Student Data Privacy & Records Safety Checklist
This checklist helps education teams standardize safety, supervision, security, and emergency readiness across campus spaces. Use it to document hazards, corrective actions, and sign-off for audit readiness.
- Industry: Education
- Frequency: Quarterly
- Estimated Time: 60-90 minutes
- Role: Campus Safety Manager
- Total Items: 63
- Compliance: NFPA 101 (Life Safety Code), NFPA 72 (National Fire Alarm and Signaling Code), OSHA 29 CFR 1910 Subpart D (Walking-Working Surfaces), FERPA (Family Educational Rights and Privacy Act)
Governance & Policies
Verify policies, postings, and responsibility assignment.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Physical Environment Safety
Check hazards in classrooms, halls, labs, and common areas.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Student Safety & Supervision
Verify supervision ratios, controls, and prohibited activities.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Security & Access Control
Visitor management, perimeter, CCTV, and key control.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Emergency Preparedness & Drills
Evacuation, lockdown, medical response, and communications.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Health, Hygiene & Infection Prevention
Cleaning, hand hygiene, illness response, and isolation practices.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Equipment, Utilities & Maintenance
Equipment condition, PM status, utilities, and lockout controls.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
Records, Training & Audits
Training logs, incident records, corrective actions, and audit trails.
- SOP followed with no skipped steps?
- Any hazards/gaps identified?
- Corrective action assigned and tracked?
- Risk level
- Time spent in this section
- Photo evidence
- Notes
QA, Corrective Actions & Sign-Off
Confirm completion, prioritize issues, and capture signatures.
- QA walkthrough completed?
- Any critical issues still open?
- Number of issues logged
- Target close date
- Responsible owner
- Manager Signature
- Inspector Signature
Related Education Checklists
- Education Records Storage & Retention Checklist
- Student Acceptable Use Policy Checklist
- EdTech Device Handling & Charging Safety Checklist
- Campus IT Asset Inventory Checklist
- Woodshop Safety Checklist
- Metal Workshop Safety Checklist
- Art & Design Studio Safety Checklist
- Performing Arts Theatre Safety Checklist
Related Campus Safety Checklists
- Daily Classroom Safety Checklist - FREE Download
- School Bus Pre-Trip Inspection Checklist - FREE PDF - FREE Download
- School Fire Drill Checklist - FREE Download
- Daily Campus Safety - FREE Download
- Lockdown Drill Log - FREE Download
- Visitor Management - FREE Download
- Playground Safety Inspection - FREE Download
- Cafeteria Safety - FREE Download
- Science Lab Safety - FREE Download
- Gymnasium Safety - FREE Download
Why Use This Student Data Privacy & Records Safety Checklist?
This student data privacy & records safety checklist helps education teams maintain compliance and operational excellence. Designed for campus safety manager professionals, this checklist covers 63 critical inspection points across 9 sections. Recommended frequency: quarterly.
Ensures compliance with NFPA 101 (Life Safety Code), NFPA 72 (National Fire Alarm and Signaling Code), OSHA 29 CFR 1910 Subpart D (Walking-Working Surfaces), FERPA (Family Educational Rights and Privacy Act). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Student Data Privacy & Records Safety Checklist cover?
This checklist covers 63 inspection items across 9 sections: Governance & Policies, Physical Environment Safety, Student Safety & Supervision, Security & Access Control, Emergency Preparedness & Drills, Health, Hygiene & Infection Prevention, Equipment, Utilities & Maintenance, Records, Training & Audits, QA, Corrective Actions & Sign-Off. It is designed for education operations and compliance.
How often should this checklist be completed?
This checklist should be completed quarterly. Each completion takes approximately 60-90 minutes.
Who should use this Student Data Privacy & Records Safety Checklist?
This checklist is designed for Campus Safety Manager professionals in the education industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.