Office Ergonomics and Workstation Assessment Checklist

This ergonomics assessment supports compliance with OSHA ergonomics guidelines, NIOSH musculoskeletal disorder (MSD) prevention, and ANSI/HFES 100-2007 standards for office workstations. Designed for EHS managers and office safety coordinators.

Industry: Office / Corporate
Frequency: Annual / On request
Estimated Time: 15-20 minutes per workstation
Role: EHS Manager / Ergonomics Coordinator
Total Items: 17
Compliance: OSHA Ergonomics Guidelines for Meatpacking Plants (reference), NIOSH Musculoskeletal Disorders Prevention, ANSI/HFES 100-2007 Human Factors Engineering of Computer Workstations, Cal/OSHA Title 8 Section 5110 Repetitive Motion Injuries

Chair Adjustment

Proper chair setup for neutral posture support.

Chair height allows feet flat on floor or footrest?
Lumbar support contacting lower back?
Armrests supporting elbows at 90-degrees without shoulder elevation?
Seat pan depth allowing 2-4 finger gap behind knees?

Monitor Position

Monitor setup to prevent neck strain and eye fatigue.

Monitor top at or slightly below eye level?
Monitor 20-30 inches from eyes (arm's length)?
No glare or reflection on screen (perpendicular to window)?
Screen resolution and text size comfortable without squinting?

Keyboard and Mouse

Keyboard and mouse positioning for wrist health.

Wrists straight (not bent up or down) while typing?
Keyboard directly in front of monitor, close to user?
Mouse at same level as keyboard and close to it?
Wrist rest (if used) only for rest between typing, not while typing?

Posture and Work Breaks

Neutral posture maintenance and micro-break habits.

Employee can maintain neutral posture in current setup?
Employee takes micro-breaks every 30-60 minutes?
Employee aware of wrist, shoulder, and neck stretches?
Employee reports no current pain or discomfort?
Ergonomic adjustments or equipment recommendations

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Why Use This Office Ergonomics and Workstation Assessment Checklist?

This office ergonomics and workstation assessment checklist helps office / corporate teams maintain compliance and operational excellence. Designed for ehs manager / ergonomics coordinator professionals, this checklist covers 17 critical inspection points across 4 sections. Recommended frequency: annual / on request.

Ensures compliance with OSHA Ergonomics Guidelines for Meatpacking Plants (reference), NIOSH Musculoskeletal Disorders Prevention, ANSI/HFES 100-2007 Human Factors Engineering of Computer Workstations, Cal/OSHA Title 8 Section 5110 Repetitive Motion Injuries. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Office Ergonomics and Workstation Assessment Checklist cover?

This checklist covers 17 inspection items across 4 sections: Chair Adjustment, Monitor Position, Keyboard and Mouse, Posture and Work Breaks. It is designed for office / corporate operations and compliance.

How often should this checklist be completed?

This checklist should be completed annual / on request. Each completion takes approximately 15-20 minutes per workstation.

Who should use this Office Ergonomics and Workstation Assessment Checklist?

This checklist is designed for EHS Manager / Ergonomics Coordinator professionals in the office / corporate industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.