Data Center Media Management and Tape Library Inspection Checklist
This media management and tape library inspection checklist ensures compliance with NIST SP 800-88 Guidelines for Media Sanitization, PCI DSS v4.0 Requirement 9.4-9.5, and ISO/IEC 27001:2022 Annex A 7.10. Designed for data center operations teams and compliance officers to verify tape media handling, labeling, encryption, and destruction procedures.
- Industry: Telecommunications & IT
- Frequency: Monthly
- Estimated Time: 20-30 minutes
- Role: Backup Administrator / Data Center Operations
- Total Items: 21
- Compliance: NIST SP 800-88 Guidelines for Media Sanitization, PCI DSS v4.0 Requirement 9.4-9.5 Media Protection, ISO/IEC 27001:2022 Annex A 7.10 Storage Media, DOD 5220.22-M Media Sanitization, GDPR Article 25 Data Protection by Design
Tape Library and Inventory
Tape library operation and media inventory accuracy.
- Tape library operational without mechanical errors?
- Physical tape inventory matches management system?
- All tapes labeled with barcode, content, and date?
- Tapes inspected for physical damage (no cassette cracks)?
- Tape read/write error logs reviewed for trends?
Media Encryption and Protection
Tape encryption and data protection controls.
- All tapes encrypted with AES-256 or equivalent?
- Encryption key management documented and secured?
- Tapes with sensitive data labeled and access-controlled?
- Photo of tape library with security measures
Off-Site Transport and Storage
Secure tape vaulting and transport chain of custody.
- Off-site tape rotation schedule followed?
- Secure courier used with chain of custody documentation?
- Off-site vault temperature/humidity conditions verified?
- Transport manifest log maintained for all movements?
Media Destruction and Sanitization
Secure media destruction and certificate documentation.
- Formal media destruction process documented?
- Tapes degaussed/shredded per NIST SP 800-88?
- Certificate of Destruction obtained for all disposed media?
- Destruction vendor audited/certified (NAID AAA or R2)?
Retention Policy Compliance
Media retention schedules and regulatory requirements.
- Media retention schedules documented per legal/regulatory requirements?
- Legal hold tapes segregated and tracked?
- Expired retention tapes destroyed on schedule?
- Media Management Notes
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Why Use This Data Center Media Management and Tape Library Inspection Checklist?
This data center media management and tape library inspection checklist helps telecommunications & it teams maintain compliance and operational excellence. Designed for backup administrator / data center operations professionals, this checklist covers 21 critical inspection points across 5 sections. Recommended frequency: monthly.
Ensures compliance with NIST SP 800-88 Guidelines for Media Sanitization, PCI DSS v4.0 Requirement 9.4-9.5 Media Protection, ISO/IEC 27001:2022 Annex A 7.10 Storage Media, DOD 5220.22-M Media Sanitization, GDPR Article 25 Data Protection by Design. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Data Center Media Management and Tape Library Inspection Checklist cover?
This checklist covers 21 inspection items across 5 sections: Tape Library and Inventory, Media Encryption and Protection, Off-Site Transport and Storage, Media Destruction and Sanitization, Retention Policy Compliance. It is designed for telecommunications & it operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 20-30 minutes.
Who should use this Data Center Media Management and Tape Library Inspection Checklist?
This checklist is designed for Backup Administrator / Data Center Operations professionals in the telecommunications & it industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.