals?
- Burglar alarm system covering controlled substance storage area?
Dispensing Accuracy Verification
Verify drug dispensing accuracy.
- All dispensed medications have required label information?
- Controlled drug count verified against prescription before dispensing?
- Extra-label drug use (ELDU) documented in medical record with valid VCPR?
- Compounded drugs from licensed compounding pharmacy with prescription on file?
- No dispensing of human drugs without valid VCPR and ELDU authorization?
- Client counseled on administration, storage, and side effects?
Controlled Drug Log
Verify controlled drug log is accurate and current.
- Controlled drug log current with all today's transactions entered?
- Log includes: date, drug, quantity used, patient name, client, administering vet?
- Running balance maintained and checked against physical count?
- No unresolved discrepancies between log and physical count?
- Partial vial waste documented with second witness signature where available?
- Controlled drug logs retained 2 years per DEA requirement?
Drug Expiration and Inventory
Manage drug expiration and inventory.
- Monthly expiration date check of all pharmacy stock?
- Expired drugs immediately removed from active stock and quarantined?
- Expired controlled substances disposed via DEA-registered reverse distributor only?
- FIFO (First In, First Out) stock rotation practiced?
- Refrigerated drugs at 2-8 degrees C per manufacturer requirement?
- Frozen drugs at appropriate temperature with temperature log?
VCPR and Prescription Records
Verify VCPR and prescription record requirements.
- Valid Veterinarian-Client-Patient Relationship established before any prescribing?
- Written prescription copies on file for all dispensed medications?
- Prescription records retained per state requirements (typically 2-3 years)?
- Written prescriptions provided to clients for online pharmacy if requested?
- No refills dispensed for Schedule II controlled substances?
- State veterinary board pharmacy regulations current with all dispensing practices?
Documentation
Maintain required pharmacy documentation.
- DEA registration current and posted at pharmacy?
- State veterinary drug outlet license current if required?
- DEA biennial inventory completed within past 2 years?
- Any theft or significant loss of controlled substances reported to DEA on Form 106?
- DEA Form 222 or CSOS used for all Schedule I-II drug orders?
- All DEA required records retained minimum 2 years?
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Why Use This Veterinary Pharmacy Controlled Drug Storage and Dispensing Checklist?
This veterinary pharmacy controlled drug storage and dispensing checklist helps veterinary teams maintain compliance and operational excellence. Designed for veterinarian / pharmacy manager professionals, this checklist covers 36 critical inspection points across 6 sections. Recommended frequency: daily.
Frequently Asked Questions
What does the Veterinary Pharmacy Controlled Drug Storage and Dispensing Checklist cover?
This checklist covers 36 inspection items across 6 sections: Controlled Drug Storage, Dispensing Accuracy Verification, Controlled Drug Log, Drug Expiration and Inventory, VCPR and Prescription Records, Documentation. It is designed for veterinary operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily. Each completion takes approximately 20-25 minutes.
Who should use this Veterinary Pharmacy Controlled Drug Storage and Dispensing Checklist?
This checklist is designed for Veterinarian / Pharmacy Manager professionals in the veterinary industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.