Ergonomic Workstation Assessment Checklist

This ergonomic workstation assessment checklist helps identify and correct ergonomic risk factors in office environments, reducing the risk of musculoskeletal disorders (MSDs).

Industry: Office / All Industries
Frequency: Annually / As Needed
Estimated Time: 20-30 minutes
Role: Safety Professional / HR Representative / Ergonomist
Total Items: 38
Compliance: OSHA Ergonomics Guidelines, ANSI/HFES 100, OSHA General Duty Clause, ADA Requirements

Chair Assessment

Seating ergonomics

Chair height adjustable
Feet flat on floor or footrest
Thighs approximately parallel to floor
Adequate lumbar support
Seat depth allows 2-3 fingers behind knee
Armrests at appropriate height (if used)
Chair stable with 5-star base

Desk/Work Surface

Work surface ergonomics

Desk height appropriate for task
Adequate knee clearance under desk
Frequently used items within easy reach
Work surface organized and uncluttered
Document holder used (if needed)

Monitor/Display

Visual display terminal ergonomics

Monitor at arm's length distance
Top of screen at or below eye level
Monitor centered in front of user
No glare or reflections on screen
Brightness and contrast properly adjusted
Multiple monitors positioned appropriately

Keyboard & Mouse

Input device ergonomics

Keyboard at elbow height
Wrists in neutral position (not bent)
Keyboard flat or negative tilt
Mouse close to keyboard
Mouse at same level as keyboard
Wrist rest available (optional)

Lighting & Environment

Environmental factors

Lighting adequate for tasks
Task lighting available if needed
Temperature comfortable
Noise levels acceptable
Ventilation adequate

Work Habits & Recommendations

Behavioral factors and recommendations

Employee takes regular breaks
Employee varies posture throughout day
Ergonomics training provided
Any discomfort or pain reported
Discomfort details (if any)
Recommendations for improvement
Equipment/adjustments needed
Assessor Signature
Employee Signature

Related Facilities Checklists

Related Workplace Safety Checklists

Why Use This Ergonomic Workstation Assessment Checklist?

This ergonomic workstation assessment checklist helps office / all industries teams maintain compliance and operational excellence. Designed for safety professional / hr representative / ergonomist professionals, this checklist covers 38 critical inspection points across 6 sections. Recommended frequency: annually / as needed.

Ensures compliance with OSHA Ergonomics Guidelines, ANSI/HFES 100, OSHA General Duty Clause, ADA Requirements. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Ergonomic Workstation Assessment Checklist cover?

This checklist covers 38 inspection items across 6 sections: Chair Assessment, Desk/Work Surface, Monitor/Display, Keyboard & Mouse, Lighting & Environment, Work Habits & Recommendations. It is designed for office / all industries operations and compliance.

How often should this checklist be completed?

This checklist should be completed annually / as needed. Each completion takes approximately 20-30 minutes.

Who should use this Ergonomic Workstation Assessment Checklist?

This checklist is designed for Safety Professional / HR Representative / Ergonomist professionals in the office / all industries industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.