Commercial Property Tenant Space Inspection Checklist
Quarterly commercial property inspections protect asset value, ensure tenant safety compliance, and verify lease obligation fulfillment. This checklist covers all major building systems and compliance requirements for office, retail, and light industrial tenant spaces.
- Industry: Real Estate & Property Management
- Frequency: Quarterly
- Estimated Time: 45-60 minutes
- Role: Facilities Director / Property Manager
- Total Items: 33
- Compliance: NFPA 101 Life Safety Code, NFPA 72 National Fire Alarm Code, ADA Title III Public Accommodations, OSHA 29 CFR 1910 General Industry Standards, ICC International Building Code
Exterior and Common Areas
Inspect building exterior and common areas.
- Building exterior in good condition - no significant cracking, water damage, or deterioration?
- Parking lot in good condition with adequate lighting and clear signage?
- Landscaping and grounds well-maintained?
- Main entry accessible and ADA-compliant?
- All required signage present and compliant (exit, accessibility, no smoking)?
Tenant Space Interior
Inspect interior of tenant space.
- Walls and ceilings in good condition - no water damage, holes, or mold?
- Flooring in safe condition with no trip hazards or significant wear?
- Interior lighting adequate and all fixtures functional?
- No lease violations: unauthorized alterations, prohibited uses, or excess storage?
- Restrooms clean, functional, and compliant with ADA requirements?
- Loading dock or receiving area in safe condition if applicable?
Mechanical, Electrical, and Plumbing
Inspect MEP systems in tenant space.
- HVAC system functioning and maintaining adequate temperature?
- HVAC filters maintained per service schedule?
- No visible plumbing leaks in space?
- Electrical panels accessible and not blocked?
- Backflow prevention devices installed and inspection current?
Fire and Life Safety
Inspect fire protection and life safety systems.
- Fire alarm panel functioning with no troubles or faults?
- Sprinkler heads visible, unobstructed, and undamaged?
- Fire extinguishers present, mounted, inspected within last year?
- All exit signs illuminated and emergency lighting functional?
- All egress corridors and exits clear and unobstructed?
- Fire doors self-closing and latching - no propped open?
Common Building Systems
Inspect shared building systems.
- Elevator inspection certificate current per ASME A17.1?
- Roof access secured and no unauthorized tenant roof use?
- Mechanical rooms clear and accessible with no tenant storage?
- All common areas clean and properly maintained?
- Building security systems (access control, cameras) operational?
Compliance and Documentation
Verify compliance documentation and tenant obligations.
- Certificate of Occupancy current for tenant use type?
- Tenant commercial general liability insurance certificate current?
- Tenant business license or permits current?
- No hazardous materials stored in excess of Tier II reporting thresholds?
- Tenant in compliance with all material lease obligations?
- Inspection report copy provided to tenant?
Related Real Estate Property Checklists
- HOA Community Common Area and Facilities Inspection Checklist
- Property Damage Insurance Claim Inspection Checklist
- Move-In Property Condition Inspection Checklist
- Move-Out Property Condition and Damage Assessment Checklist
- HVAC Seasonal Readiness and Preventive Maintenance Checklist
- Roof and Exterior Building Envelope Inspection Checklist
- Plumbing System and Water Heater Inspection Checklist
- Electrical Panel and Wiring Safety Inspection Checklist
Related Property Inspection Checklists
- Move-In Property Condition Inspection Checklist - FREE Download
- Move-Out Property Condition and Damage Assessment Checklist - FREE Download
- Monthly Rental Property Inspection Checklist - FREE Download
- Vacant Property Security and Condition Inspection Checklist - FREE Download
- Annual Comprehensive Property Inspection Checklist - FREE Download
- Foreclosure and REO Property Condition Assessment Checklist - FREE Download
- Lease Renewal Property Assessment Checklist - FREE Download
- HOA Community Common Area and Facilities Inspection Checklist - FREE Download
- Property Damage Insurance Claim Inspection Checklist - FREE Download
Why Use This Commercial Property Tenant Space Inspection Checklist?
This commercial property tenant space inspection checklist helps real estate & property management teams maintain compliance and operational excellence. Designed for facilities director / property manager professionals, this checklist covers 33 critical inspection points across 6 sections. Recommended frequency: quarterly.
Ensures compliance with NFPA 101 Life Safety Code, NFPA 72 National Fire Alarm Code, ADA Title III Public Accommodations, OSHA 29 CFR 1910 General Industry Standards, ICC International Building Code. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Commercial Property Tenant Space Inspection Checklist cover?
This checklist covers 33 inspection items across 6 sections: Exterior and Common Areas, Tenant Space Interior, Mechanical, Electrical, and Plumbing, Fire and Life Safety, Common Building Systems, Compliance and Documentation. It is designed for real estate & property management operations and compliance.
How often should this checklist be completed?
This checklist should be completed quarterly. Each completion takes approximately 45-60 minutes.
Who should use this Commercial Property Tenant Space Inspection Checklist?
This checklist is designed for Facilities Director / Property Manager professionals in the real estate & property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.