Nonprofit After-School Program Daily Operations
After-school programs serve youth during a high-risk time when supervision is critical. This daily operations checklist ensures all safety, supervision, and program quality standards are met every operating day.
- Industry: Nonprofit
- Frequency: Daily
- Estimated Time: 30 minutes
- Role: Program Coordinator / Site Director
- Total Items: 28
Arrival and Attendance
Manage arrival and attendance procedures.
- All youth signed in with time of arrival recorded?
- School pickup or transportation arrivals confirmed and all youth accounted for?
- Authorized pickup list current and accessible to all staff?
- Absent youth noted and parents contacted if unexpected absence?
- Custody restriction notes checked before release?
Supervision and Safety
Verify supervision throughout program.
- Staff-to-youth supervision ratios maintained per licensing requirements?
- No youth left unsupervised at any time?
- Two-adult rule maintained in all program areas?
- Outdoor play area inspected before use for hazards?
- Program equipment and materials safe and age-appropriate?
Snack and Food Service
Verify snack service safety.
- Snack temperatures safe for cold/hot items?
- Allergen list reviewed before serving snack?
- Youth and staff washed hands before snack?
- USDA CACFP meal count records completed if applicable?
Programming and Academics
Verify programming quality.
- Daily activity plan posted and followed?
- Homework help or academic enrichment offered?
- Enrichment activities (arts, STEM, sports) provided?
- Screen time policy followed?
Dismissal Procedures
Verify safe dismissal.
- Photo ID verified for all pickup by non-parent adults?
- Youth released only to authorized adults per parental authorization form?
- All youth accounted for and signed out at end of day?
- Late pickup procedure followed if applicable?
- Facility secured and cleaned after all youth dismissed?
Incidents and Communications
Document incidents and communications.
- Any incidents, injuries, or behavioral issues today?
- All incidents documented with incident report forms?
- Parents notified of any incidents involving their child?
- Any mandatory reporter concerns identified and appropriately reported?
- Daily operations log completed?
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Why Use This Nonprofit After-School Program Daily Operations?
This nonprofit after-school program daily operations helps nonprofit teams maintain compliance and operational excellence. Designed for program coordinator / site director professionals, this checklist covers 28 critical inspection points across 6 sections. Recommended frequency: daily.
Frequently Asked Questions
What does the Nonprofit After-School Program Daily Operations cover?
This checklist covers 28 inspection items across 6 sections: Arrival and Attendance, Supervision and Safety, Snack and Food Service, Programming and Academics, Dismissal Procedures, Incidents and Communications. It is designed for nonprofit operations and compliance.
How often should this checklist be completed?
This checklist should be completed daily. Each completion takes approximately 30 minutes.
Who should use this Nonprofit After-School Program Daily Operations?
This checklist is designed for Program Coordinator / Site Director professionals in the nonprofit industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.