Childcare Vendor and Contractor On-Site Safety Protocol
Vendors, contractors, and repair personnel working in childcare facilities must be properly screened and supervised to protect children. This protocol ensures all non-staff adults working in the facility meet screening requirements and operate safely around enrolled children.
- Industry: Childcare and Education
- Frequency: Per vendor or contractor visit
- Estimated Time: 15 minutes per visit
- Role: Center Director / Office Manager
- Total Items: 30
Pre-Visit Screening
Verify vendor screening before arrival.
- Background check status verified for vendors with unsupervised child access?
- Uncleared vendors will be continuously escorted during visit?
- Vendor has required license or credential for work type (electrical, plumbing)?
- Vendor liability insurance certificate on file?
- Required permits obtained for construction or structural work?
Vendor Arrival and Check-In
Check in vendor on arrival.
- Photo ID verified on arrival?
- Vendor signed in to visitor log with time, purpose, and company?
- Visitor badge issued to clearly identify as non-staff?
- Vendor briefed on child protection policy and no-solo-contact rule?
- Work area confirmed and work plan reviewed?
Child Access Restrictions
Verify children protected from vendor work areas.
- Children relocated away from all vendor work areas?
- Physical barriers in place preventing child access to work area?
- Vendor not interacting with individual children?
- Staff escort maintained for uncleared vendors?
- Vendor directed to adult restroom not child restroom?
Chemical and Material Safety
Verify safe handling of materials and chemicals.
- SDS (Safety Data Sheets) available for any chemicals brought on-site?
- Chemical materials stored out of children's reach at all times?
- Adequate ventilation for any materials with fumes or odors?
- Debris, materials, and tools managed safely and not accessible to children?
- Work noise level manageable or timed during outdoor play or nap?
Work Completion and Area Restoration
Verify work area safe after completion.
- Work area inspected after vendor leaves for hazards or debris?
- No tools, sharp materials, or chemicals left in area?
- Required repairs completed to satisfaction?
- Work area cleaned before children allowed to return?
- Required inspections or permits signed off on completion?
Vendor Departure and Checkout
Complete vendor departure process.
- Vendor signed out with departure time?
- Visitor badge returned?
- Work invoice or receipt obtained for records?
- Any required follow-up work scheduled?
- Vendor visit documentation filed?
Related Childcare Education Checklists
- Childcare Center Vendor and Visitor Safety Screening
- Childcare Daily Parent Communication and Reporting Protocol
- Childcare Center Annual Family Satisfaction and Quality Survey
- Childcare Center Emergency Communication and Parent Notification Protocol
- Childcare Environmental Health Hazard Identification and Remediation
- Childcare Center Menu Planning and CACFP Compliance Review
- After-School Program Enrollment and Registration Compliance
- Childcare Aquatic and Water Safety Inspection
Related Daycare Centers Checklists
- Daycare Center Daily Opening Inspection - FREE Download
- Daycare Child Sign-In and Sign-Out Procedure Check - FREE Download
- Daycare Staff-to-Child Ratio and Supervision Check - FREE Download
- Daycare Health and Illness Exclusion Check - FREE Download
- Daycare Emergency Drill Documentation - FREE Download
- Daycare Center Annual Licensing Compliance Review - FREE Download
- Daycare Sanitation and Cleaning Log - FREE Download
- Daycare Parent Communication and Engagement Review - FREE Download
- Daycare Classroom Environment Setup Check - FREE Download
- Daycare Substitute Staff Orientation Checklist - FREE Download
Why Use This Childcare Vendor and Contractor On-Site Safety Protocol?
This childcare vendor and contractor on-site safety protocol helps childcare and education teams maintain compliance and operational excellence. Designed for center director / office manager professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: per vendor or contractor visit.
Frequently Asked Questions
What does the Childcare Vendor and Contractor On-Site Safety Protocol cover?
This checklist covers 30 inspection items across 6 sections: Pre-Visit Screening, Vendor Arrival and Check-In, Child Access Restrictions, Chemical and Material Safety, Work Completion and Area Restoration, Vendor Departure and Checkout. It is designed for childcare and education operations and compliance.
How often should this checklist be completed?
This checklist should be completed per vendor or contractor visit. Each completion takes approximately 15 minutes per visit.
Who should use this Childcare Vendor and Contractor On-Site Safety Protocol?
This checklist is designed for Center Director / Office Manager professionals in the childcare and education industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.