Nonprofit Day Camp Safety and Operations Checklist
Day camps combine the complexity of youth supervision with outdoor activities, field trips, and extended hours. This daily operations checklist ensures all safety standards are met, activities are appropriately supervised, and the camp meets ACA and state licensing requirements.
- Industry: Nonprofit
- Frequency: Daily
- Estimated Time: 45 minutes
- Role: Camp Director / Program Coordinator
- Total Items: 27
Morning Health Screening
Complete morning health screening.
- Daily health screening completed for all campers upon arrival?
- All camper medications logged and stored securely?
- Any ill campers isolated and parents notified for pick-up?
- Designated health staff or first aider on site?
- Camper medical and emergency contact forms accessible?
Activity Safety
Verify activity safety.
- All activity areas inspected for hazards before use?
- All sports and activity equipment in safe condition?
- Appropriate protective gear (helmets, pads) used for applicable activities?
- Weather monitored and lightning safety protocol ready?
- Heat illness prevention measures in place (water, shade, monitoring)?
Water Safety
Verify water safety if swimming or water activities.
- Certified lifeguards on duty for all water activities?
- Camper swim ability verified before water activities?
- Buddy system enforced during water activities?
- Personal flotation devices available and properly sized?
Supervision and Accountability
Verify supervision throughout the day.
- Supervision ratios maintained throughout day per licensing requirements?
- Headcounts conducted at every transition point?
- Campers released only to authorized individuals at end of day?
- All campers accounted for at end of program day?
Field Trip Safety
Verify field trip safety if applicable.
- Signed permission slips on file for all campers on field trip?
- Transportation vehicle inspected and driver licensed and approved?
- First aid kit and emergency contacts traveling with group?
- Field trip site safety information reviewed in advance?
End of Day
Complete end of day procedures.
- All campers released to authorized pickup persons?
- All medications returned to parents or secured per policy?
- All incidents documented with incident reports?
- Facility secured and all areas cleared of campers before staff depart?
- Any health or behavioral issues communicated to parents?
Related Nonprofit Checklists
- Nonprofit Youth Mentoring Program Quality Standards
- Nonprofit Youth Program Safety and Child Protection Audit
- Nonprofit Youth Program Field Trip Safety and Compliance
- Nonprofit After-School Program Daily Operations
- Nonprofit Emergency Shelter Intake and Services
- Nonprofit Sober Living and Recovery House Compliance
- Nonprofit Grant Closeout and Final Reporting
- Nonprofit Grant Pipeline and Prospect Research Management
Related Youth Programs Checklists
- Nonprofit Youth Program Safety and Child Protection Checklist - FREE Download
- Nonprofit Youth Mentoring Program Quality Standards - FREE Download
- Nonprofit Youth Program Safety and Child Protection Audit - FREE Download
- Nonprofit Youth Program Field Trip Safety and Compliance - FREE Download
- Nonprofit After-School Program Daily Operations - FREE Download
- Nonprofit Youth Summer Camp Daily Safety Operations - FREE Download
- Nonprofit Youth Mentoring Program Quality Standards - FREE Download
Why Use This Nonprofit Day Camp Safety and Operations Checklist?
This nonprofit day camp safety and operations checklist helps nonprofit teams maintain compliance and operational excellence. Designed for camp director / program coordinator professionals, this checklist covers 27 critical inspection points across 6 sections. Recommended frequency: daily.
Frequently Asked Questions
What does the Nonprofit Day Camp Safety and Operations Checklist cover?
This checklist covers 27 inspection items across 6 sections: Morning Health Screening, Activity Safety, Water Safety, Supervision and Accountability, Field Trip Safety, End of Day. It is designed for nonprofit operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily. Each completion takes approximately 45 minutes.
Who should use this Nonprofit Day Camp Safety and Operations Checklist?
This checklist is designed for Camp Director / Program Coordinator professionals in the nonprofit industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.