HOA Community Common Area and Facilities Inspection Checklist

HOA boards have a fiduciary duty to maintain common areas to a reasonable standard. This monthly inspection checklist documents common area condition, identifies maintenance needs, and ensures safety compliance across all community facilities.

Industry: Real Estate & Property Management
Frequency: Monthly
Estimated Time: 45-60 minutes
Role: HOA Board Member / Community Manager
Total Items: 33
Compliance: State HOA Acts and Common Interest Community Laws, NFPA 101 Life Safety Code for Common Areas, ADA Title III for HOA Common Areas Open to Public, NSF/ANSI 50 Pool Equipment Standards, Local Building and Safety Codes

Grounds and Landscaping

Inspect common area grounds and landscaping.

Lawn areas mowed, edged, and maintained to community standards?
Shrubs, trees, and plantings properly trimmed - no dead or hazardous trees?
Irrigation system operational with no broken heads or wasted water?
Community trash and recycling bins clean and adequately sized?
Seasonal plantings maintained for community curb appeal?

Pool and Aquatic Amenities

Inspect pool safety and water quality.

Pool water clarity good and chemical levels within acceptable range?
Pool fence and self-latching gate meet local code (typically 48-inch minimum fence height, latching above 54 inches)?
Pool drain covers anti-entrapment compliant per VGB Act?
Required pool rules signage posted (no diving, emergency procedures)?
Life ring, reaching pole, and first aid kit accessible at pool?
Pool water quality log current with daily readings?

Playground and Fitness Areas

Inspect recreational equipment for safety.

Playground equipment free of sharp edges, broken parts, or entrapment hazards?
Impact-absorbing surface (wood chips, rubber) adequate depth under equipment?
Fitness equipment in safe operating condition - no loose parts?
Age-appropriate use signage on playground equipment?
Playground inspection by CPSI-certified inspector within past 12 months?

Parking and Roadways

Inspect community parking and road conditions.

Parking areas and roadways free of significant potholes or cracking?
Parking space striping visible and ADA spaces clearly marked?
Stop signs and traffic control signs present and visible?
Parking area and street lighting functional?
ADA parking spaces and access aisles unobstructed?

Clubhouse and Community Building

Inspect community building facilities.

Clubhouse clean and well-maintained interior and exterior?
HVAC in clubhouse functioning?
Restrooms clean, functional, and supplied?
Kitchen or food prep facilities clean with no pest evidence?
Fire extinguishers inspected in clubhouse within past year?
Exit signs and emergency lighting functional in clubhouse?

Maintenance Schedule and Reserve Tracking

Track maintenance schedule compliance and reserve fund adequacy.

All service contracts (landscaping, pool, pest) current and performing?
Reserve study updated within past 3 years?
HOA property and liability insurance current?
All open maintenance work orders being addressed within target timeframes?
Service vendor performance acceptable or action needed?
Inspection findings reported to board at next meeting?

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Why Use This HOA Community Common Area and Facilities Inspection Checklist?

This hoa community common area and facilities inspection checklist helps real estate & property management teams maintain compliance and operational excellence. Designed for hoa board member / community manager professionals, this checklist covers 33 critical inspection points across 6 sections. Recommended frequency: monthly.

Ensures compliance with State HOA Acts and Common Interest Community Laws, NFPA 101 Life Safety Code for Common Areas, ADA Title III for HOA Common Areas Open to Public, NSF/ANSI 50 Pool Equipment Standards, Local Building and Safety Codes. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the HOA Community Common Area and Facilities Inspection Checklist cover?

This checklist covers 33 inspection items across 6 sections: Grounds and Landscaping, Pool and Aquatic Amenities, Playground and Fitness Areas, Parking and Roadways, Clubhouse and Community Building, Maintenance Schedule and Reserve Tracking. It is designed for real estate & property management operations and compliance.

How often should this checklist be completed?

This checklist should be completed monthly. Each completion takes approximately 45-60 minutes.

Who should use this HOA Community Common Area and Facilities Inspection Checklist?

This checklist is designed for HOA Board Member / Community Manager professionals in the real estate & property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.