Software Asset Management (SAM) and License Audit Checklist
This software asset management (SAM) and license audit checklist ensures compliance with ISO/IEC 19770-1:2017 SAM Processes and Tiered Assessment, BSA (Business Software Alliance) licensing standards, and ITIL 4 IT Asset Management Practice. Designed for SAM managers to maintain license compliance and prepare for software publisher audits.
- Industry: Telecommunications & IT
- Frequency: Quarterly
- Estimated Time: 35-45 minutes
- Role: Software Asset Manager / IT Procurement Manager
- Total Items: 12
- Compliance: ISO/IEC 19770-1:2017 SAM Processes and Tiered Assessment, ISO/IEC 19770-2 Software Identification Tags (SWID), BSA Software Audit Standards, ITIL 4 IT Asset Management Practice, SPDX Software Package Data Exchange (for OSS compliance)
Traditional Software License Compliance
On-premises software entitlement vs. installation reconciliation.
- Top 10 software titles reconciled (entitlements vs. installations)?
- No confirmed overdeployment on any major publisher title?
- License register current with all entitlements, purchase orders, and media?
- Virtualization licensing rights (VMware/Hyper-V) verified for all licensed titles?
SaaS and Cloud Subscription Management
SaaS subscription utilization and cost optimization.
- Complete SaaS application inventory documented (sanctioned and shadow IT)?
- SaaS seat utilization reviewed (reclaiming unused licenses)?
- Duplicate/overlapping SaaS tools identified for consolidation?
- SaaS auto-renewals tracked with 90-day advance review?
Open Source Software Governance
OSS license obligations and SBOM compliance.
- Open source software inventory maintained with license types?
- Copyleft license obligations (GPL/AGPL) reviewed by legal before distribution?
- SBOM (Software Bill of Materials) available listing all OSS components?
- SAM Audit Notes and License Risks
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Why Use This Software Asset Management (SAM) and License Audit Checklist?
This software asset management (sam) and license audit checklist helps telecommunications & it teams maintain compliance and operational excellence. Designed for software asset manager / it procurement manager professionals, this checklist covers 12 critical inspection points across 3 sections. Recommended frequency: quarterly.
Ensures compliance with ISO/IEC 19770-1:2017 SAM Processes and Tiered Assessment, ISO/IEC 19770-2 Software Identification Tags (SWID), BSA Software Audit Standards, ITIL 4 IT Asset Management Practice, SPDX Software Package Data Exchange (for OSS compliance). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Software Asset Management (SAM) and License Audit Checklist cover?
This checklist covers 12 inspection items across 3 sections: Traditional Software License Compliance, SaaS and Cloud Subscription Management, Open Source Software Governance. It is designed for telecommunications & it operations and compliance.
How often should this checklist be completed?
This checklist should be completed quarterly. Each completion takes approximately 35-45 minutes.
Who should use this Software Asset Management (SAM) and License Audit Checklist?
This checklist is designed for Software Asset Manager / IT Procurement Manager professionals in the telecommunications & it industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.