Move-In Inspection Checklist

Complete with tenant before move-in to document property condition.

  • Industry: Facilities Management
  • Frequency: At move-in
  • Estimated Time: 30-45 minutes
  • Role: Property Manager / Landlord
  • Total Items: 31
  • Compliance: State Landlord-Tenant Laws, Fair Housing Act

Living Areas

Inspect living room and common areas.

  • Walls Condition
  • Flooring Condition
  • Windows Condition
  • Doors Condition
  • Lighting Working?

Kitchen

Inspect kitchen area.

  • All Appliances Working?
  • Cabinets Condition
  • Countertops Condition
  • Sink/Faucet Working?

Bathroom(s)

Inspect bathroom areas.

  • Toilet Working?
  • Shower/Tub Working?
  • Sink Working?
  • Overall Bathroom Condition

Safety Items

Verify safety equipment.

  • Smoke Detectors Working?
  • CO Detectors Working (if required)?
  • Fire Extinguisher Present (if required)?
  • All Locks Working?

Initial Setup & Documentation

Complete initial documentation and preparation

  • Inspector / Assessor Name
  • Date
  • Location / Area
  • Inspection Type
  • Previous findings reviewed?

Safety & Compliance Verification

Verify all safety requirements are met

  • All safety protocols being followed?
  • Emergency exits clear and accessible?
  • First aid supplies available and stocked?
  • All hazards identified and controlled?
  • Required PPE being worn correctly?

Operational Standards Check

Verify operational standards and procedures are maintained

  • Standard operating procedures being followed?
  • All equipment in proper working condition?
  • Maintenance schedule current?
  • All staff training current and documented?

Related Property Management Checklists

Related Tenant Management Checklists

Why Use This Move-In Inspection Checklist?

This move-in inspection checklist helps facilities management teams maintain compliance and operational excellence. Designed for property manager / landlord professionals, this checklist covers 31 critical inspection points across 7 sections. Recommended frequency: at move-in.

Ensures compliance with State Landlord-Tenant Laws, Fair Housing Act. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Move-In Inspection Checklist cover?

This checklist covers 31 inspection items across 7 sections: Living Areas, Kitchen, Bathroom(s), Safety Items, Initial Setup & Documentation, Safety & Compliance Verification, Operational Standards Check. It is designed for facilities management operations and compliance.

How often should this checklist be completed?

This checklist should be completed at move-in. Each completion takes approximately 30-45 minutes.

Who should use this Move-In Inspection Checklist?

This checklist is designed for Property Manager / Landlord professionals in the facilities management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.

Browse More Checklists